University of Nebraska Medical Center - User contributions [en]

Policies and Procedures

2026-09-03T19:26:19Z

Mhurlocker:

<table style="background:#F8FCFF; text-align:center" width="90%" cellspacing="0" cellpadding="0" border="0">
<tr>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:100%; line-height:0.95em; border:2px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Human Resources]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Safety/Security]] </td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Research Compliance]] </td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Compliance]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Privacy/Information Security]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Business Operations]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Intellectual Property]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
width="20">[[Faculty]]</td></tr>
</table> 
==Policy Manual Index==
For assistance with UNMC Policies, please contact [mailto:mhurlocker@unmc.edu Margaret Hurlocker], Policy Coordinator, at 402-559-3207.

{| class="wikitable"
!'''Policy Name'''
!'''Policy No.'''
!'''Effective Date'''
!'''Revised Date'''
!'''Reviewed Date'''
|-
| <big>'''Human Resources Policies'''</big>
|-
|[[Employee Leave]]
|1001
|09/09/05
|03/15/26
|03/15/26
|-
|[[Drug Free Campus]]
|1003
|10/17/03
|03/15/26
|03/15/26
|-
|[[Employment]]
|1004
|11/21/07
|02/16/21
|02/16/21
|-
|[[Work Schedules]]
|1005
|10/17/03
|04/12/19
|04/12/19
|-
|[[Employee Separation]]
|1006
|11/01/07
|10/13/16
|10/10/16
|-
|[[Compensation Administration]]
|1007
|10/31/08
|11/13/15
|11/10/15
|-
|[[Dress|Dress Code]]
|1008
|12/20/05
|03/15/26
|03/15/26
|-
|[[Background Check]]
|1010
|08/01/08
|10/11/21
|10/11/21
|-
|[[Recurring/Additional Payment]]
|1017
|06/25/09
|06/22/23
|06/22/23
|-
|[[Employee Grievance Process]]
|1020
|11/22/06
|03/15/26
|03/15/26
|-
|[[Reduction in Force]]
|1028
|10/25/02
|08/07/17
|07/27/17
|-
|[[Outside Employment]]
|1049
|11/01/06
|07/26/21
|07/09/24
|-
|[[Political Activities]]
|1060
|10/17/03
|03/15/26
|03/15/26
|-
|[[Employee/Dependent Scholarship]]
|1072
|10/25/02
|11/03/15
|12/10/13
|-
|[[Employee Recognition and Reward]]
|1093
|10/25/02
|03/15/26
|03/15/26
|-
|[[Performance Evaluation]]
|1097
|11/22/06
|11/03/15
|05/24/13
|-
|[[Corrective/Disciplinary Action]]
|1098
|03/18/08
|03/15/26
|03/15/26
|-
|[[Non-Discrimination and Harassment]]
|1099
|09/22/09
|03/15/26
|03/15/26
|-
|[[Tobacco-Free Campus]]
|1100
|08/24/09
|11/03/15
|12/10/13
|-
|[[Nepotism]]
|1101
|09/22/09
|03/30/16
|03/30/16
|-
|[[Influenza]]
|1102
|08/25/09
|09/18/17
|09/18/17
|-
|UNMC [[Consensual Relationships]] replaced by [https://www.unmc.edu/titleix/_documents/consensual-relationships-policy.pdf NU Consensual Relationships Policy]
|
|
|
|-
|[[AIDS, HIV, and Other Bloodborne Pathogens]]
|1104
|10/17/03
|11/03/15
|12/10/13
|-
|[[Personnel Action Documentation]]
|1105
|10/04/10
|11/03/15
|12/01/22
|-
|[[Fitness for Duty]]
|1106
|01/05/12
|03/15/26
|03/15/26
|-
|[[Sexual Misconduct]]
|1107
|12/16/14
|08/14/20
|08/14/20
|-
|[[Personnel Files]]
|1108
|03/27/17
|
|12/01/22

