University of Nebraska Medical Center - User contributions [en]

Conflict of Interest

2026-05-12T14:50:55Z

Mhurlocker: /* Vice Chancellor for Business, Finance and Business Development */

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<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" width="20">[[Human Resources]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" width="20">[[Safety/Security]] </td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" width="20">[[Research Compliance]] </td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:white; line-height:0.95em; border:solid 2px #A3B1BF; border-bottom:0; font-weight:bold;" width="20">[[Compliance]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" width="20">[[Privacy/Information Security]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" width="20">[[Business Operations]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" width="20">[[Intellectual Property]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" width="20">[[Faculty]]</td>
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</table>
 
[[Compliance Program]] | [[Compliance Hotline]] | [[Investigations by Third Parties]] | [[Research Integrity]] | [[Export Control]] | [[Code of Conduct]] | [[Use of Human Anatomical Material]] | [[Clinical Research and Clinical Trial Professional and Technical Fee Billing]] | [[Contracts]] | [[Conflict of Interest]] | [[Red Flag Identity Theft Prevention Program]] | [[Principles of Financial Stewardship]] | [[Human Tissue Use and Transfer]] | [[Disclosing Foreign Support and International Activities]] | [[Health Care Vendor Interactions]] | [[Credit Hour Definition]] | [[Whistleblower]] | [[Electronic Digital Signatures and Records]] | [[Utilizing Generative AI|UNMC AI Use Guidelines]] 
 
Policy No.: '''8010''' 
Effective Date: '''09/04/07''' 
Revised Date: '''06/27/23 ''' 
Reviewed Date: '''07/09/24''' 
<big>'''Conflict of Interest Policy'''</big>
== Basis for Policy ==
Statutes, regulations, University policies and accreditation standards related to conflict of interest identification and management are:
#"Responsibility of Applicants for Promoting Objectivity in Research for which Public Health Service Funding is Sought and Responsible Prospective Contractors" regulations at 42 CFR Part 50 and 45 CFR Part 94
#"Financial Disclosure by Clinical Investigators" Food & Drug Administration regulations at 21 CFR Part 54
#Nebraska Conflict of Interest Statute at Neb. Rev. Stat. §49-1493 et. seq.
#Bylaws of the Board of Regents of the University of Nebraska Sections 3.10, 3.4.5 and 3.8
#Board of Regents Conflict of Interest Policy, RP-3.2.8
#Board of Regents Patent & Technology Policy, RP-4.4.2
#UNMC Human Research Protections Policy #1.25, "[https://net.unmc.edu/rss/ Financial Conflicts of Interest]"
#UNMC Policy No. 1049, [[Outside Employment]]
#UNMC Policy No. 8015, [[Health Care Vendor Interactions]]
#[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/disclosure-of-conflicts-of-interest-and-conflicts-of-commitment.pdf Executive Memorandum No. 36, Disclosure of Conflicts of Interest and Conflicts of Commitment]
== Policy ==
Potential conflicts of interest arise in a variety of circumstances in the academic health sciences center environment when an individual's private financial interests either conflict with or create the appearance of conflicting with UNMC's public interests. This policy applies to potential conflict of interest arising in any UNMC activity, including but not limited to research, teaching, patient care, outreach to underserved populations and the associated business activities in support of them. Covered Persons shall disclose all financial interests related to their University of Nebraska responsibilities so that an analysis of potential conflict of interest may be conducted. When a conflict of interest is identified, the conflict will either be managed or eliminated to reduce the appearance of bias and maintain responsible stewardship of public resources. This policy shall be publicly posted in the UNMC [[Policies and Procedures]] manual on the UNMC internet site.
== Definitions ==
'''Covered Person''' under Regents Policy 3.2.8 shall mean:
#University administrative officers and employees, specifically including any University employees with delegated signature, purchasing or contracting authority on behalf of the university;
#University employees and faculty engaged in outside employment or other activities specified in this policy (tech transfer/use of University facilities or equipment) that may create a Conflict of Interest; and
#Sponsored research investigators who participate in sponsored research; and non-sponsored research investigators participating in human subjects or animal subjects research.
'''Investigator''' under PHS regulations shall mean the project director or principal investigator and any other person, regardless of title or position, who is responsible for the design, conduct or reporting of research which may include graduate students, post-docs, residents, collaborators or consultants.
'''Conflict of Interest (COI)''' under Regents Policy 3.2.8 shall mean situations when a Covered Person's direct or indirect personal financial interest, (whether or not the value is readily ascertainable) may compromise, or have the appearance of compromising, the Covered Person's professional judgment or behavior in carrying out their obligations to the University of Nebraska. This includes indirect personal financial interests of a Covered Person that may be obtained through third parties such as a Covered Person's immediate family, business relationships, fiduciary relationships, or investments. 

'''De minimus''' means any remuneration received as payment for services and/or equity interests of $499 or less is not required to be disclosed. Any remuneration received for services and/or equity interests of $500 or greater is required to be disclosed. 

'''Equity''' includes any stock, stock option, or other ownership interest, as determined through reference to public prices or other reasonable measures of fair market value. 

'''Financial Conflict of Interest (FCOI)''' under PHS regulations means a Significant Financial Interest that the COI Officer or COI committee reasonably determines could directly and significantly affect the design, conduct or reporting of research. 

'''Immediate Family''' under Regents Policy 3.2.8 shall mean an individual who is a spouse, child, brother, sister, grandchild, or grandparent, by blood, marriage, or adoption of the Covered Person. 

'''Institutional Conflict of Interest (ICOI)''' may occur when the University or a Covered Person in a senior administrative position has a financial interest in a commercial entity that itself has an interest in a University research project, including potential conflicts with equity/ownership interests or royalty arrangements. 

'''Institutional Responsibilities''' means professional responsibilities on behalf of the University of Nebraska which may include activities such as professional service including patient care, teaching, research & research consultation, outreach, administrative, institutional committee membership including service on panels such as the Institutional Review Board or Data and Safety Monitoring Boards, and other duties as specified in the Covered Person's job description and/or employment agreement. 

'''Remuneration''' includes salary and any payment for services not otherwise identified as salary including but not limited to consulting fees, honoraria, and paid authorship. 

'''Senior/Key Personnel''' means the Project Director (PD)/Principal Investigator (PI) and any other person identified as senior/key personnel in the UNMC grant application, progress report, or any other report submitted to the PHS by UNMC. 

'''Significant Financial Interest''' means a financial interest of the Investigator or their Immediate Family Member that reasonably appears to be related to the Investigator's Institutional Responsibilities, and:
#If with a publicly traded entity, the value of any remuneration received from the entity in the twelve months preceding the disclosure and the value of any equity interest in the entity as of the date of the disclosure, when aggregated, exceeds $5,000;
#If with a non-publicly traded entity, the value of any remuneration received exceeds $5,000 or when a research Investigator or Immediate Family holds any equity interest;
#Intellectual property rights and interests upon receipt of income related to such rights and interests, excluding income paid by the University of Nebraska;
#For PHS-funded research investigators, includes reimbursed or sponsored travel, excluding travel that is reimbursed or sponsored by a Federal, state, or local government agency, an Institution of higher education, an academic teaching hospital, a medical center, or a research institute affiliated with an Institution of higher education.
==Conflict of Interest Management Roles and Responsibilities ==
===COI Officer===
The UNMC Conflict of Interest Officer shall be responsible for implementing the UNMC COI management program. The COI management program shall also include review and approval of the "Application for Authorization to Engage in Outside Professional Activity" forms as delegated by the Chancellor with associated management of conflict of commitment under Regents Policy 3.8. and UNMC Policy 1049, [[Outside Employment]]. The COI Officer shall:
#Ensure UNMC policy meets Board of Regents policy and state and federal regulatory requirements;
#Implement annual disclosure requirements for Covered Persons and monitor to ensure compliance. The UNMC electronic Annual Disclosure of Financial Interest form is incorporated into this policy by reference. The Annual Disclosure of Interest and Application for Authorization to Engage in Outside Professional Activity forms are located at: https://unmc.coi-smart.com .
#Coordinate identified conflict of interest matters with Sponsored Programs Administration, UNeMED, the Institutional Review Board (IRB), the Institutional Animal Care and Use (IACUC) committee, the Vice Chancellor for Business, Finance and Business Development (for business COI), and the Continuing Medical and Nursing Education offices as relevant. Whenever a potential COI involving activities with another University of Nebraska campus or university affiliated entity is disclosed or identified, notify the other campus or university affiliated entity COI contact and collaboratively review and manage the potential COI.
#'''COI Education.''' Provide COI education to Covered Persons at time of hire, and every four (4) years thereafter, and immediate re-education when there are policy changes or when investigators fail to comply with the COI policy. For investigators conducting Public Health Service (PHS) sponsored research, education shall be completed prior to the expenditure of any PHS funds.
#When Covered Persons have significant financial interests related to their institutional responsibilities, present information to the COI committee for potential COI management plan creation.
#'''Report FCOI to PHS'''. When the COI committee has implemented a COI management plan for PHS-funded research, update the PHS e-Commons with the FCOI report provided by the COI committee. Provide initial, annual and revised FCOI reports, if applicable for both UNMC and its subrecipients. Revised FCOI reports shall be submitted within 60 days of identification for new Investigators added to a grant, or newly identified FCOIs for existing investigators. The FCOI report shall contain the following elements:
##The role and principal duties of the conflicted Investigator in the research project;
##Conditions of the management plan;
##How the management plan is designed to safeguard objectivity in the research project;
##Confirmation of the Investigator's agreement to the management plan;
##How the management plan will be monitored to ensure Investigator compliance; and
##Other information as needed.
#'''Conduct retrospective review.''' If UNMC identifies a significant financial interest that was not disclosed by a research Investigator in a timely manner, or was not reviewed by UNMC, the COI officer shall, within sixty (60) days: review the significant financial interest and determine whether it is related to PHS-funded research. The COI committee shall determine whether a financial conflict of interest exists, and, if so, implement an interim COI management plan. Within 120 days, the COI committee shall complete a documented retrospective review of the research Investigator's activities and the PHS-funded research project to determine whether any PHS-funded research conducted during the period of non-compliance was biased in the design, conduct or reporting of such research. The documented review shall contain all of the elements required by the PHS regulations.
#'''Reporting Bias & Mitigation Report.''' If bias is found with the design, conduct or reporting of PHS-funded research, the COI Officer shall notify the PHS awarding component promptly and submit a Mitigation Report containing the retrospective review information and a description of the impact of the bias on the research project and UNMC's plan of action taken to eliminate or mitigate the effect of the bias.
#If the research is clinical research whose purpose is to evaluate the safety or effectiveness of a drug, medical device, or treatment, the COI committee shall require the Investigator to disclose the FCOI in each public presentation of the results of the research, and request an addendum to previously published presentations, in addition to any applicable disclosure listed below in Disclosure of Financial Interest.
#'''Public Disclosure.''' Disclose Financial Conflicts of Interest (FCOI) of senior/key personnel involved in Public Health Service funded research only as determined by the COI Committee in response to public requests within five (5) business days of the request as required by PHS regulations. These requests shall be coordinated with the University of Nebraska Records Management Officer.
#'''Board of Regents Annual Report.''' Submit the annual Conflict of Interest and Outside Activities report to the University of Nebraska Director of Internal Audit and Advisory Services for review by the Board of Regents Audit Committee.
===Covered Persons===
#'''Annual Disclosure of Financial Interest.''' Individuals covered under this COI policy shall complete a UNMC Annual Disclosure of Financial Interest Questionnaire through the UNMC electronic e-Disclosure system annually. Covered Persons shall receive an e-mail notification from the Compliance Department to complete the form. The UNMC Disclosure of Financial Interest form contains all elements required under Board of Regents policy and federal regulations (including PHS regulations) and is incorporated into this policy by reference. The electronic system may be accessed at: https://unmc.coi-smart.com. Individuals shall disclose all financial interests related to their University of Nebraska (institutional) responsibilities.
#'''Research Investigators''' shall review and update their Annual Disclosure of Financial Interest when sponsored grants and contracts are submitted, including PHS-funded research. Investigators shall update their Annual Disclosure of Financial Interest form within thirty (30) days of discovering or acquiring a Significant Financial Interest and on an annual basis thereafter during the period of the award.
#'''Education.''' Covered Persons shall complete education on Board of Regents COI policy, UNMC COI policy, and PHS COI regulations, and their disclosure responsibilities prior to initially completing the Annual UNMC Disclosure of Financial Interest, and every four (4) years thereafter. Covered Persons shall not spend any PHS research funds until education has been completed.
#'''Disclosure of Financial Interest.''' Covered Persons who are research Investigators shall disclose the nature of all financial interests related to their research (e.g. consulting advisory board, intellectual property) in all publications and presentations and to all UNMC personnel involved in the research project, including students. In human subjects research, Investigators shall disclose their financial interests related to the research in the informed consent, as required by UNMC HRPP Policy 1.22.
#'''Appeal Rights.''' Covered Persons may appeal adverse decisions made under this policy to the Senior Vice Chancellor for Academic Affairs. The appeal shall be in writing and contain a description of the adverse decision, justification for why the decision should be changed, and the change desired. The appeal request shall be submitted to the COI Officer. The VCAA shall respond in writing to the Covered Person with their decision within thirty (30) days of receipt. The VCAA's decision is final.
===COI Committee===
The UNMC COI Committee composition and operating procedures are contained in Appendix A. The COI Officer shall be a member of the COI committee and shall provide administrative support for the committee. The COI committee shall:
#Provide oversight over the UNMC COI program, advise the COI officer, and provide guidance on UNMC COI policy matters.
#Review Significant Financial Interests. Review Disclosures of Financial Interest in the amount of $5,000 and above for research Investigators and determine if these Significant Financial Interests are related to the research, and, if so related, whether the Significant Financial Interest constitutes a Financial Conflict of Interest. A Significant Financial Interest is a Financial Conflict of Interest if it could directly and significantly affect the design, conduct, or reporting of research, including PHS-funded research.
#Create COI Management Plans for Financial Conflicts of Interest.
#Conduct retrospective reviews of newly identified Significant Financial Interests as described in Conduct Retrospective Review above.
#Review COI Policy violations and recommend sanctions, if appropriate, to the Senior Vice Chancellor for Academic Affairs and to the appropriate UNMC administrator responsible for supervision of the individual(s) violating the policy.
===Sponsored Programs Administration===
Sponsored Programs Administration shall:
#Notify all research Investigators submitting sponsored grant/contract proposals to review their Annual Disclosure of Financial Interest form and update the information as needed.
#Coordinate with the COI Officer when Investigators disclose significant financial interests related to the sponsored project to determine if a COI management plan is required.
'''Subrecipients.''' Include provisions in PHS-funded subrecipient agreements that:
#the subrecipient certifies that its FCOI policy complies with PHS regulations or that the subrecipient will follow the UNMC COI policy; and
#the subrecipient shall report identified FCOIs for its Investigators in a timely manner so UNMC can report identified FCOIs to the PHS in the time frames in '''Report FCOI to PHS''' and '''Conduct retrospective review''' above.