|-
|[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/hr-03-alternative-worksite-policy.pdf HR-03, Alternative Worksite Policy] for all NU campuses
|
|
|
|
|-
|[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-chosen-name-and-gender-identity.pdf Policy on Chosen Name and Gender Identity] for all NU campuses, Executive Memorandum No. 40
|
|
|
|
|-
|[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/hr-05-recruitment-and-selection-policy.pdf HR-05, Recruitment and Selection Policy] for all NU campuses
|
|
|
|
|-
|[https://wiki.unmc.edu/index.php/COVID_Vaccination Mandatory COVID-19 Vaccination] deleted effective 07/31/23
|1109
|10/13/21
|
|
|-
|[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/voluntary-fte-reduction-program.pdf Office/Service and Managerial/Professional Voluntary FTE Reduction Program] for all NU campuses 
:[https://www.unmc.edu/human-resources/_documents/nu-values/voluntary-fte-reduction-request-form.pdf Voluntary FTE Reduction Request Form]
|
|10/03/25
|09/01/20
|10/03/25
|-
|<big>'''Safety and Security Policies'''</big>
|-
|[[Safety Policy|Safety]]
|2000
|07/23/99
|04/20/20
|04/20/20
|-
|[[Deadly Weapon]]
|2001
|07/20/90
|12/09/20
|12/09/20
|-
|[[Latex Sensitivity]]
|2003
|05/15/01
|12/05/12
|12/03/12
|-
|[[Bloodborne Pathogens Exposure]]
|2004
|03/17/03
|02/18/14
|07/20/21
|-
|[[Waste Handling]]
|2005
|08/25/06
|01/16/25
|01/16/25
|-
|[[Portable Space Heaters]]
|2006
|08/24/09
|12/02/21
|12/02/21
|-
|[[Children in the Workplace]]
|2007
|10/06/09
|01/04/13
|01/04/13
|-
|[[Pets in the Workplace]]
|2008
|10/06/09
|08/04/15
|08/04/15
|-
|[[Tuberculosis Exposure]]
|2009
|05/11/10
|12/02/21
|12/02/21
|-
|[[Food, Drinks and Cosmetic Use in Laboratory Areas]]
|2010
|11/10/10
|12/02/21
|12/02/21
|-
|[[Medical Surveillance]]
|2011
|02/15/11
|12/02/21
|12/02/21
|-
|[[Enterprise Threat Assessment Response Team]]
|2012
|12/16/11
|09/09/13
|09/09/13
|-
|[[Management of Violent or Aggressive Patients/Visitors]]
|2013
|11/13/12
|N/A
||11/08/12
|-
|[[Youth Safety]]
|2014
|01/03/13
|N/A
|01/03/13
|-
|[[Tours]]
|2015
|12/19/14
|
|
|-
|[https://wiki.unmc.edu/index.php/Small_Appliance Small Appliance and Cooking Devices]
|2016
|12/16/14
|12/02/21
|12/02/21
|-
|[[Unmanned Aircraft]]
|2017
|10/02/17
|
|
|-
|[[Electric Scooter]]
|2018
|05/07/19
|
|
|-
|[[Face Covering]]
|2019
|08/17/20
|10/4/23
|10/04/23
|-
||<big>'''Research Compliance Policies'''</big>
|-
|[[Sponsored Programs]]
|3001
|07/01/98
|08/11/22
|08/11/22
|-
|[[Sponsored Programs Costing]]
|6100
|06/27/02
|11/21/17
|08/11/22
|-
|[[Institutional Base Salary]]
|6102
|02/20/06
|03/09/23
|03/09/23
|-
|[[Sponsored Project Cost Share]]
|6104
|06/27/02
|08/11/22
|08/11/22
|-
|[[Effort Certification]]
|6105
|06/01/06
|08/11/22
|08/11/22
|-
|[[Cost Transfer]]
|6106
|10/27/02
|04/28/23
|04/28/23
|-
|[[Service Center]]
|6107
|06/27/02
|09/17/24
|09/17/24
|-
|[[Subrecipient Policy]]
|6108
|11/24/08
|08/11/22
|08/11/22
|-
|[[On-Campus and Off-Campus Indirect Cost Rates on Federally Sponsored Projects]]
|6110
|02/06/20
|
|08/11/22
|-
||<big>'''Compliance Policies'''</big>
|-
|[[Compliance Program]]
|8000
|11/01/06
|07/09/24
|07/09/24
|-
|[[Compliance Hotline]]
|8001
|08/10/06
|07/10/23
|07/09/24
|-
|[[Inspections/Investigations by Third Parties]]
|6109
|10/16/04
|01/20/23
|07/09/24
|-
|[[Research Integrity]]
|8003
|02/11/05
|10/06/25
|10/06/25
|-
|[[Export Control]]
|8005
|12/18/12
|07/21/23
|07/09/24
|-
|[[Code of Conduct]]
|8006
|03/13/09
|07/09/24
|07/09/24
|-
|[[Use of Human Anatomical Material]]
|8007
|08/10/05
|10/16/24
|10/16/24
|-
|[[Clinical Research and Clinical Trial Professional and Technical Fee Billing]]
|8008
|08/23/18
|07/09/24
|07/09/24
|-
|[[Contracts]]
|8009
|11/01/06
|07/09/24
|07/09/24
|-
|[[Conflict of Interest]]
|8010
|09/04/07
|06/27/23
|07/09/24
|-
|[[Red Flag Identity Theft Prevention Program]]
|8011
|01/13/10
|07/09/24
|07/09/24
|-
|[[Principles of Financial Stewardship]]
|8012
|08/01/10
|07/21/23
|07/09/24
|-
|[[Human Tissue Use and Transfer]]
|8013
|03/15/12
|07/21/23
|07/09/24
|-
|[[Disclosing Foreign Support and International Activities]]
|8014
|06/26/15
|07/09/24
|07/09/24
|-
|[[Health Care Vendor Interactions]]
|8015
|08/31/15
|09/01/20
|07/09/24
|-
|[[Credit Hour Definition]]
|8017
|11/28/16
|08/08/17
|07/23/24
|-
|[[Whistleblower]]
|8018
|04/11/19
|04/11/19
|07/09/24
|-
|[[Electronic Digital Signatures and Records]]
|8019
|08/14/23
|09/13/23
|07/09/24
|-
|[[UNMC AI Use Guidelines]]
|8020
|03/07/25
|08/19/26
|08/19/26
|-
|<big>'''Privacy and Information Security Policies'''</big>
|-
|[[Identification Card]]
|6008
|03/17/03
|11/29/16
|11/12/20
|-
|[[Secure Area Card Access]]
|6009
|03/17/03
|11/29/16
|11/12/20
|-
|[https://wiki.unmc.edu/index.php/Privacy/Confidentiality Privacy, Confidentiality and Security of Patient and Proprietary Information]
|6045
|11/21/03
|08/01/23
|08/01/23
|-
|[[Computer Use/Electronic Information]]
|6051
|04/25/07
|04/24/25
|04/24/25
|-
|[[Retention and Destruction/Disposal of Private and Confidential Information]]
|6056
|03/17/03
|draft 10/28/22
|
|-
|[[Use and Disclosure of Protected Health Information]]
|6057
|03/17/03
|03/28/24
|04/22/24
|-
|[[Notice of Privacy Practices]]
|6058
|03/17/03
|10/28/22
|04/22/24
|-
|[[Access to Designated Record Set]]
|6059
|03/17/03
|06/06/24
|06/06/24
|-
|[[Accounting of PHI Disclosures]]
|6061
|03/17/03
|06/06/24
|06/06/24
|-
|[[Patient/Consumer Complaints]]
|6062
|03/17/03
|04/22/24
|04/22/24
|-
|[[Vendors|Vendors]]
|6063
|03/17/03
|
|
|-
|[[Fax Transmissions]]
|6065
|03/17/03
|09/22/22
|09/22/22
|-
|[[Psychotherapy Notes]]
|6066
|03/17/03
|09/22/22
|07/24/24
|-
|[[Facility Security]]
|6067
|03/17/03
|07/14/17
|11/12/20
|-
|[[Conditions of Treatment Form]]
|6070
|03/17/03
|
|
|-
|[[Informed Consent for UNMC Media]]
|6030
|02/01/94
|10/17/03
|10/17/03
|-
|[[Transporting Protected Health Information]]
|6073
|01/30/12
|
|
|-
|[[Honest Broker]]
|6074
|08/26/15
|
|
|-
|[[Social Security Number | Use of Social Security Number]]
|6085
|09/22/15
|03/30/18
|03/30/18
|-
|[[Third Party Registry | Third Party Registry Selection]]
|6300
|06/27/16
|draft 09/22/22
|
|-
|[[Information Security Awareness and Training]]
|6301
|07/14/16
|06/06/24
|06/06/24
|-
|[[Patient Privacy Investigations and Levels of Violation]]
|6302
|11/02/20
|04/22/24
|04/22/24
|-
|[[Use and Disclosure of PHI for Training Health Care Professionals]]
|6303
|08/19/22
|06/06/24
|06/06/24
|-
|[[Disclosures of PHI as Permitted or Required by Law]]
|6304
|10/28/22
|07/24/24
|07/24/24
|-
|[[Disclosure of PHI for Law Enforcement Purposes]]
|6305
|10/28/22
|10/28/22
|07/24/24
|-
|<big>'''Business Operations Policies'''</big>
|-
|[[General Accounting]]
|3000
|10/25/02
|09/19/19
|09/19/19
|-
|[[SBIR/STTR Program Participation]]
|3002
|11/15/06
|
|
|-
|[[Supplemental Compensation Plan]]
|3039
|10/25/02
|
|
|-
|[[Facilities Management/Planning]]
|4000
|07/01/98
|10/25/23
|
|-
|[[Purchasing]]
|5000
|04/01/01
|09/24/20
|09/24/20
|-
|[[Strategic Communications]]
|6001
|10/17/03
|01/03/22
|01/03/22
|-
|[[Facility Identification]]
|6004
|10/15/99
|
|
|-
|[[Serving Alcoholic Beverages]]
|6012
|09/10/99
|
|
|-
|[[Travel and Reimbursement]] - replaced by [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/university-of-nebraska-travel-policy.pdf NU Travel Policy]
|
|
|
|
|-
|[https://www.unmc.edu/coronavirus/campus-guidance.html#travel UNMC Campus Guidance on Travel]
|
|
|
|
|-
|[[State Vehicles]] - replaced by [https://fleetmanagement.unl.edu/policies NU Fleet Management Policies]|
|
|
|
|-
|[[Reproducing Copyrighted Materials]]
|6036
|07/01/98
|
|
|-
|[[Bank Card Processing]]
|6050
|01/10/07
|DRAFT 07/20/21
|
|-
|[[Student Training Agreement]]
|6052
|07/01/98
|
|
|-
|[[Volunteer]]
|6053
|09/10/99
|10/19/21
|10/19/21
|-
|[[Cash Handling]]
|6054
|10/17/03
|12/29/12
|12/29/12
|-
|[[Fraud]]
|6055
|08/21/00
|08/17/15
|07/29/15
|-
|[[Assigning Research Lab Space]]
|6071
|01/06/06
|09/22/22
|09/22/22
|-
|[[Space Scheduling and Fundraising]]
|6072
|11/19/07
|08/24/19
|08/24/19
|-
|[[Academic Personnel Records]]
|6075
|11/07/07
|
|
|-
|[[Cell Phone|Cellular Device]]
|6076
|09/10/08
|05/16/24
|05/16/24
|-
|[[Off-campus Graphic Design and Related Printing]]
|6077
|04/01/10
|05/16/24
|05/16/24
|-
|[https://wiki.unmc.edu/index.php/Off-campus_Photography Off-campus Photography, Videography]
|6078
|04/01/10
|01/03/22
|01/03/22
|-
|[[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]]
|6079
|05/11/10
|09/20/13
|09/20/13
|-
|[[Secondary Logos]]
|6080
| 01/06/11
|01/03/22
|01/03/22
|-
|[[Social Media]]
|6081
|12/07/11
|01/03/22
|01/03/22
|-
|[[Sensitive Equipment Tracking]]
|6082
|02/25/13
|N/A
|02/25/13
|-
|[[International Visitors]]
|6083
|05/01/13
|06/01/21
|06/01/21
|-
|[[Accounts Receivable Management]]
|6084
|09/26/13
| 03/02/23
|03/02/23
|-
|[[Internal Audit]] - replaced by [https://nebraska.edu/offices-policies/internal-audit-and-advisory-services/charter Internal Audit Charter] and the [https://www.unmc.edu/internal-audit/index.html UNMC Internal Audit and Advisory Services webpage].
|
|
|
|
|-
|[[Regulations on the Use of University Facilities and Grounds]]
|6086
|12/13/18
|08/05/25
|08/05/25
|-
|[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/bf-01-moving-relocation-policy.pdf University of Nebraska Moving Relocation Policy]
|
|
|
|
|-
|[[Tuition Remissions]]
|6088
|10/19/21
|
|
|-
|[[Collections Management]]
|6089
|11/09/21
|
|
|-
|[[Web Governance]]
|6090
|11/16/21
|
|
|-
|[[Student Fee Administration]]
|6091
|03/13/25
|03/13/25
|03/13/25
|-
|[[Establishing Campus Policies]]
|6092
|3/07/25
|3/07/25
|3/07/25
|-
|<big>'''Intellectual Property Policies'''</big>
|-
|[[Science/Technology Committee]]
|7000
|03/16/05
|03/15/10
|04/12/21
|-
|[[Division of Net Royalty and Proceeds]]
|7001
|03/16/05
|05/03/21
|05/03/21
|-
|<big>'''Faculty Policies'''</big>
|-
|[[Faculty Transfer]]
|9000
|02/06/20
|
|
|}