===Vice Chancellor for Business, Finance and Business Development===
The Vice Chancellor for Business, Finance and Business Development shall manage business conflict of interest by reviewing all Annual Disclosure of Financial Interest questionnaires completed by Covered Persons with contract signature authority under Executive Memorandum 13 and 14; Covered Persons with purchasing authority; Covered Persons who identify family member(s) with a financial interest with the University of Nebraska; and any other potential business-related financial interest identified by the COI Officer through the annual COI disclosure process or by any other person at UNMC. Business COI management plans shall be created to minimize the appearance of bias in decision-making and ensure state and federal regulations and University of Nebraska business-related policies are followed. Business COI management plans shall be reported through the UNMC COI committee and reported on the Annual COI report to the Board of Regents Audit committee. 

No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award or non-federal entity if they have a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of their immediate family, their partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
===Institutional Review Board (IRB)===
The IRB shall require all Covered Persons listed on the IRB application who have a financial interest to update their Annual Disclosure of Financial Interest form pursuant to UNMC HRPP Policy 1.25. The IRB shall review and approve proposed COI management plans as described in HRPP Policy 1.25.
===UNeMED===
The President of UNeMED or designee shall coordinate with the COI officer on UNeMED activities where it appears that a Covered Person's or UNMC's financial interest may be a potential individual or institutional conflict of interest, including intellectual property interests and equity interests involving technology transfer companies.
===Continuing Education Offices===
UNMC is accredited by the Accreditation Council for Continuing Medical Education (ACCME). The Continuing Medical Education (CME) office shall review disclosures of financial interest for UNMC employees who are serving as course directors, faculty or peer reviewers for UNMC CME courses, as required by the ACCME Standards for Commercial Support.

==Institutional Conflict of Interest Management ==
In order to avoid real or perceived favoritism in relationships with research sponsors, each/every potential Institutional COI shall be reported. Any Covered Person who has knowledge of potential Institutional COI shall report the information to the COI Officer. Potential Institutional COI may be identified through the Annual Disclosure of Financial Interest questionnaire for senior administrative personnel. The COI Officer shall convene a group of senior UNMC officials appointed by the Chancellor to review the disclosure and propose a management plan for Chancellor approval if appropriate. It is important to note that PHS COI regulations do not cover institutional conflict of interest.
==Records Retention==
All Disclosure of Financial Interest information, COI management plans and all Public Health Service-funded Financial Conflict of Interest-related records shall be retained for the fiscal year in which the grant or contract is closed plus seven (7) years as required by Board of Regents Records Retention Schedule 170-8, "Sponsored Projects (Grants)". No destruction of records shall take place if there is a Preservation Hold in effect, or if any litigation, claim, negotiation, audit or other actions involving the records have been started before the expiration of the retention period. The records must be retained until completion of the action and resolution of all issues which arise from it, or the seven year retention period, whichever is later, as required under 45 CFR 74.53 and 92.42.
==Public Accessibility of PHS-funded Senior/Key Personnel FCOI ==
Upon request, the COI Officer shall make available to the public information concerning identified FCOIs held by Senior/Key personnel receiving PHS research funding as required by PHS regulations. Information shall be provided in writing within five (5) business days of the request. The COI officer shall coordinate these public requests with the University of Nebraska Records Management Officer. All other financial interest disclosure information and conflict of interest determinations shall remain confidential and may be withheld from the public as permitted under Neb. Rev. Stat. 84-712.05, "Records which may be withheld from the public; enumerated."
==Sanctions ==
Covered Persons who violate this policy may receive corrective action under UNMC Policy No. 1098, [[Corrective/Disciplinary Action|Corrective and Disciplinary Action Policy]]. The COI Committee may also recommend other corrective action such as additional training, or for serious violations, recommend that research funding be withheld or recommend other appropriate sanctions to maintain the integrity of the research. The Senior Vice Chancellor for Academic Affairs shall review and approve all proposed sanctions. The sanctions shall be coordinated with the respective Dean, Director or Vice Chancellor for enforcement.
== Policy 8010 Appendix A ==
===Conflict of Interest Committee (COIC) Governance===

'''COI Committee Composition.''' The COI Committee shall have at least 16 members representing the following areas: 

{| class="wikitable" border="1"
|-
| Associate VC, Academic Affairs
| Compliance Officer
|-
| College of Allied Health Professions
| Sponsored Programs Administration
|-
| College of Medicine
| Associate General Counsel
|-
| College of Dentistry
| Business and Finance
|-
| College of Pharmacy
| Vice Chancellor for Research
|-
| College of Nursing
| Research Compliance (Institutional Review Board)
|-
| College of Public Health
| Continuing Education
|-
| Eppley Cancer Center
| Community Member
|-
|}
===Membership Term===
COI Committee members shall serve for a term of three years, which may be automatically renewed upon mutual agreement of the member and the Chancellor or their designee. New members shall be nominated by the department/unit and approved by the Senior Vice Chancellor for Academic Affairs or their designee. The Chancellor or their designee shall appoint a faculty chair of the COI Committee. The Senior Vice Chancellor for Academic Affairs or their designee shall select the community member. The Chancellor or their designee can appoint additional voting and non-voting members.
===Quorum===
A quorum is required for meetings to be conducted. More than half of the membership present will constitute a quorum.
===Voting===
All committee members are eligible to vote. No regular motion shall pass unless a majority of the COI Committee members present vote in favor of the motion.
===COIC Member Conflicts===
If a COIC member has a conflict of interest with a specific matter being discussed, the member shall declare that they have a potential conflict and shall not vote on the matter. Such conflicts may arise when:
#the member is participating in the research under review;
#the member has a financial relationship with a research sponsor under review; or
#the member has a personal relationship or conflict with the individual under review that could potentially cause the member to be perceived as less than objective in their review.
'''Committee Review by Telephone/Electronically'''. While face-to-face and/or Zoom meetings will normally be held, committee review of potential conflicts may be conducted by telephone or electronically at the discretion of the COI Committee chair.
===Meeting Minutes===
The Associate Director Campus Compliance or their designee shall prepare meeting minutes and present them for approval at the next scheduled COI Committee meeting.
== Additional Information ==
*Contact the [mailto:sarah.glodencarlson@unmc.edu Chief Compliance Officer]
*Contact the [mailto:annebarnes@unmc.edu Vice Chancellor for Business, Finance and Business Development]
*Business [[Conflict_of_Interest_Procedures|Conflict of Interest Procedures]]
*[[Research Conflict of Interest Procedures]]
*UNMC Policy No. 1049, [[Outside Employment]]
*UNMC Policy No. 8015, [[Health Care Vendor Interactions]]
*[https://unmc.coi-smart.com Application for Authorization to Engage in Outside Professional Activity]
*[https://unmc.coi-smart.com/ Annual Disclosure of Financial Interest Questionnaire]
*UNMC [https://www.unmc.edu/academicaffairs/_documents/compliance/Statement_of_Understanding.pdf Statement of Understanding] Training Information document
*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/disclosure-of-conflicts-of-interest-and-conflicts-of-commitment.pdf Executive Memorandum No. 36, Disclosure of Conflicts of Interest and Conflicts of Commitment]

This page maintained by [mailto:mhurlocker@unmc.edu mh].

Regulations on the Use of University Facilities and Grounds

2026-05-08T13:38:37Z

Mhurlocker: /* Additional Information */

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<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Human Resources]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Safety/Security]] </td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Research Compliance]] </td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Compliance]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Privacy/Information Security]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:white; line-height:0.95em; border:solid 2px #A3B1BF; border-bottom:0; font-weight:bold;" width="20">[[Business Operations]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Intellectual Property]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Faculty]]</td>
</tr>
</table>
 
[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Strategic Communications]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Reproducing Copyrighted Materials]] | [[Bank Card Processing]] | [[Student Training Agreement]] | [[Volunteer]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Space Scheduling and Fundraising]] | [[Academic Personnel Records]] | [[Cell Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | [[Sensitive Equipment Tracking]] | [[International Visitors]] | [[Accounts Receivable Management]] | [[Regulations on the Use of University Facilities and Grounds]] | [[Tuition Remissions]] | [[Collections Management]] | [[Web Governance]]
 
Policy No: '''6086''' 
Effective Date: 12/13/18 
Revised Date: 08/05/25 
Reviewed Date: 08/05/25 
 
<big>'''Regulations on the Use of University Facilities and Grounds</big> 

==Scope==
This policy provides guidance for the scheduling and conduct of events and activities at the University of Nebraska Medical Center (UNMC) which are not regularly scheduled courses under the aegis of the UNMC colleges and their respective dean’s office.