{|
|
'''For UNMC faculty, student and staff use only. '''
|}

Updated by [mailto:mhurlocker@unmc.edu mh]

UNMC AI Use Guidelines

2026-09-03T19:23:59Z

Mhurlocker: /* Guidelines */

{{DISPLAYTITLE:UNMC AI Use Guidelines}}
{| class="wikitable"
|[[Human Resources]]
|
|[[Safety/Security]]
|
|[[Research Compliance]]
|
|[[Compliance]]
|
|[[Privacy/Information Security]]
|
|[[Business Operations]]
|
|[[Intellectual Property]]
|
|[[Faculty]]
|}
[[Compliance Program]] | [[Compliance Hotline]] | [[Inspections/Investigations by Third Parties]] | [[Research Integrity]] | [[Export Control]] | [[Code of Conduct]] | [[Use of Human Anatomical Material]] | [[Clinical Research and Clinical Trial Professional and Technical Fee Billing]] | [[Contracts]] | [[Conflict of Interest]] | [[Red Flag Identity Theft Prevention Program]] | [[Principles of Financial Stewardship]] | [[Human Tissue Use and Transfer]] | [[Disclosing Foreign Support and International Activities]] | [[Health Care Vendor Interactions]] | [[Credit Hour Definition]] | [[Whistleblower]] | Electronic Digital Signatures and Records | [[Utilizing Generative AI|UNMC AI Use Guidelines]]

Policy No.: '''8020'''

Effective Date: 03/07/2025

Revised Date: 08/19/2026

Reviewed Date: 08/19/2026

'''<big>UNMC AI Use Guidelines</big>'''

== Basis for Policy ==
Ethical and responsible use of artificial intelligence (AI) must be paramount in all university activities that seek to develop or enhance AI systems or implement the use of AI technologies. UNMC is committed to engaging with AI in support of its academic, research, patient care, and community engagement missions. These guidelines seek to balance the new possibilities offered by generative AI and other AI-enabled tools with awareness of their limitations and the need for rigorous attention to accuracy, intellectual property, security, privacy, and ethical issues. The appropriate use of AI and AI-enabled tools requires a collaborative approach among UNMC administrators, faculty, staff, students, information security partners, and NU campus partners.

== Scope ==
This document describes guidelines AI use at UNMC in support of the institution’s academic, research, and patient care missions. All students, faculty, and staff who develop or use AI, including generative AI will follow these guidelines, which are enforced through the [https://wiki.unmc.edu/index.php/Code_of_Conduct UNMC Code of Conduct], [https://catalog.unmc.edu/general-information/student-policies-procedures/code-of-conduct/ Student Code of Conduct], and [https://wiki.unmc.edu/index.php/Research_Integrity Research Integrity Policy]. These guidelines are largely focused on the use of generative AI tools. Generative AI is a subset of artificial intelligence that uses generative models to produce text, images, videos, or other forms of data.

== Guidelines ==
1. Per [https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnebraska.edu%2Fpolicies%2F%23docaccess-1816dab165ab8f2e6da479f76c46931dd66ac1f81d132602a1c2cbaaa9695875&data=05%7C02%7Cmhurlocker%40unmc.edu%7Ce6ca5382c75248f5ad7008defed8db37%7C84a28940b46441c3ba3bb4fa6665bc05%7C0%7C0%7C639228404518790294%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=uJKuZ1hrVpSe58%2B2ANGKzrzEfSaJ2mcsQ2PfA6l9BR8%3D&reserved=0 Executive Memorandum No. 42, Policy on Risk Classification and Minimum Security Standards], only public or Low Risk Data may be used with AI tools—unless a legal enterprise agreement and confidentiality agreement have been established with the third party ''and'' the required assessment process has been completed, or the tool is listed on the UNMC Approved Technology List.

2. Be mindful of including sensitive information in AI tools. External generative AI tools incorporate every user interaction into their model, including the prompts, data, and reactions you supply. Any information entered into external generative AI tools is considered public and may be stored and used by anyone else. UNMC employees and students are expected to:

* Not enter confidential, proprietary, or patient-related information that is subject to federal or state regulations or otherwise considered sensitive or restricted. Follow the UNMC policy on [https://wiki.unmc.edu/index.php/Privacy/Confidentiality Privacy, Confidentiality and Security of Patient and Proprietary Information Policy] and applicable privacy laws.
* Comply with the governance requirements, workforce responsibilities, and principles for the design, development, deployment, and use of AI systems established in the Artificial Intelligence (AI) Protections Policy, applicable to UNMC as an Affiliated Covered Entity.
* Follow the University of Nebraska’s [https://docs.nebraska.edu/unop/docs/Board of Regents/Policies/executive-memorandum/policy-for-responsible-use-of-university-computers-and-information-systems.pdf Policy for Responsible Use of University Computers and Information Systems], [https://nebraska.edu/policies/#docaccess-96b9f70eb1d19751ba4515a3e2fe8c5507b2504b8b72eb16682eec557b8149ee Policy on Research Data and Security,] and [https://nebraska.edu/policies/#docaccess-1816dab165ab8f2e6da479f76c46931dd66ac1f81d132602a1c2cbaaa9695875 Policy on Risk Classification and Minimum Security Standards].

3. All UNMC users are accountable for their academic or professional work, regardless of the tools used to produce it. When using generative AI tools, users should always verify the information produced for errors and biases and exercise caution to avoid copyright infringement.

* Generative AI tools may fabricate facts, create fake citations, or disregard or discredit true statements. Users must verify the accuracy of information used from generative AI tools. Since AI-generated material may be included in other materials, users should be prepared to invest extra effort in validating information.
* Review all generative AI output carefully to guard against introducing unintended bias into work. Generative AI tools can amplify biases present in data used to train large language models. Results can include bias, and users’ interaction with results can reinforce these biases. Be mindful that bias can shape output.
* Research personnel are accountable for any plagiarized, falsified, or fabricated material that was generated by AI, regardless of funding. The [[Research Integrity|UNMC Research Integrity Policy]] and federal funding agencies specify the definitions and processes involved if material has been plagiarized, falsified, or fabricated. Federal funding agencies specify the definitions and processes involved if material has been plagiarized, falsified, or fabricated.

4. Employees and students must maintain current awareness of ethical and responsible use of AI in research and creative activities by regularly reviewing university policies and relevant guidelines from funding agencies.

5. Before entering into agreements with vendors, subcontractors, or collaborators, it is important to inquire about any potential use of AI. Any new solution involving AI—or any addition of AI to an existing solution—must go through the risk assessment process, as outlined in [https://info.unmc.edu/resources/info-security/information-management/im-risk-assess.html UNMC/Nebraska Medicine IM #63: Risk Assessment Policy]. To ensure responsible and ethical use of AI in line with these guidelines, additional terms and conditions may be required in current or future agreements.

6. Federal funding agencies prohibit the use of AI tools during the peer-review process. The National Institutes of Health (NIH), in its discussion of AI peer review, explains that using AI in the peer review process is a breach of confidentiality because peer review is a confidential process and these tools “have no guarantee of where data are being sent, saved, viewed or used in the future.” The National Science Foundation (NSF) shares guidelines for declaring the use of AI in proposals and explicitly prohibits the use of AI in the NSF merit review process.

== Use for Education ==

=== For Students ===
In the UNMC curricula, students have opportunities to effectively leverage AI systems while developing a solid grounding in fundamental healthcare knowledge, critical thinking abilities, and strong ethics. AI literacy includes understanding AI's strengths, limitations, underlying principles, and responsible development and usage.

* Familiarize yourself with your instructors’ expectations regarding the use of AI tools in each course. If it is unclear whether AI tools are allowed in a particular course or for an assignment, review your course syllabus, Canvas course information, or ask your instructors directly. Faculty and instructor expectations will vary from course to course.
* If you are permitted to use generative AI tools, you may be required to disclose your use and cite the tools you used. Cite AI-generated content word-for-word and describe use and paraphrasing generated by the tool.
* Entering queries or text into generative AI tools that have not been approved for use at UNMC will expose information publicly online. Treat what you enter in non-approved generative AI tools as if you were posting on a public forum.
* Maintain academic integrity. Misuse of generative AI will be subject to the same policies and procedures as other academic misconduct.
* Contact the Division of Student Success for guidance if you have questions about generative AI and the academic misconduct process.