This policy applies to all UNMC buildings, facilities, grounds, and spaces in Omaha owned or controlled by the University and extends to members of the academic community, including guests of the University, and members of the general public lawfully present on University premises. This policy does not include buildings owned by the University but leased to another organization (e.g. Nebraska Medicine). This policy also applies to UNMC campuses in Lincoln and Kearney, however, they also fall under policies governed by the University of Nebraska-Lincoln and the University of Nebraska at Kearney, respectively. Campus locations in Scottsbluff/Gering and Norfolk are leased spaces. While it is the intent of this policy to apply in these interior spaces as well, they also fall under policies of the owners of those properties.

Consistent with Board of Regents Policy (RP-5.1.2), it should be made clear to the academic and larger communities that sponsorship of events and speakers does not necessarily imply approval or endorsement of the views or actions by either the sponsoring group or the University.

==Policy Statement==
In accordance with [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf#page=234 BOR Policy 6.4.10] and in order to optimize the use of University facilities and grounds by students, faculty, staff, and community members, the University reserves the right to regulate the use of its own property. Nothing in this policy is intended to infringe upon the First Amendment rights of students, faculty, staff, or community members.

UNMC reserves the right to make substitutions and / or cancel arrangements at its discretion.

All persons on UNMC property are required to comply with the instructions of a properly

identified University official or member of UNMC Public Safety. Persons engaging in disruptive action shall be subject to disciplinary measures, including separation from the University, and also to charges of violation of the law.

==Reason for Policy==
It is the intent of the University to fulfill its mission of teaching, clinical care, research, and public service. In order to avoid disruption of the normal activities needed to carry out its mission, the University shall control access to University land and buildings.
==Procedures==
Although UNMC property is not open to unrestricted public access, many spaces are available for use by faculty and staff, students, student groups, and members of the public, with appropriate approval and when scheduled in advance. It is the policy of the University of Nebraska Medical Center that spaces in its facilities offer a positive, safe environment for faculty, staff, students, patients and visitors. The primary purpose of these facilities is to conduct the business of UNMC’s education, research, clinical and public service missions.

UNMC endeavors to provide reasonable and equitable access for responsible individuals, groups, and organizations when, in the judgment of the University, such use:

(a) will not interfere with the academic mission of the University;

(b) will not pose undue risk to faculty, staff, students, patients, visitors or property; and

(c) may be reasonably accommodated on/in university property and within capabilities of institutional personnel and resources.

=== Requesting Approval to Use University Property Classified as a Designated Public Forum Area or Facility ===
Designated Public Forums have been designated as open for expressive applications to the campus community and the community at large.

All individuals or groups, including UNMC students, faculty, staff, and University Groups, wishing to use University facilities classified as a Designated Public Forum (see Definitions) will submit a written [https://forms.monday.com/forms/55bfc95ca26f953a687c246d95a7f132?r=use1 Event Space Request] to UNMC Room Scheduling sufficiently in advance, with thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity.

Individuals or groups wishing to use an outdoor facility or area otherwise classified as a Non-Public Forum Area, may request the space be temporarily noted as a Designated Public Forum Area or Facility and treated as such. Such a written request must be made with the appropriate scheduling authority sufficiently in advance, thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity. The request will be reviewed to identify any likelihood for disruption of the normal activities of the University. The authority to grant the temporary designation rests with the Vice Chancellor for Business, Finance and Business Development or their designee.

The thirty (30) or more business day reservation recommendation may be adjusted for activities that could not reasonably be planned that far in advance at the discretion of the Vice Chancellor for Business, Finance and Business Development or their designee.

A Facilities License Agreement (the “Agreement”) between a Third Party and the University is required for Third Parties wishing to use University facilities classified as a Designated Public Forum. An executed copy of the Agreement, signed by authorized representatives from the Third Party and the University, should be returned to the University a minimum of ten (10) business days before the activity.

At the discretion of the Vice Chancellor for Business, Finance and Business Development or their designee, students, faculty, staff, and University groups who wish to use a Designated Public Forum may be asked to complete a Facilities License Agreement.

Designated Public Forums are subject to reasonable [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf#page=21 time, place, and manner restrictions] on exercise of the right of free expression as a means of preserving the safe and orderly operation of the campus.

All individuals or groups who wish to use any Designated Public Forum must receive approval prior to any written or advertised notice of the event.

===Requesting Approval to Use University Property Classified as a Limited Public Forum Area or Facility===
Limited Public Forums may be designated by the University for use by particular groups or limited to particular types of speech, as long as the limitations are reasonable and viewpoint-neutral.

All individuals or groups, including UNMC students, faculty, staff, and University Groups, wishing to use University facilities classified as a Limited Public Forum (see Definitions) will submit a completed [https://forms.monday.com/forms/55bfc95ca26f953a687c246d95a7f132?r=use1 Event Space Request] to the appropriate scheduling authority sufficiently in advance, with a recommendation of thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity. Those rooms scheduled by Central Room Scheduling are listed [https://www.unmc.edu/services-resources/room-scheduling/index.html here]. Other available “limited public area or facility” rooms available for scheduling – as well as the appropriate person to schedule those rooms – are listed [https://www.unmc.edu/services-resources/room-scheduling/rooms-outside.html here]. The thirty (30) or more business day reservation recommendation may be adjusted for activities that could not reasonably be planned that far in advance at the discretion of the Vice Chancellor for Business, Finance and Business Development or their designee.

A Facilities License Agreement (the “Agreement”) between a Third Party and the University is required for Third Parties wishing to use University facilities classified as a Limited Public Forum. An executed copy of the Agreement, signed by authorized representatives from the Third Party and the University, should be returned to the University a minimum of 10 business days before the activity.

At the discretion of Vice Chancellor for Business, Finance and Business Development or their designee, students, faculty, staff, and University groups who wish to use a Limited Public Forum may be asked to complete a Facilities License Agreement.

All individuals or groups who wish to use any Limited Public Forum must receive approval prior to any written or advertised notice of the event.

===Minimum Requirements for Use of University Property===

All parties wishing to utilize University facilities and grounds agree to comply with the following conditions; failure to agree to these conditions will result in a denial of permission to use the facilities:

# The event will not disrupt the normal flow of pedestrian and/or motorized traffic unless written approval has been granted by the University.
# The Requester will ensure that the event remains non-disruptive to the public peace and order of the University and understands that the University may take action deemed appropriate to preserve the public order and protect University property.
# The Requester acknowledges that they are responsible for any damages that occur as a result of their use of University property.
# The Requester will pay all applicable facility fees and/or other charges incurred by the University in opening an area to the Requester.
# The Requester will be responsible for paying charges for adequate security at any event; the degree of security needed shall be determined in good faith by UNMC Security and shall be arranged by the University.
# The Requester has read and will comply with the Regulations on the Use of University Facilities and Grounds policy, including all appendices.
# The Requester shall not use or display any University logo, trademark, servicemark (“Mark” and collectively the “Marks”) and/or other indicia designated by the University as a source identifier, unless expressly authorized in writing by the University. Any use of a University Mark by the Requester shall be subject to the applicable provisions contained in the University’s Board of Regents Policies and the standards established by the [https://nebraska.edu/offices-policies/external-relations/marketing-branding/logo-identity-guides University’s Identity Standards] and [https://brandwise.unmc.edu/ UNMC brand standards]. Any unauthorized use of University Marks is expressly prohibited. Requester shall not advertise or announce an event held on University property in any manner that would suggest that the event is endorsed or sponsored by the University unless expressly authorized in writing by UNMC.

=== Public Safety at Events ===
For the safety of all involved, event organizers must coordinate with UNMC public safety to determine the safety requirements for any event. The University will assess the security needs based on objective and credible evidence of specific risks including, but not limited to, the number of expected participants, the date and time of the event, the resources needed to secure the event, the proximity of the event to other activities or locations on campus, and the estimated duration of the event.

===Notice of Denial===
Notice of denial to utilize University property shall clearly set forth in writing the grounds upon which the request was denied and, where feasible, shall contain a proposal by the University for measures by which the Requester may remedy any problems or otherwise obtain permission to use University property. Where a Requester has been denied because a reservation for the same time and place has been received, and/or a reservation has been or will be granted to the prior applicant authorizing uses or activities which do not reasonably permit multiple occupancy of the particular area, the University may propose an alternative location, if available for the same time, or an alternate time, if available for the same location. Requests to utilize University property may be denied by the Vice Chancellor for Business, Finance and Business Development or their designee on any of the following grounds:

# The applicant has not completed an [https://forms.monday.com/forms/55bfc95ca26f953a687c246d95a7f132?r=use1 Event Space Request] and all necessary paperwork;
# The request is not received sufficiently in advance of the proposed event or activity to permit necessary evaluation and to determine the appropriate location.
# The sponsor of an event must be a recognized University group or organization. The sponsor is the primary planner and contact for the event and accepts full responsibility for all stages of planning and execution of the event. In addition, the sponsoring organization must have a strong presence at the event. The sponsoring organization or group must be the sole source of event advertising and must have its name on all such advertising.
# The Agreement is not fully completed and executed;
# The Requester has not timely tendered an application fee, user fee, indemnification agreement, security deposit, or satisfied any other condition reasonably required by the University;
# The Agreement contains a material falsehood or misrepresentation;
# The Requester is legally incompetent to contract (e.g., under nineteen years of age) or is not a legally recognized entity (e.g., out of state corporation not licensed to do business in Nebraska); (Note: Students enrolled at the University who are under nineteen years of age shall not be prohibited from submitting an [https://forms.monday.com/forms/55bfc95ca26f953a687c246d95a7f132?r=use1 Event Space Request]);
# The Requester or the person on whose behalf the request was made has on prior occasions damaged University owned or leased property and has not paid in full for such damage, or has other outstanding and unpaid debts to the University resulting from prior use of University property;
# A reservation for the same time and place has been received, and/or a reservation has been or will be granted to a prior applicant authorizing uses or activities which do not reasonably permit multiple occupancy of the particular property or part hereof;
# The use or activity intended by the Requester would conflict with planned programs organized and conducted by the University and scheduled for the same time and/or place;
# The proposed use or activity is prohibited by or inconsistent with the classifications and uses of University owned or leased property or part thereof designated pursuant to this policy;
# The use or activity intended by the Requester would present an unreasonable danger to the health or safety of the Requester, other users of the property, University students or employees, or of the public;
# The Requester has not complied or cannot comply with applicable licensure requirements, rules or regulations concerning the sale or offering for sale of any goods or services;
# The use or activity intended by the Requester is prohibited by applicable rules or laws;
# The Requester has not secured the requisite insurance;
# The Requester or the person on whose behalf the reservation was made has on prior occasions made material misrepresentations regarding the nature or scope of the event or activity previously permitted or has violated the terms of prior authorized use by the Requester;
# The proposed use or activity would interfere with pedestrian and/or vehicular traffic;
# The proposed use or activity intended by the Requester would present an unreasonable risk of substantial damage to property of the University and/or of persons lawfully present on University property.
# The proposed use or activity violates any other University or UNMC policy, including but not limited to those policies related to alcohol, fund-raising and gaming/gambling.

===Waiver of Requirement(s)===
Any requirement for use, fees, deposits, proof of insurance or premium for insurance may be waived per the written approval of the Vice Chancellor for Business, Finance and Business Development or their designee. Application for a waiver shall be made on a form prescribed by the University.

The University may waive any time requirements for the submission or processing of applications in order to grant approval or facilitate the expeditious review of a denial of use.

University Groups wishing to utilize an agreement that differs from the document provided in the Forms section of this policy may do so upon the written approval of the Vice Chancellor of Business, Finance and Business Development or their designee.

=== Appeal ===
Denial of Applications for use of UNMC property may be appealed to the Chancellor or their designee within five (5) days of a denial. The Chancellor or their designee will review the denial and render a decision. All decisions by the Chancellor or their designee are final.

===Exclusions===
This policy excludes those buildings or spaces that are owned by the University but leased and operated by other organizations (e.g. Nebraska Medicine).

=== Requesting Approval to Temporarily Post Materials ===

* Posting areas are restricted to designated bulletin boards or kiosks. Departmental boards may be managed by the department head with approval from the building supervisor. Specific bulletin boards, or portions of those designated for temporary posting, may be restricted as needed for departmental use only.
* The posting party must remove all posted materials within 24 hours following the final approved date. UNMC reserves the right to remove outdated, unapproved, or improperly placed materials at any time.
* Materials shall not be pasted, indoors or outdoors, nailed, taped, stapled, or otherwise affixed to UNMC buildings (interior or exterior), light posts, poles, trees, windows, doors, trash receptacles, benches, tables, seating, or any non-designated areas not intended for posters.
* Distribution of flyers or placement of materials on vehicle windshields is prohibited, except for official University communications.
* Materials that have not received appropriate approval, or materials posted on UNMC property that have not been designated by UNMC, will be removed.

Groups that violate posting policies may be responsible for cleanup fees and may face disciplinary or administrative consequences.

=== Chalking on Campus ===
All individuals or groups requesting to use sidewalk chalk to promote activities must comply with the following:

* Submit a written [https://forms.monday.com/forms/55bfc95ca26f953a687c246d95a7f132?r=use1 Event Space Request] sufficiently in advance, with a thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity.
* Submit a sketch or description in the [https://forms.monday.com/forms/55bfc95ca26f953a687c246d95a7f132?r=use1 Event Space Request].
* Schedule chalking events a maximum of two events per the fall, spring and summer semesters as defined by the [https://nebraska.edu/academic-calendar University of Nebraska Academic Calendar].
* Use only water-soluble sidewalk chalk. Spray chalk, paint, markers, or oil-based products are prohibited.
* Limit chalking to approved horizontal concrete surfaces. The specific locations to be identified by UNMC is the sidewalk surrounding the Green Space on the Scott Student Plaza. Chalking is prohibited on stairs, walls, ramps, pillars, or under awnings. Keep 30 feet from building entrances.
* Limit the size of each chalk design to a maximum of 8 'x 6' and no more than two designs per chalking event.
* The group that makes the chalking reservation must be present during the chalking event to ensure compliance.
* Chalk messages may appear no more than seven days after the event. Chalk will be washed off when the time period ends.
* Avoid messages that contain profanity, obscenities, hate speech or are viewed as inappropriate or not consistent with UNMC’s mission; messages with such content will not be approved and will be removed.

Groups that violate this chalking policy may be responsible for cleanup fees and may face disciplinary or administrative consequences.

=== Signs, A-Frames, and Yard Signage ===
The following apply to temporary freestanding signage such as staked yard signs, A-frames, or sandwich boards:

* '''Dimensions:''' Staked signs—max size 18"x24"; A-frames—max size 36"x36".
* '''Quality:''' Must be professionally printed and in good condition.
* '''Placement''': Signs may be placed on lawns or sidewalks, at least 18 inches from the edge. Signs are prohibited in landscaped areas, entrances, or public right-of-way along streets.
* '''Timing:''' Directional signs may be displayed on the day of the event. Other signs may be posted for a maximum of two weeks. No long-term temporary signage is permitted without exception approval.
* '''Approval:''' All signs must receive prior approval by the Department of Strategic Communications and may require an approval sticker or indicator from UNMC-designated offices.
* '''Removal''': Signs must be removed within 48 hours following the conclusion of the event.
* '''Prohibited''': Hand-made signs, metal "real estate"-style signs, and any permanent signage without prior authorization.
* '''Weather Considerations''': Signs must be secured without damaging property and be capable of withstanding weather conditions.

=== Donation and Charity Collection Boxes ===
Donation or collection boxes on campus are subject to the following conditions:

* '''Quantity and Size''': One box per group is preferred. No more than ten boxes may be displayed at any time. Preferred size is 24"x24"x18".
* '''Placement:''' Boxes must be in approved locations and may be displayed for up to 21 days.
* '''Labeling:''' Boxes must indicate the sponsoring organization, contact information, what is being collected, and the intended beneficiary.
* '''Permitted Items:''' Non-perishable food, school supplies, toys, hygiene products, books, and clothing. The box and any request forms must be clearly labeled with the contents.
* '''Prohibited Items:''' Perishable food, cash, medications, electronics, cosmetics, pet supplies, and any item deemed a safety or health risk by Environmental Health & Safety.
* '''Maintenance:''' The sponsoring organization must regularly check and empty boxes.
* '''Eligibility:''' Only recognized UNMC organizations and employees may sponsor donation boxes. Third-party access is not permitted.

The University is not responsible for items removed by unauthorized individuals.

=== Timing and Duration of Events ===
Unless an official University function or an approved event reservation, events ending

after 10 p.m. are not permitted.

Events consistent with the University’s mission requesting to end after 10 p.m. must:

* Be confined to a single 24-hour period.
* Not occupy the same or adjacent spaces on consecutive days.
* Not have outside or inside habitation be the primary focus of the event.
* Be reviewed and approved by the UNMC Public Safety and the Office of Student Success as part of the event request process.

===Commitment to Free Expression===
Pursuant to University of Nebraska Board of Regents Policy 6.4.10, “freedom of speech” and “freedom of expression” refer to one’s Constitutional right to articulate and express ideas and opinions, through any means, i.e. speaking, writing, or artistic expression, without fear of government retaliation, censorship, or other sanction. The University of Nebraska is a public institution of higher education, which holds dear this right, a right that is indispensable to its ability to transmit knowledge and fundamental to the University community’s pursuit to discover, explore, interpret, and question knowledge and opinions. The University greatly values the creation and maintenance of an inclusive climate in which all members of its community are welcomed and are encouraged to participate in the free expression of ideas.

Inasmuch as the search for new truths often comes forth only after bringing together differing opinions, the University aims to foster and uphold the capacity of the University community to engage in discourse and deliberation in an effective, responsible and respectful manner. This is critical to the University’s mission. As a corollary to the University’s commitment to protect and promote free expression, members of the University community are expected and required to act in conformity with the underlying principles of free expression. Although members of the University community are free to comment on, criticize and contest views that others express, they must do so at a time and place, and in a manner that does not prevent, impede, or obstruct the freedom of others to also exercise their rights to express themselves. With this policy, the University is not only promoting a lively and fearless freedom of debate and deliberation, but also protecting that freedom when others attempt to restrict it. It is a careful, deliberative and nuanced balance of interests that the University must strike in order to protect this important right.

The First Amendment provides no guarantee of civility. However, as a community of educators and learners, the University places a high value on civil discourse and respect for one another. The University has an obligation to protect the dignity and security of all members of its community from those who would seek to use speech primarily to deprive others of their freedom to learn, their freedom to contribute and their freedom to participate fully in the University’s mission. Therefore, the University encourages all within its community--its Board, administration, faculty and staff, students, alumni, and all who act as its ambassadors--to serve as models reflecting behavior consistent with the tenets of civil discourse. Civility defines Nebraska and our University of Nebraska community.

As important as are the rights to debate and discuss competing ideas, the First Amendment does not protect all expression. The University will not facilitate expression in violation of the law or that poses an unreasonable threat to the safety of the University community or to the University’s ability to fulfill its mission of teaching, research, and public service. Certain kinds of expression (among others), such as: speech that incites violence, fighting words, speech that defames or defrauds, speech that constitutes a genuine threat, or unlawfully discriminates, or speech that unlawfully invades privacy, is not protected speech. Acts or conduct, which threaten the safety of persons or property are not protected by the Constitution or the University.

Individuals, once provided the requisite due process, found in violation of the provisions contained herein shall be subject to review and potential discipline in accordance with the Bylaws and Policies of the Board of Regents of the University of Nebraska, corresponding to such individuals’ relationship to the University community (e.g. student, faculty and staff).

Finally, while the principles of Academic Freedom are unique ideals possessed by the teaching profession, separate from an individual’s First Amendment Rights, the University of Nebraska is clear in its commitment and faithful to the preservation of Academic Freedom. This policy is not intended to interfere with or encumber those principles. For example, according to the American Association of University Professors 1940 Statement on Academic Freedom and Tenure, teachers are entitled to freely discuss topics in the classroom, but they should be careful not to introduce controversial matters, which have no relation to the subject being taught.

==Definitions==
'''Designated Public Forum''' is identified as the Green Space on the Scott Student Plaza, just east of the ice rink, on the Omaha campus.

'''Limited Public Forums''' include reservable indoor and outdoor space not identified as a Designated Public Forum (e.g. the auditorium in Williams Science Hall, the Truhlsen Events Center, and available classrooms and auditoriums).

'''Non-Public Forums''' means all areas not defined as Designated Public Forums or Limited Public Forums (e.g. all clinical areas, research laboratories, offices).

'''University Group''' means any of the following: (1) recognized student organizations, (2) recognized faculty/staff organizations, and (3) other groups officially recognized by the University administration as part of the University community.

'''Individual/Group (Third Party)''' means any individual or group, other than those defined as a University Group, that wishes to use University facilities for the purposes outlined in this policy.

'''Requester''' means individual or individuals requesting permission to use University facilities. 

==Additional Information==
The primary point of contact for reserving space at UNMC is Room Scheduling, which can be reached by phone at 402-559-7254 and by email at [mailto:roomscheduling@unmc.edu Room Scheduling].

===Forms===
*[https://forms.monday.com/forms/55bfc95ca26f953a687c246d95a7f132?r=use1 Event Space Request]
*Facilities License Agreement
*Application for Waiver of Requirement(s)
===Related Information===
*[https://www.unmc.edu/student-success/_documents/UNMC-Designated-Public-Use-Area-Map.pdf Appendix A – Classification of Property and Campus Maps]
*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf#page=234 University of Nebraska Commitment to Free Expression; Guide to Facilities Use; and Education Policy 6.4.10]
*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf#page=232 University of Nebraska Trespass Policy 6.4.7]
*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf#page=21 University of Nebraska Campus Disorders and Administrative Response Policy 2.1.2]
*[https://www.unmc.edu/dentistry/_documents/building-use-policy-document-05-2026.pdf College of Dentistry Facility Use Policy]

==History and Moving Forward==
This policy is to be reviewed annually in January of each year.

This page maintained by [mailto:mhurlocker@unmc.edu mh].

Policies and Procedures

2026-04-14T17:49:37Z

Mhurlocker: /* Policy Manual Index */

<table style="background:#F8FCFF; text-align:center" width="90%" cellspacing="0" cellpadding="0" border="0">
<tr>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:100%; line-height:0.95em; border:2px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Human Resources]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Safety/Security]] </td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Research Compliance]] </td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Compliance]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Privacy/Information Security]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Business Operations]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Intellectual Property]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Faculty]]</td></tr>
</table> 
==Policy Manual Index==
For assistance with UNMC Policies, please contact [mailto:mhurlocker@unmc.edu Margaret Hurlocker], Policy Coordinator, at 402-559-3207.