=== For Faculty and Instructors ===
UNMC encourages a flexible framework in which faculty and instructors can choose to prohibit, to allow with attribution, or to encourage use of generative AI tools. Faculty and instructors should describe the policy for the course clearly, and where relevant, the use that is permitted for each assignment.

Faculty and instructors can use Generative AI to create course instruction materials. They are not required to disclose its use, but it is recommended to model good practice by doing so.

=== For Everyone ===
If you are uncertain about the approval status of a particular AI tool or require guidance on its appropriate use, please refer to the [https://nebraskamed.service-now.com/kb_view.do?sysparm_article=KB0012191 UNMC Approved Technology List]. If still uncertain, please reach out to Information Technology Services (ITS) with any questions.

== Use for Research ==
UNMC’s research will explore new generative AI applications to solve healthcare challenges like personalized medicine, drug discovery, epidemic prevention, and chronic disease management. UNMC is committed to developing AI responsibly, ensuring rigorous validation, transparency, privacy protection and alignment with our humanistic values.

The widespread availability of generative AI tools offers new opportunities for creativity and efficiency and, as with any new tool, depends on humans for responsible and ethical deployment in research and society.

When considering using generative AI in a research context, it is essential to investigate how much and what type is permitted. Funding agencies and journal publishers may have particular guidance. At a minimum, when you use generative AI output in scholarly works, disclose and describe how you used it and identify the sections of the work that include generative AI output.

Patient data may not be used within AI tools. Only public or Low Risk Data may be used with AI tools—unless a legal enterprise agreement and confidentiality agreement have been established with the third party ''and'' the required assessment process has been completed, or the tool is listed on the UNMC Approved Technology List.

== Use for Administration and Other Purposes ==
UNMC embraces an interdisciplinary, collaborative paradigm that brings clinicians, computer scientists, ethicists, and stakeholders together to maximize the use of generative AI tools. Our generative AI solutions will be human-centered, aiming to reduce burnout and administrative burdens on faculty, staff and students, while elevating premier education, outstanding research, and the highest quality patient care, access, and outcomes. The use of generative AI for administration purposes must comply with the guidelines of the UNMC IT Services.

== Additional Information ==

*Designated policy owner, [mailto:emily.glenn@unmc.edu Emily Glenn], 402-559-4085
* [mailto:sarah.glodencarlson@unmc.edu Chief Compliance Officer], 402-559-9576

This page maintained by [Mailto:mhurlocker@unmc.edu mh].

UNMC AI Use Guidelines

2026-09-03T19:19:14Z

Mhurlocker:

{{DISPLAYTITLE:UNMC AI Use Guidelines}}
{| class="wikitable"
|[[Human Resources]]
|
|[[Safety/Security]]
|
|[[Research Compliance]]
|
|[[Compliance]]
|
|[[Privacy/Information Security]]
|
|[[Business Operations]]
|
|[[Intellectual Property]]
|
|[[Faculty]]
|}
[[Compliance Program]] | [[Compliance Hotline]] | [[Inspections/Investigations by Third Parties]] | [[Research Integrity]] | [[Export Control]] | [[Code of Conduct]] | [[Use of Human Anatomical Material]] | [[Clinical Research and Clinical Trial Professional and Technical Fee Billing]] | [[Contracts]] | [[Conflict of Interest]] | [[Red Flag Identity Theft Prevention Program]] | [[Principles of Financial Stewardship]] | [[Human Tissue Use and Transfer]] | [[Disclosing Foreign Support and International Activities]] | [[Health Care Vendor Interactions]] | [[Credit Hour Definition]] | [[Whistleblower]] | Electronic Digital Signatures and Records | [[Utilizing Generative AI|UNMC AI Use Guidelines]]

Policy No.: '''8020'''

Effective Date: 03/07/2025

Revised Date: 08/19/2026

Reviewed Date: 08/19/2026

'''<big>UNMC AI Use Guidelines</big>'''

== Basis for Policy ==
Ethical and responsible use of artificial intelligence (AI) must be paramount in all university activities that seek to develop or enhance AI systems or implement the use of AI technologies. UNMC is committed to engaging with AI in support of its academic, research, patient care, and community engagement missions. These guidelines seek to balance the new possibilities offered by generative AI and other AI-enabled tools with awareness of their limitations and the need for rigorous attention to accuracy, intellectual property, security, privacy, and ethical issues. The appropriate use of AI and AI-enabled tools requires a collaborative approach among UNMC administrators, faculty, staff, students, information security partners, and NU campus partners.