{| class="wikitable"
!'''Policy Name'''
!'''Policy No.'''
!'''Effective Date'''
!'''Revised Date'''
!'''Reviewed Date'''
|-
| <big>'''Human Resources Policies'''</big>
|-
|[[Employee Leave]]
|1001
|09/09/05
|03/15/26
|03/15/26
|-
|[[Drug Free Campus]]
|1003
|10/17/03
|03/15/26
|03/15/26
|-
|[[Employment]]
|1004
|11/21/07
|02/16/21
|02/16/21
|-
|[[Work Schedules]]
|1005
|10/17/03
|04/12/19
|04/12/19
|-
|[[Employee Separation]]
|1006
|11/01/07
|10/13/16
|10/10/16
|-
|[[Compensation Administration]]
|1007
|10/31/08
|11/13/15
|11/10/15
|-
|[[Dress|Dress Code]]
|1008
|12/20/05
|03/15/26
|03/15/26
|-
|[[Background Check]]
|1010
|08/01/08
|10/11/21
|10/11/21
|-
|[[Recurring/Additional Payment]]
|1017
|06/25/09
|06/22/23
|06/22/23
|-
|[[Employee Grievance Process]]
|1020
|11/22/06
|03/15/26
|03/15/26
|-
|[[Reduction in Force]]
|1028
|10/25/02
|08/07/17
|07/27/17
|-
|[[Outside Employment]]
|1049
|11/01/06
|07/26/21
|07/09/24
|-
|[[Political Activities]]
|1060
|10/17/03
|03/15/26
|03/15/26
|-
|[[Employee/Dependent Scholarship]]
|1072
|10/25/02
|11/03/15
|12/10/13
|-
|[[Employee Recognition and Reward]]
|1093
|10/25/02
|03/15/26
|03/15/26
|-
|[[Performance Evaluation]]
|1097
|11/22/06
|11/03/15
|05/24/13
|-
|[[Corrective/Disciplinary Action]]
|1098
|03/18/08
|03/15/26
|03/15/26
|-
|[[Non-Discrimination and Harassment]]
|1099
|09/22/09
|03/15/26
|03/15/26
|-
|[[Tobacco-Free Campus]]
|1100
|08/24/09
|11/03/15
|12/10/13
|-
|[[Nepotism]]
|1101
|09/22/09
|03/30/16
|03/30/16
|-
|[[Influenza]]
|1102
|08/25/09
|09/18/17
|09/18/17
|-
|UNMC [[Consensual Relationships]] replaced by [https://www.unmc.edu/titleix/_documents/consensual-relationships-policy.pdf NU Consensual Relationships Policy]
|
|
|
|-
|[[AIDS, HIV, and Other Bloodborne Pathogens]]
|1104
|10/17/03
|11/03/15
|12/10/13
|-
|[[Personnel Action Documentation]]
|1105
|10/04/10
|11/03/15
|12/01/22
|-
|[[Fitness for Duty]]
|1106
|01/05/12
|03/15/26
|03/15/26
|-
|[[Sexual Misconduct]]
|1107
|12/16/14
|08/14/20
|08/14/20
|-
|[[Personnel Files]]
|1108
|03/27/17
|
|12/01/22

|-
|[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/hr-03-alternative-worksite-policy.pdf HR-03, Alternative Worksite Policy] for all NU campuses
|
|
|
|
|-
|[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-chosen-name-and-gender-identity.pdf Policy on Chosen Name and Gender Identity] for all NU campuses, Executive Memorandum No. 40
|
|
|
|
|-
|[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/hr-05-recruitment-and-selection-policy.pdf HR-05, Recruitment and Selection Policy] for all NU campuses
|
|
|
|
|-
|[https://wiki.unmc.edu/index.php/COVID_Vaccination Mandatory COVID-19 Vaccination] deleted effective 07/31/23
|1109
|10/13/21
|
|
|-
|[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/voluntary-fte-reduction-program.pdf Office/Service and Managerial/Professional Voluntary FTE Reduction Program] for all NU campuses 
:[https://www.unmc.edu/human-resources/_documents/nu-values/voluntary-fte-reduction-request-form.pdf Voluntary FTE Reduction Request Form]
|
|10/03/25
|09/01/20
|10/03/25
|-
|<big>'''Safety and Security Policies'''</big>
|-
|[[Safety Policy|Safety]]
|2000
|07/23/99
|04/20/20
|04/20/20
|-
|[[Deadly Weapon]]
|2001
|07/20/90
|12/09/20
|12/09/20
|-
|[[Latex Sensitivity]]
|2003
|05/15/01
|12/05/12
|12/03/12
|-
|[[Bloodborne Pathogens Exposure]]
|2004
|03/17/03
|02/18/14
|07/20/21
|-
|[[Waste Handling]]
|2005
|08/25/06
|01/16/25
|01/16/25
|-
|[[Portable Space Heaters]]
|2006
|08/24/09
|12/02/21
|12/02/21
|-
|[[Children in the Workplace]]
|2007
|10/06/09
|01/04/13
|01/04/13
|-
|[[Pets in the Workplace]]
|2008
|10/06/09
|08/04/15
|08/04/15
|-
|[[Tuberculosis Exposure]]
|2009
|05/11/10
|12/02/21
|12/02/21
|-
|[[Food, Drinks and Cosmetic Use in Laboratory Areas]]
|2010
|11/10/10
|12/02/21
|12/02/21
|-
|[[Medical Surveillance]]
|2011
|02/15/11
|12/02/21
|12/02/21
|-
|[[Enterprise Threat Assessment Response Team]]
|2012
|12/16/11
|09/09/13
|09/09/13
|-
|[[Management of Violent or Aggressive Patients/Visitors]]
|2013
|11/13/12
|N/A
||11/08/12
|-
|[[Youth Safety]]
|2014
|01/03/13
|N/A
|01/03/13
|-
|[[Tours]]
|2015
|12/19/14
|
|
|-
|[https://wiki.unmc.edu/index.php/Small_Appliance Small Appliance and Cooking Devices]
|2016
|12/16/14
|12/02/21
|12/02/21
|-
|[[Unmanned Aircraft]]
|2017
|10/02/17
|
|
|-
|[[Electric Scooter]]
|2018
|05/07/19
|
|
|-
|[[Face Covering]]
|2019
|08/17/20
|10/4/23
|10/04/23
|-
||<big>'''Research Compliance Policies'''</big>
|-
|[[Sponsored Programs]]
|3001
|07/01/98
|08/11/22
|08/11/22
|-
|[[Sponsored Programs Costing]]
|6100
|06/27/02
|11/21/17
|08/11/22
|-
|[[Institutional Base Salary]]
|6102
|02/20/06
|03/09/23
|03/09/23
|-
|[[Sponsored Project Cost Share]]
|6104
|06/27/02
|08/11/22
|08/11/22
|-
|[[Effort Certification]]
|6105
|06/01/06
|08/11/22
|08/11/22
|-
|[[Cost Transfer]]
|6106
|10/27/02
|04/28/23
|04/28/23
|-
|[[Service Center]]
|6107
|06/27/02
|09/17/24
|09/17/24
|-
|[[Subrecipient Policy]]
|6108
|11/24/08
|08/11/22
|08/11/22
|-
|[[On-Campus and Off-Campus Indirect Cost Rates on Federally Sponsored Projects]]
|6110
|02/06/20
|
|08/11/22
|-
||<big>'''Compliance Policies'''</big>
|-
|[[Compliance Program]]
|8000
|11/01/06
|07/09/24
|07/09/24
|-
|[[Compliance Hotline]]
|8001
|08/10/06
|07/10/23
|07/09/24
|-
|[[Inspections/Investigations by Third Parties]]
|6109
|10/16/04
|01/20/23
|07/09/24
|-
|[[Research Integrity]]
|8003
|02/11/05
|10/06/25
|10/06/25
|-
|[[Export Control]]
|8005
|12/18/12
|07/21/23
|07/09/24
|-
|[[Code of Conduct]]
|8006
|03/13/09
|07/09/24
|07/09/24
|-
|[[Use of Human Anatomical Material]]
|8007
|08/10/05
|10/16/24
|10/16/24
|-
|[[Clinical Research and Clinical Trial Professional and Technical Fee Billing]]
|8008
|08/23/18
|07/09/24
|07/09/24
|-
|[[Contracts]]
|8009
|11/01/06
|07/09/24
|07/09/24
|-
|[[Conflict of Interest]]
|8010
|09/04/07
|06/27/23
|07/09/24
|-
|[[Red Flag Identity Theft Prevention Program]]
|8011
|01/13/10
|07/09/24
|07/09/24
|-
|[[Principles of Financial Stewardship]]
|8012
|08/01/10
|07/21/23
|07/09/24
|-
|[[Human Tissue Use and Transfer]]
|8013
|03/15/12
|07/21/23
|07/09/24
|-
|[[Disclosing Foreign Support and International Activities]]
|8014
|06/26/15
|07/09/24
|07/09/24
|-
|[[Health Care Vendor Interactions]]
|8015
|08/31/15
|09/01/20
|07/09/24
|-
|[[Credit Hour Definition]]
|8017
|11/28/16
|08/08/17
|07/23/24
|-
|[[Whistleblower]]
|8018
|04/11/19
|04/11/19
|07/09/24
|-
|[[Electronic Digital Signatures and Records]]
|8019
|08/14/23
|09/13/23
|07/09/24
|-
|[[UNMC AI Use Guidelines]]
|8020
|03/07/25
|06/04/25
|06/04/25
|-
|<big>'''Privacy and Information Security Policies'''</big>
|-
|[[Identification Card]]
|6008
|03/17/03
|11/29/16
|11/12/20
|-
|[[Secure Area Card Access]]
|6009
|03/17/03
|11/29/16
|11/12/20
|-
|[https://wiki.unmc.edu/index.php/Privacy/Confidentiality Privacy, Confidentiality and Security of Patient and Proprietary Information]
|6045
|11/21/03
|08/01/23
|08/01/23
|-
|[[Computer Use/Electronic Information]]
|6051
|04/25/07
|04/24/25
|04/24/25
|-
|[[Retention and Destruction/Disposal of Private and Confidential Information]]
|6056
|03/17/03
|draft 10/28/22
|
|-
|[[Use and Disclosure of Protected Health Information]]
|6057
|03/17/03
|03/28/24
|04/22/24
|-
|[[Notice of Privacy Practices]]
|6058
|03/17/03
|10/28/22
|04/22/24
|-
|[[Access to Designated Record Set]]
|6059
|03/17/03
|06/06/24
|06/06/24
|-
|[[Accounting of PHI Disclosures]]
|6061
|03/17/03
|06/06/24
|06/06/24
|-
|[[Patient/Consumer Complaints]]
|6062
|03/17/03
|04/22/24
|04/22/24
|-
|[[Vendors|Vendors]]
|6063
|03/17/03
|
|
|-
|[[Fax Transmissions]]
|6065
|03/17/03
|09/22/22
|09/22/22
|-
|[[Psychotherapy Notes]]
|6066
|03/17/03
|09/22/22
|07/24/24
|-
|[[Facility Security]]
|6067
|03/17/03
|07/14/17
|11/12/20
|-
|[[Conditions of Treatment Form]]
|6070
|03/17/03
|
|
|-
|[[Informed Consent for UNMC Media]]
|6030
|02/01/94
|10/17/03
|10/17/03
|-
|[[Transporting Protected Health Information]]
|6073
|01/30/12
|
|
|-
|[[Honest Broker]]
|6074
|08/26/15
|
|
|-
|[[Social Security Number | Use of Social Security Number]]
|6085
|09/22/15
|03/30/18
|03/30/18
|-
|[[Third Party Registry | Third Party Registry Selection]]
|6300
|06/27/16
|draft 09/22/22
|
|-
|[[Information Security Awareness and Training]]
|6301
|07/14/16
|06/06/24
|06/06/24
|-
|[[Patient Privacy Investigations and Levels of Violation]]
|6302
|11/02/20
|04/22/24
|04/22/24
|-
|[[Use and Disclosure of PHI for Training Health Care Professionals]]
|6303
|08/19/22
|06/06/24
|06/06/24
|-
|[[Disclosures of PHI as Permitted or Required by Law]]
|6304
|10/28/22
|07/24/24
|07/24/24
|-
|[[Disclosure of PHI for Law Enforcement Purposes]]
|6305
|10/28/22
|10/28/22
|07/24/24
|-
|<big>'''Business Operations Policies'''</big>
|-
|[[General Accounting]]
|3000
|10/25/02
|09/19/19
|09/19/19
|-
|[[SBIR/STTR Program Participation]]
|3002
|11/15/06
|
|
|-
|[[Supplemental Compensation Plan]]
|3039
|10/25/02
|
|
|-
|[[Facilities Management/Planning]]
|4000
|07/01/98
|10/25/23
|
|-
|[[Purchasing]]
|5000
|04/01/01
|09/24/20
|09/24/20
|-
|[[Strategic Communications]]
|6001
|10/17/03
|01/03/22
|01/03/22
|-
|[[Facility Identification]]
|6004
|10/15/99
|
|
|-
|[[Serving Alcoholic Beverages]]
|6012
|09/10/99
|
|
|-
|[[Travel and Reimbursement]] - replaced by [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/university-of-nebraska-travel-policy.pdf NU Travel Policy]
|
|
|
|
|-
|[https://www.unmc.edu/coronavirus/campus-guidance.html#travel UNMC Campus Guidance on Travel]
|
|
|
|
|-
|[[State Vehicles]] - replaced by [https://fleetmanagement.unl.edu/policies NU Fleet Management Policies]|
|
|
|
|-
|[[Reproducing Copyrighted Materials]]
|6036
|07/01/98
|
|
|-
|[[Bank Card Processing]]
|6050
|01/10/07
|DRAFT 07/20/21
|
|-
|[[Student Training Agreement]]
|6052
|07/01/98
|
|
|-
|[[Volunteer]]
|6053
|09/10/99
|10/19/21
|10/19/21
|-
|[[Cash Handling]]
|6054
|10/17/03
|12/29/12
|12/29/12
|-
|[[Fraud]]
|6055
|08/21/00
|08/17/15
|07/29/15
|-
|[[Assigning Research Lab Space]]
|6071
|01/06/06
|09/22/22
|09/22/22
|-
|[[Space Scheduling and Fundraising]]
|6072
|11/19/07
|08/24/19
|08/24/19
|-
|[[Academic Personnel Records]]
|6075
|11/07/07
|
|
|-
|[[Cell Phone]]
|6076
|09/10/08
|05/16/24
|05/16/24
|-
|[[Off-campus Graphic Design and Related Printing]]
|6077
|04/01/10
|05/16/24
|05/16/24
|-
|[https://wiki.unmc.edu/index.php/Off-campus_Photography Off-campus Photography, Videography]
|6078
|04/01/10
|01/03/22
|01/03/22
|-
|[[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]]
|6079
|05/11/10
|09/20/13
|09/20/13
|-
|[[Secondary Logos]]
|6080
| 01/06/11
|01/03/22
|01/03/22
|-
|[[Social Media]]
|6081
|12/07/11
|01/03/22
|01/03/22
|-
|[[Sensitive Equipment Tracking]]
|6082
|02/25/13
|N/A
|02/25/13
|-
|[[International Visitors]]
|6083
|05/01/13
|06/01/21
|06/01/21
|-
|[[Accounts Receivable Management]]
|6084
|09/26/13
| 03/02/23
|03/02/23
|-
|[[Internal Audit]] - replaced by [https://nebraska.edu/offices-policies/internal-audit-and-advisory-services/charter Internal Audit Charter] and the [https://www.unmc.edu/internal-audit/index.html UNMC Internal Audit and Advisory Services webpage].
|
|
|
|
|-
|[[Regulations on the Use of University Facilities and Grounds]]
|6086
|12/13/18
|08/05/25
|08/05/25
|-
|[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/bf-01-moving-relocation-policy.pdf University of Nebraska Moving Relocation Policy]
|
|
|
|
|-
|[[Tuition Remissions]]
|6088
|10/19/21
|
|
|-
|[[Collections Management]]
|6089
|11/09/21
|
|
|-
|[[Web Governance]]
|6090
|11/16/21
|
|
|-
|[[Student Fee Administration]]
|6091
|03/13/25
|03/13/25
|03/13/25
|-
|[[Establishing Campus Policies]]
|6092
|3/07/25
|3/07/25
|3/07/25
|-
|<big>'''Intellectual Property Policies'''</big>
|-
|[[Science/Technology Committee]]
|7000
|03/16/05
|03/15/10
|04/12/21
|-
|[[Division of Net Royalty and Proceeds]]
|7001
|03/16/05
|05/03/21
|05/03/21
|-
|<big>'''Faculty Policies'''</big>
|-
|[[Faculty Transfer]]
|9000
|02/06/20
|
|
|}