== Scope ==
This document describes guidelines AI use at UNMC in support of the institution’s academic, research, and patient care missions. All students, faculty, and staff who develop or use AI, including generative AI will follow these guidelines, which are enforced through the [https://wiki.unmc.edu/index.php/Code_of_Conduct UNMC Code of Conduct], [https://catalog.unmc.edu/general-information/student-policies-procedures/code-of-conduct/ Student Code of Conduct], and [https://wiki.unmc.edu/index.php/Research_Integrity Research Integrity Policy]. These guidelines are largely focused on the use of generative AI tools. Generative AI is a subset of artificial intelligence that uses generative models to produce text, images, videos, or other forms of data.

== Guidelines ==
1. Per [https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnebraska.edu%2Fpolicies%2F%23docaccess-1816dab165ab8f2e6da479f76c46931dd66ac1f81d132602a1c2cbaaa9695875&data=05%7C02%7Cmhurlocker%40unmc.edu%7Ce6ca5382c75248f5ad7008defed8db37%7C84a28940b46441c3ba3bb4fa6665bc05%7C0%7C0%7C639228404518790294%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=uJKuZ1hrVpSe58%2B2ANGKzrzEfSaJ2mcsQ2PfA6l9BR8%3D&reserved=0 Executive Memorandum No. 42, Policy on Risk Classification and Minimum Security Standards], only public or Low Risk Data may be used with AI tools—unless a legal enterprise agreement and confidentiality agreement have been established with the third party ''and'' the required assessment process has been completed, or the tool is listed on the UNMC Approved Technology List.

2. Be mindful of including sensitive information in AI tools. External generative AI tools incorporate every user interaction into their model, including the prompts, data, and reactions you supply. Any information entered into external generative AI tools is considered public and may be stored and used by anyone else. UNMC employees and students are expected to:

* Not enter confidential, proprietary, or patient-related information that is subject to federal or state regulations or otherwise considered sensitive or restricted. Follow the UNMC policy on [https://wiki.unmc.edu/index.php/Privacy/Confidentiality Privacy, Confidentiality and Security of Patient and Proprietary Information Policy] and applicable privacy laws.
* Comply with the governance requirements, workforce responsibilities, and principles for the design, development, deployment, and use of AI systems established in the Artificial Intelligence (AI) Protections Policy, applicable to UNMC as an Affiliated Covered Entity.
* Follow the University of Nebraska’s [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-for-responsible-use-of-university-computers-and-information-systems.pdf Policy for Responsible Use of University Computers and Information Systems], [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-research-and-data-security.pdf Policy on Research Data and Security,] and [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-risk-classification-and-minimum-security-standards.pdf Policy on Risk Classification and Minimum Security Standards].

3. All UNMC users are accountable for their academic or professional work, regardless of the tools used to produce it. When using generative AI tools, users should always verify the information produced for errors and biases and exercise caution to avoid copyright infringement.

* Generative AI tools may fabricate facts, create fake citations, or disregard or discredit true statements. Users must verify the accuracy of information used from generative AI tools. Since AI-generated material may be included in other materials, users should be prepared to invest extra effort in validating information.
* Review all generative AI output carefully to guard against introducing unintended bias into work. Generative AI tools can amplify biases present in data used to train large language models. Results can include bias, and users’ interaction with results can reinforce these biases. Be mindful that bias can shape output.
* Research personnel are accountable for any plagiarized, falsified, or fabricated material that was generated by AI, regardless of funding. The [[Research Integrity|UNMC Research Integrity Policy]] and federal funding agencies specify the definitions and processes involved if material has been plagiarized, falsified, or fabricated. Federal funding agencies specify the definitions and processes involved if material has been plagiarized, falsified, or fabricated.

4. Employees and students must maintain current awareness of ethical and responsible use of AI in research and creative activities by regularly reviewing university policies and relevant guidelines from funding agencies.

5. Before entering into agreements with vendors, subcontractors, or collaborators, it is important to inquire about any potential use of AI. Any new solution involving AI—or any addition of AI to an existing solution—must go through the risk assessment process, as outlined in [https://info.unmc.edu/resources/info-security/information-management/im-risk-assess.html UNMC/Nebraska Medicine IM #63: Risk Assessment Policy]. To ensure responsible and ethical use of AI in line with these guidelines, additional terms and conditions may be required in current or future agreements.

6. Federal funding agencies prohibit the use of AI tools during the peer-review process. The National Institutes of Health (NIH), in its discussion of AI peer review, explains that using AI in the peer review process is a breach of confidentiality because peer review is a confidential process and these tools “have no guarantee of where data are being sent, saved, viewed or used in the future.” The National Science Foundation (NSF) shares guidelines for declaring the use of AI in proposals and explicitly prohibits the use of AI in the NSF merit review process.

== Use for Education ==

=== For Students ===
In the UNMC curricula, students have opportunities to effectively leverage AI systems while developing a solid grounding in fundamental healthcare knowledge, critical thinking abilities, and strong ethics. AI literacy includes understanding AI's strengths, limitations, underlying principles, and responsible development and usage.

* Familiarize yourself with your instructors’ expectations regarding the use of AI tools in each course. If it is unclear whether AI tools are allowed in a particular course or for an assignment, review your course syllabus, Canvas course information, or ask your instructors directly. Faculty and instructor expectations will vary from course to course.
* If you are permitted to use generative AI tools, you may be required to disclose your use and cite the tools you used. Cite AI-generated content word-for-word and describe use and paraphrasing generated by the tool.
* Entering queries or text into generative AI tools that have not been approved for use at UNMC will expose information publicly online. Treat what you enter in non-approved generative AI tools as if you were posting on a public forum.
* Maintain academic integrity. Misuse of generative AI will be subject to the same policies and procedures as other academic misconduct.
* Contact the Division of Student Success for guidance if you have questions about generative AI and the academic misconduct process.