{|
|
'''For UNMC faculty, student and staff use only. '''
|}

Updated by [mailto:mhurlocker@unmc.edu mh]

Non-Discrimination and Harassment

2026-04-14T17:48:15Z

Mhurlocker:

Non-Discrimination and Harassment

2026-04-14T17:12:04Z

Mhurlocker: /* Other Definitions */

Non-Discrimination and Harassment

2026-04-14T17:09:39Z

Mhurlocker:

Non-Discrimination and Harassment

2026-04-14T16:55:22Z

Mhurlocker: /* Authorities and Administration */

2026-04-14T14:15:37Z

Mhurlocker:

Political Activities

2026-04-14T14:14:54Z

Mhurlocker: /* Political Activities */

Policies and Procedures

Policies and Guidelines

2026-03-05T21:10:32Z

Mhurlocker:

You’ll find it here.

Whether you’re wondering about UNMC’s policies regarding intellectual property or the security of medical research, you will find it within the listings here. From handbooks and Human Resources to policies and procedures, you’ll find all the guidelines, regulations and obligations that come with being part of the UNMC community.

With questions or requests for additional information, contact: 
[[Policies and Procedures]] - Margaret Hurlocker at 402-559-3207 or [mailto:mhurlocker@unmc.edu email] 
[[HR Employee Guidelines:Home|HR Employee Guidelines]] - Linda Cunningham at 402-559-7394 or [mailto:lcunning@unmc.edu lcunning@unmc.edu] 
[[Student Policies]] - Andrew Faltin at 402-559-4437 or [mailto:andrew.faltin@unmc.edu email] 

Consult the [http://meta.wikimedia.org/wiki/Help:Contents User's Guide] for information on using the wiki software.

HR Employee Guidelines:Home

2026-03-05T21:08:39Z

Mhurlocker:

[[Human Resources - Forms|Forms]] | [[Human Resources - Procedures|Procedures]] | [[Policies_and_Procedures|UNMC Policies]]

Welcome to the University of Nebraska Medical Center!

The University of Nebraska Medical Center (UNMC) is an internationally recognized academic health sciences center, committed to providing exceptional educational programs, pioneering research, high-quality patient care, and outreach to underserved populations. We believe these goals are achieved through the dedication and contributions of talented employees who share this vision. Our faculty and staff are our most valuable assets, playing a crucial role in the continued success of UNMC.

These Employee Guidelines have been developed to outline the policies, programs, and benefits available to our faculty and staff. We believe strong professional relationships are built when employees are aligned with the organization’s culture and values. These guidelines will help you better understand our mission, vision, and core values.

The mission of UNMC Human Resources is to attract, develop, and support a diverse and inclusive workforce, essential for preparing the best-educated health professionals and scientists, ranking among leading research institutions, and advancing our commitment to community health.

UNMC expressly reserves the right to modify, discontinue, or phase out any programs, services, policies, procedures, or regulations affecting employees.
Thank you for being a part of the UNMC community and for your ongoing contributions to our shared success.

Linda M. Cunningham 
Assistant Vice Chancellor and Executive Director, Human Resources 
University of Nebraska Medical Center

Non-Discrimination and Harassment

2026-03-04T15:30:50Z

Mhurlocker: /* Additional Information */

Non-Discrimination and Harassment

2026-03-04T15:29:17Z

Mhurlocker: /* Inquiries */

Sexual Misconduct

2026-03-04T15:07:01Z

Mhurlocker: /* Additional Information */

<table style="background:#F8FCFF; text-align:center" width="100%" cellspacing="0" cellpadding="0" border="0">
<tr>
<td style="padding:0.5em; background-color:white; line-height:0.95em; border:solid 2px #A3B1BF; border-bottom:0; font-weight:bold;" width="20">
[[Human Resources]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Safety/Security]] </td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Research Compliance]] </td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Compliance]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Privacy/Information Security]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Business Operations]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Intellectual Property]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Faculty]]</td>
</tr>
</table>
 
[[Employee Leave]] | [[Drug Free Campus]] | [[Employment]] | [[Work Schedules]] | [[Employee Separation]] | [[Compensation Administration]] | [[Dress Code]] | [[Background Check]] | [[Recurring/Additional Payment]] | [[Employee Grievance Process]] | [[Reduction-in-Force]] | [[Outside Employment]] | [[Political Activities]] | [[Employee/Dependent Scholarship]] | [[Employee Recognition and Reward]] | [[Performance Evaluation]] | [[Corrective/Disciplinary Action]] | [[Non-Discrimination and Harassment]] | [[Tobacco-Free Campus]] | [[Nepotism]] | [[Influenza]] | [[Consensual Relationships]] | [[AIDS, HIV, and Other Bloodborne Pathogens]] | [[Personnel Action Documentation]] | [[Fitness for Duty]] | [[Sexual Misconduct]] | [[Personnel Files]] | [[COVID Vaccination]] 

Policy No. '''1107''' 
Effective Date: '''12/16/14''' 
Revised Date: '''08/14/20 ''' 
Reviewed Date: '''08/14/20 ''' 

<big>'''Sexual Misconduct Policy'''</big>

===Statement of Policy ===
1. The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in the education program or activity that the University operates. The University is required by Title IX of the Education Amendments of 1972 (Title IX) and the accompanying regulations not to discriminate in such a manner. This requirement not to discriminate extends to admission and employment. Inquiries about the application of Title IX and the accompanying regulations may be referred to a University Title IX Coordinator or the Assistant Secretary for Civil Rights of the Department of Education or both. 

2. Beginning with the University of Nebraska charter in 1869, Nebraska law has provided that no person shall be deprived of the privileges of this institution because of sex. Discrimination on the basis of sex is also prohibited by federal law. All members of the University community are expected to conduct themselves in a manner that maintains an environment free from sexual misconduct. Sexual misconduct, which includes domestic violence, dating violence, sexual harassment, sexual assault, sexual exploitation, and stalking, is unacceptable behavior under University of Nebraska policy and against the law. The University of Nebraska has programs to promote awareness of and to help prevent sexual misconduct, and to assist members of the university community who are affected by such behavior. 

3. Sexual harassment, a type of sex discrimination, is specifically prohibited by this Policy as well as federal laws such as Title VII of the Civil Rights Act of 1964 (Title VII) and Title IX. 
3.a. Under Title IX, sexual harassment means conduct on the basis of sex that satisfies one or more of the following: 
3.a.i. An employee of the University conditioning the provision of an aid, benefit, or service of the University on an individual’s participation in unwelcome sexual conduct; 
3.a.ii. Unwelcome conduct determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the University’s education program or activity; or 
3.a.iii. “Sexual assault” as defined in 20 U.S.C. 1092(f)(6)(A)(v), “dating violence” as defined in 34 U.S.C. 12291(a)(10), “domestic violence” as defined in 34 U.S.C. 12291(a)(8), or “stalking” as defined in 34 U.S.C. 12291(a)(30). 
3.b. Under Title VII, which applies to employees only, sexual harassment also means unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when this conduct explicitly or implicitly affects an individual's employment unreasonably interferes with an individual's work performance, or creates an intimidating, hostile, or offensive work environment, sufficiently severe or pervasive to alter the conditions of the individual’s employment and create an abusive working environment.
===Scope of Policy===
1. This Policy applies to all members of the University of Nebraska community regardless of sexual orientation or gender identity, and to all education programs and activities under the jurisdiction of the University of Nebraska. 

2. For the purposes of complaints alleging discrimination under Title IX, education program or activity includes locations, events, or circumstances over which the University exercises substantial control over both the Respondent and the context in which the sexual harassment occurs, and also includes any building owned or controlled by a student organization that is officially recognized by a postsecondary institution. 

3. The President and Chancellors shall implement procedures to address the rights of all individuals involved in cases of alleged sexual misconduct.
===Prohibited Conduct Definitions===
For purposes of addressing complaints of sexual misconduct against or by University students and employees, the following uniform definitions shall be used by the University. 

1. “'''Dating violence'''” means violence committed by a person— 
1.a. who is or has been in a social relationship of a romantic or intimate nature with the victim; and 
1.b. where the existence of such a relationship shall be determined based on a consideration of the following factors: 
1.b.i. The length of the relationship. 
1.b.ii. The type of relationship. 
1.b.iii. The frequency of interaction between the persons involved in the relationship. 

2. “'''Domestic violence'''” includes felony or misdemeanor crimes of violence committed by a current or former spouse or intimate partner of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving grant monies, or by any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction. 

Domestic violence includes domestic assault. Under Nebraska law, a person commits domestic assault if the person (i) intentionally and knowingly causes bodily injury to their intimate partner; (ii) threatens an intimate partner with imminent bodily injury; or (iii) threatens an intimate partner in a menacing manner. 

Under Nebraska law an “intimate partner” means a spouse; a former spouse; persons who have a child in common whether or not they have been married or lived together at any time; and persons who are or were involved in a dating relationship. 

3. “'''Retaliation'''” means intimidating, threatening, coercing, or discriminating against any individual for the purpose of interfering with any right or privilege secured by this Policy or because the individual has made a report or complaint, testified, assisted, or participated or refused to participate in any manner in an investigation, proceeding, or hearing under this Policy. 

4. “'''Sexual assault'''” means an offense that meets the definition of rape, fondling, incest or statutory rape as used in the FBI's Uniform Crime Reporting system. A sex offense is any sexual act directed against another person, without the consent of the victim, including instances where the victim is incapable of giving consent.
4.a. Rape: The penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim.
4.b. Fondling: The touching of the private body parts of another person for the purpose of sexual gratification, without the consent of the victim, including instances where the victim is incapable of giving consent because of the victim’s age or because of the victim’s temporary or permanent mental incapacity.
4.c. Incest: Sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.
4.d. Statutory Rape: Sexual intercourse with a person who is under the statutory age of consent. 

5. “'''Sexual exploitation'''” includes, but is not limited to: prostituting another person; non- consensual visual or audio recording of sexual activity; non-consensual display or distribution of photos, images or information of an individual’s sexual activity or intimate body parts; non-consensual voyeurism; coercing someone against their will to engage in sexual activity, or; knowingly transmitting sexually transmitted disease (STD) without disclosing STD status. 

6. “'''Sexual harassment'''” means conduct on the basis of sex that satisfies one or more of the following: 
6.a. An employee of the University conditioning the provision of an aid, benefit, or service of the University on an individual’s participation in unwelcome sexual conduct; 
6.b. Unwelcome conduct determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the University’s education program or activity; 
6.c. Sexual assault (see definition herein); 
6.d. Dating violence (see definition herein); 
6.e. Domestic violence (see definition herein); or 
6.f. Stalking (see definition herein). 

To be considered sexual harassment for the purposes of Title IX, the conduct must meet the additional requirements of occurring in the University’s education program or activity and against a person in the United States. 

For employees, sexual harassment also means unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when this conduct explicitly or implicitly affects an individual's employment, unreasonably interferes with an individual's work performance or creates an intimidating, hostile, or offensive work environment, sufficiently severe or pervasive to alter the conditions of the individual’s employment and create an abusive working environment. 

7. “Sexual misconduct” includes dating violence, domestic violence, rape, sexual assault, sexual harassment, sexual exploitation, and stalking. 

8. “Stalking” means engaging in a course of conduct directed at a specific person that would cause a reasonable person to— 
8.a. fear for their safety or the safety of others; or 
8.b. suffer substantial emotional distress.
===Other Definitions===
1. “'''Actual knowledge'''” means notice of sexual harassment or allegations of sexual harassment to the University’s Title IX Coordinator or any official of the University who has authority to institute corrective measures on behalf of the University. ‘‘'''Notice'''’’ as used in this paragraph includes, but is not limited to, a report of sexual harassment to the Title IX Coordinator. 

2. “'''Bodily injury'''” shall mean physical pain, illness, or any impairment of physical condition. 

3. “'''Consent'''” is a freely and affirmatively communicated willingness to participate in particular sexual activity or behavior, expressed either by words or clear, unambiguous actions. 
3.a. Consent can be withdrawn at any time, as long as the withdrawal of consent is clearly communicated by words or actions. 
3.b. Consent cannot be coerced or compelled by force, threat, deception, or intimidation. 
3.c. Consent cannot be given by someone who is incapacitated or does not have the legal capacity to consent, as defined below in the definition of “incapacitated”. 
3.d. Consent cannot be assumed based on silence, the absence of “no” or “stop,” the existence of a prior or current relationship, or prior sexual activity. 

There are some persons who Nebraska law presumes are incapable of consenting to sexual contact or penetration as defined by Nebraska law by an actor by reason of their age. Under Nebraska law an actor nineteen years of age or older may not subject a person under the age of sixteen years of age to sexual penetration, or a person under fifteen years of age to sexual contact. 

4. “'''Complainant'''” means any individual who is alleged to be the victim of conduct that could constitute sexual misconduct. A Complainant may also be referred to as a “party”. 

5. “'''Crimes of Violence'''” are those offenses that involve force or threat of force, including murder and non-negligent manslaughter, rape, robbery, and aggravated assault. 

6. “'''Force or threat of force'''” means (a) the use of physical force which overcomes the person’s resistance or (b) the threat of physical force, express or implied, against the person or a third party that places the person in fear of death or in fear of serious personal injury to the person of a third party where the person reasonably believes that the actor has the present or future ability to execute the threat. 

7.“'''Formal Complaint'''” means a document filed by a Complainant or signed by the Title IX Coordinator alleging sexual misconduct, including sexual harassment under Title IX, against a Respondent and requesting that the University investigate the allegation of sexual misconduct. As used in this paragraph, the phrase “document filed by a Complainant” means a document or electronic submission (such as by electronic mail or through an online portal provided for this purpose by the University) that contains the Complainant’s physical or digital signature, or otherwise indicates that the Complainant is the person filing the Formal Complaint. Where the Title IX Coordinator signs a Formal Complaint, the Title IX Coordinator is not a Complainant or otherwise a party under this Policy and will comply with the requirements of this Policy.

8. “'''Incapacitated'''” means an individual is unable to understand the facts, nature, extent, or implications of the situation due to drugs, alcohol, a mental disability, being asleep, unconscious or in any other state where the individual is unaware that sexual contact is occurring, or based on their age (pursuant to Nebraska law). With respect to alcohol and drugs, intoxication and/or impairment is not presumptively equivalent to incapacitation. Consent does not exist when the individual initiating sexual activity knew or should have known of the other individual’s incapacitation. 

There are some persons who Nebraska law presumes are incapable of consenting to sexual contact or penetration as defined by Nebraska law by an actor by reason of their age. Under Nebraska law an actor nineteen years of age or older may not subject a person under the age of sixteen years of age to sexual penetration, or a person under fifteen years of age to sexual contact. 

9. “'''May'''” is used in the permissive sense. 

10. “'''Member of the University community'''” includes any individual who is a student, staff or faculty member, University official, or any other individual employed by, or acting on behalf of, the University. An individual’s status in a particular situation shall be determined by the Investigator or Title IX Coordinator. 

11. “'''Official with Authority'''” means an official of the University who has authority to institute corrective measures on behalf of the University. 

12. “'''Private body parts'''” means the genital area, groin, inner thighs, buttocks, or breasts. 

13. “'''Preponderance of the Evidence'''” is the standard of evidence the University uses to determine whether the Respondent violated this Policy. A finding of responsibility by a preponderance of the evidence means that it is more likely than not, based on all the reasonable evidence and reasonable inferences from the evidence, that the Respondent violated this Policy. 

14. “'''Remedies'''” are measures designed to restore or preserve equal access to the University’s education program or activity. Such remedies may include the same supportive measures that are already being provided to Complainant; however, remedies need not be non-disciplinary or non-punitive and need not avoid burdening the Respondent. 

15. “'''Respondent'''” means an individual who has been reported to be the perpetrator of conduct that could constitute sexual misconduct. A Respondent may also be referred to as a “party”. 

16. “'''Serious personal injury'''” means great bodily injury or disfigurement, extreme mental anguish or mental trauma, pregnancy, disease, or loss or impairment of a sexual or reproductive organ. 

17. “'''Shall'''” is used in the imperative sense. 

18. “'''Supportive measures'''” means non-disciplinary, non-punitive individualized services offered as appropriate, as reasonably available, and without fee or charge to the Complainant or the Respondent before or after the filing of a Formal Complaint or where no Formal Complaint has been filed. Such measures are designed to restore or preserve equal access to the University’s education program or activity without unreasonably burdening the other party, including measures designed to protect the safety of all parties or the University’s educational environment or deter sexual harassment. Supportive measures may include counseling, extensions of deadlines or other course-related adjustments, modifications of work or class schedules, campus escort services, mutual restrictions on contact between the parties, changes in work or housing locations, leaves of absence, increased security and monitoring of certain areas of the campus, and other similar measures. The University will maintain as confidential any supportive measures provided to the Complainant or Respondent, to the extent that maintaining such confidentiality would not impair the ability of the University to provide the supportive measures. 

19. “'''Title IX Coordinator'''” is a person designated by the University to coordinate the University’s effort to comply with its responsibilities under Title IX. The Title IX Coordinator oversees the University’s gender equity work to ensure compliance with Title IX, including its policies and procedures, education/prevention efforts, and training. The Title IX Coordinator reviews information about sexual misconduct to identify and address any patterns or systemic problems that arise during the review of such complaints. The Title IX Coordinator is responsible for coordinating the effective implementation of supportive measures. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment) to the Title IX Coordinator. 

20. “'''Past sexual behavior'''” means a person’s sexual behavior other than when the sexual misconduct is alleged to have occurred. 

21. “'''University'''” means University of Nebraska.
===Awareness, Education, Prevention, and Training Programs===
1. As required by federal statutes and administrative regulations, the Office of the President and each Chancellor shall publicize and conduct ongoing programs for new students and employees and other members of the University community to promote awareness of the problems caused by sexual misconduct and to help prevent and attempt to reduce the risk of the occurrence of sexual misconduct. These programs shall include instruction on safe and positive options for bystander intervention that may be carried out by individuals to prevent harm or intervene when there is a risk of sexual misconduct being inflicted on another person. Training shall be provided to all persons designated as campus security authorities and involved in responding to reports of sexual misconduct. 

2. Title IX Coordinators, investigators, decision-makers, and any person who facilitates an informal resolution will receive annual training on the issues related to dating violence, domestic violence, sexual assault, and stalking and on how to conduct an investigation and hearing process that protects the safety of victims and promotes accountability. 

3. In addition to the training described above, Title IX Coordinators, investigators, decision-makers, and any person who facilitates an informal resolution process will receive the following training: 
3.a. Title IX Coordinators, investigators, decision-makers, and any person who facilitates an informal resolution process, will receive training on 
3.a.i. The definition of sexual harassment, 
3.a.ii. The scope of the University’s education program or activity, 
3.a.iii. How to conduct an investigation and grievance process including hearings, appeals, and informal resolution processes, as applicable, 
3.a.iv. How to serve impartially, including by avoiding prejudgment of the facts at issue, conflicts of interest, and bias, and 

3.b. Decision-makers will also receive training on 
3.b.i. Any technology to be used at a live hearing and 
3.b.ii. Issues of relevance of questions and evidence, including when questions and evidence about the Complainant’s sexual predisposition or prior sexual behavior are not relevant. 

3.c. Investigators will receive training on issues of relevance to create an investigative report that fairly summarizes relevant evidence. 

4. Any materials used to train Title IX Coordinators, investigators, decision-makers, and any person who facilitates an informal resolution process, must not rely on sex stereotypes and must promote impartial investigations and adjudications of Formal Complaints of sexual harassment. 

5. The University will make these training materials publicly available on its website, or if the University does not maintain a website the University will make these materials available upon request for inspection by members of the public.
===Reporting Sexual Misconduct===
All individuals are expected to promptly report conduct that may violate the University’s Sexual Misconduct Policy to the University. Although the University does not limit the time frame for reporting sexual misconduct to promote timely and effective review, the University strongly encourages individuals to report possible sexual misconduct within one hundred and eighty (180) calendar days of the last occurrence of the concerning conduct. A report made after one hundred and eighty (180) days may make it more difficult to gather relevant and reliable information. 

In addition, all individuals are expected to report conduct that may also violate criminal law to both the Title IX Coordinator and to local law enforcement. These processes are not mutually exclusive and both may happen simultaneously or at different times. 

1. Any University student, employee, or other individual who seeks to report may contact the: 
1.a. Title IX Coordinator; 
1.a.i. Any person may report sex discrimination, including sexual misconduct (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual misconduct), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator, or by any other means that results in the Title IX Coordinator receiving the person’s verbal or written report. 
1.b. University Police or Public Safety for assisting in filing a criminal complaint and preserving physical evidence; and/or 
1.c. Local law enforcement to file a criminal complaint. 

2. Additionally, reports may be made to the Department of Education's Office for Civil Rights regarding an alleged violation of Title IX by visiting www2.ed.gov/about/offices/list/ocr/complaintintro.html or calling 1-800-421-3481.
===Confidentiality===
The University shall keep confidential the identity of any individual who has made a report or complaint of sex discrimination, including any individual who has made a report or filed a Formal Complaint of sexual misconduct, any Complainant, any Respondent, and any witness, except as may be permitted by the Family Educational Rights and Privacy Act (FERPA) or as required by law, or to carry out the purposes of Title IX, including conducting any investigation, hearing, or judicial proceeding arising thereunder. The University may be required to share information with other individuals in accordance with FERPA, Title IX, or other applicable law, including lawfully issued subpoenas in criminal, administrative, and civil matters.
===Resources===
1. The President and Chancellor shall disseminate information about University programs and resources available to assist persons who have been subjected to sexual misconduct and about agencies outside the University located throughout the state that provide related services. 

2. In addition to identifying resources available to provide counseling, advocacy, and medical treatment, University sexual misconduct programs must provide instruction on the importance of preserving evidence as proof of sexual misconduct, and on the availability of protection orders and other remedies that may be afforded to persons who have been subjected to sexual misconduct. 

3. A person who has or had been involved in a dating relationship, or who has or had a marital, shared residential, or familial relationship with the actor may obtain either a harassment or domestic protection order. Persons who have not been involved in a dating relationship may qualify for a harassment protection order. Violation of harassment or domestic protection orders issued by courts of this or another state or tribal courts can result in a violator’s arrest and subject the violator to criminal penalties. 

4. The Protection from Domestic Abuse Act makes the Nebraska Department of Health and Human Services (DHHS) responsible to provide victims of domestic abuse emergency services, support programs, limited medical help and legal assistance in obtaining a protection order.
===Supportive Measures===
The University will offer supportive measures to Complainants whether or not a Formal Complaint is filed. Supportive measures are available for both the Complainant and Respondent.
===Administrative Leave and Emergency Removal===
The University may remove a Respondent from the University’s education program or activity on an emergency basis. The University may place a non-student employee Respondent on Administrative Leave or the equivalent during the pendency of the procedures. A Respondent will be presumed not responsible for the alleged conduct until a determination regarding responsibility is made at the conclusion of the grievance process. This provision may not be construed to modify any rights under the Individuals with Disabilities Education Act, Section 504 of the Rehabilitation Act of 1973, or the Americans with Disabilities Act.
===University Disciplinary Procedures===
1. Investigations of allegations against students and employees will be addressed using the procedures implemented by the President and Chancellors. 

2. The University will follow procedures before imposing any disciplinary sanctions or other actions that are not supportive measures against Respondent for sexual harassment in violation of Title IX. Nothing in this Policy prevents the University from removing a Respondent from the University’s education program or activity on an emergency basis. Nothing in this Policy prevents the University from placing a non-student employee Respondent on Administrative Leave or the equivalent. 

3. University internal investigations and any disciplinary or remedial actions are independent of any civil, criminal or external administrative investigation. The University may pursue an investigation, take appropriate remedial action and/or impose disciplinary sanctions against a member of the university community at the same time the individual is facing criminal charges for the same incident, even if the criminal prosecution is pending, has been dismissed, or the charges have been reduced.
===Grievance Process for Formal Complaints===
1. A Complainant may file, or a Title IX Coordinator may sign, a Formal Complaint against a Respondent requesting that the University investigate an allegation of sexual misconduct. Filing a Formal Complaint is the first step of a grievance process that determines whether the Respondent is responsible for violating the Policy. Unless a Formal Complaint is dismissed or resolved during one of the steps of the grievance process, the grievance process will include a preliminary review of the Formal Complaint, an investigation, a hearing, and the opportunity to challenge certain decisions through an appeal. Additionally, an informal resolution process may be available at any time prior to reaching a University determination regarding responsibility. If applicable, the University may initiate informal resolution or either party may request informal resolution. 

2. If the Respondent is no longer a student, employee, or participant in any University-related program or activity at the time of the report, or if the conduct does not fall within the scope of the Policy, the Formal Complaint may be dismissed. The University will, however, help a Complainant identify reporting options outside the University and provide supportive measures. 

3. A Respondent is presumed not responsible for the alleged conduct unless a determination regarding responsibility by a preponderance of the evidence is made at the conclusion of the grievance process by the decision-maker(s). 

4. Where a determination of responsibility for sexual misconduct has been made against the Respondent, the University must provide or give the Complainant remedies. 

5. If a Respondent is found responsible for a violation, sanctions may be imposed. Institutional sanctions that may be imposed against students for sexual misconduct range from warning to expulsion. Institutional sanctions against employees range from warning to termination. Institutional sanctions against third parties range from loss of privileges to trespass exclusion orders.
===Retaliation===
No member of the University community may intimidate, threaten, coerce, or discriminate against any individual for the purpose of interfering with any right or privilege secured by this Policy or because the individual has made a report or complaint, testified, assisted, or participated or refused to participate in any manner in an investigation, proceeding, or hearing under this Policy. Intimidation, threats, coercion, or discrimination, including charges against an individual for Student Code of Conduct violations that do not involve sex discrimination or sexual misconduct, but arise out of the same facts or circumstances as a report or complaint of sex discrimination, or a report or Formal Complaint of sexual misconduct, for the purpose of interfering with any right or privilege secured by this Policy, constitutes retaliation.
===Recordkeeping===
1. The University will maintain for a period of seven years records of – 
1.a. Each sexual misconduct investigation including any determination regarding responsibility and any audio or audiovisual recording or transcript required by the Policy, any disciplinary sanctions imposed on the Respondent, and any remedies provided to the Complainant designed to restore or preserve equal access to the University’s education program or activity; 
1.b. Any appeal and the result therefrom; 
1.c. Any informal resolution and the result therefrom; and 
1.d. All materials used to train Title IX Coordinators, investigators, decision-makers, and any person who facilitates an informal resolution process. The University will make these training materials publicly available on its website. 

2. For each response to sexual misconduct when the University has actual knowledge, as defined by federal law, the University will create, and maintain for a period of seven years, records of any actions, including any supportive measures, taken in response to a report or Formal Complaint of sexual misconduct. In each instance, the University will document the basis for its conclusion that its response was not deliberately indifferent, and document that it has taken measures designed to restore or preserve equal access to the University’s education program or activity. 

3. If the University does not provide a Complainant with supportive measures, then the University will document the reasons why such a response was not clearly unreasonable in light of the known circumstances. The documentation of certain bases or measures does not limit the University in the future from providing additional explanations or detailing additional measures taken.
===Amendments===
1. The Board of Regents may amend this Policy at any time, in whole or in part. There may be times when unexpected issues arise that require prompt action or that involve errors or omissions in the Policy. Examples include a change in federal, state, or local law, the adoption of a new Campus or University policy, the repeal of an existing Campus or University policy, the discovery of a drafting error, or the failure to anticipate a particular situation or type of conduct. 

2. If an unexpected issue arises, the Policy may be amended pursuant to the following procedure: 
2.a. First, the Provost of the University of Nebraska must approve the amendment. 
2.b. Second, the General Counsel of the University of Nebraska must approve the amendment. 
2.c. Third, the amendment must be reported to the Board of Regents at the next regularly scheduled meeting of the Board. 

3. The Provost and the General Counsel may approve an amendment only if each of them separately determines that: 
3.a. the content of the amendment is appropriate and reasonably necessary and 
3.b. the subject matter of the amendment either requires prompt action or involves minor changes that correct errors or omissions in a manner consistent with the purpose and scope of the Policy. An amendment takes effect when both the Provost and the General Counsel have approved the amendment. The Board has the authority to rescind any such amendment when the amendment is reported to the Board. 
===Periodic Review===
This Sexual Misconduct Policy will be reviewed at least every two (2) years. The Provost will initiate this review.

== Additional Information ==

* Contact Jamie Wangler, MEd, UNMC Interim Title IX Coordinator at 402-552-2214 or [mailto:jwangler@unmc.edu jwangler@unmc.edu] for additional information or questions
*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/sexual-misconduct-minimum-training-standards.pdf Sexual Misconduct Training Standards - Executive Memo No. 44]
*[https://www.unmc.edu/titleix/_documents/Student-Sexual-Misconduct-Procedures.pdf UNMC Student Sexual Misconduct Procedures]
*[https://www.unmc.edu/titleix/_documents/Employee-Sexual-Misconduct-Procedures.pdf UNMC Employee Sexual Misconduct Procedures]
*[https://www.unmc.edu/titleix/_documents/consensual-relationships-policy.pdf Consensual Relationships Policy]
*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf?la=en University of Nebraska Regents Policy 2.1.8]
*[https://www.unmc.edu/academicaffairs/_documents/compliance/Statement_of_Understanding.pdf Statement of Understanding]
*United States Department of Education Office for Civil Rights, 1-800-421-3481
*Reference: BRUN, Minutes, 72, p. 36 (May 30, 2014); and BRUN, Minutes, 76, p.28 (August 14, 2020).

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