=== For Faculty and Instructors ===
UNMC encourages a flexible framework in which faculty and instructors can choose to prohibit, to allow with attribution, or to encourage use of generative AI tools. Faculty and instructors should describe the policy for the course clearly, and where relevant, the use that is permitted for each assignment.

Faculty and instructors can use Generative AI to create course instruction materials. They are not required to disclose its use, but it is recommended to model good practice by doing so.

=== For Everyone ===
If you are uncertain about the approval status of a particular AI tool or require guidance on its appropriate use, please refer to the [https://nebraskamed.service-now.com/kb_view.do?sysparm_article=KB0012191 UNMC Approved Technology List]. If still uncertain, please reach out to Information Technology Services (ITS) with any questions.

== Use for Research ==
UNMC’s research will explore new generative AI applications to solve healthcare challenges like personalized medicine, drug discovery, epidemic prevention, and chronic disease management. UNMC is committed to developing AI responsibly, ensuring rigorous validation, transparency, privacy protection and alignment with our humanistic values.

The widespread availability of generative AI tools offers new opportunities for creativity and efficiency and, as with any new tool, depends on humans for responsible and ethical deployment in research and society.

When considering using generative AI in a research context, it is essential to investigate how much and what type is permitted. Funding agencies and journal publishers may have particular guidance. At a minimum, when you use generative AI output in scholarly works, disclose and describe how you used it and identify the sections of the work that include generative AI output.

Patient data may not be used within AI tools. Only public or Low Risk Data may be used with AI tools—unless a legal enterprise agreement and confidentiality agreement have been established with the third party ''and'' the required assessment process has been completed, or the tool is listed on the UNMC Approved Technology List.

== Use for Administration and Other Purposes ==
UNMC embraces an interdisciplinary, collaborative paradigm that brings clinicians, computer scientists, ethicists, and stakeholders together to maximize the use of generative AI tools. Our generative AI solutions will be human-centered, aiming to reduce burnout and administrative burdens on faculty, staff and students, while elevating premier education, outstanding research, and the highest quality patient care, access, and outcomes. The use of generative AI for administration purposes must comply with the guidelines of the UNMC IT Services.

== Additional Information ==

*Designated policy owner, [mailto:emily.glenn@unmc.edu Emily Glenn], 402-559-4085
* [mailto:sarah.glodencarlson@unmc.edu Chief Compliance Officer], 402-559-9576

This page maintained by [Mailto:mhurlocker@unmc.edu mh].

UNMC AI Use Guidelines

2026-08-20T16:39:21Z

Mhurlocker: /* Guidelines */

{{DISPLAYTITLE:UNMC AI Use Guidelines}}
{| class="wikitable"
|[[Human Resources]]
|
|[[Safety/Security]]
|
|[[Research Compliance]]
|
|[[Compliance]]
|
|[[Privacy/Information Security]]
|
|[[Business Operations]]
|
|[[Intellectual Property]]
|
|[[Faculty]]
|}
[[Compliance Program]] | [[Compliance Hotline]] | [[Inspections/Investigations by Third Parties]] | [[Research Integrity]] | [[Export Control]] | [[Code of Conduct]] | [[Use of Human Anatomical Material]] | [[Clinical Research and Clinical Trial Professional and Technical Fee Billing]] | [[Contracts]] | [[Conflict of Interest]] | [[Red Flag Identity Theft Prevention Program]] | [[Principles of Financial Stewardship]] | [[Human Tissue Use and Transfer]] | [[Disclosing Foreign Support and International Activities]] | [[Health Care Vendor Interactions]] | [[Credit Hour Definition]] | [[Whistleblower]] | Electronic Digital Signatures and Records | [[Utilizing Generative AI|UNMC AI Use Guidelines]]

Policy No.: '''8020'''

Effective Date: 03/07/2025

Revised Date: 06/04/2025

Reviewed Date: 06/04/2025

'''<big>UNMC AI Use Guidelines</big>'''

== Basis for Policy ==
Ethical and responsible use of artificial intelligence (AI) must be paramount in all university activities that seek to develop or enhance AI systems or implement the use of AI technologies. UNMC is committed to engaging with AI in support of its academic, research, patient care, and community engagement missions. These guidelines seek to balance the new possibilities offered by generative AI and other AI-enabled tools with awareness of their limitations and the need for rigorous attention to accuracy, intellectual property, security, privacy, and ethical issues. The appropriate use of AI and AI-enabled tools requires a collaborative approach among UNMC administrators, faculty, staff, students, information security partners, and NU campus partners.

== Scope ==
This document describes guidelines AI use at UNMC in support of the institution’s academic, research, and patient care missions. All students, faculty, and staff who develop or use AI, including generative AI will follow these guidelines, which are enforced through the [https://wiki.unmc.edu/index.php/Code_of_Conduct UNMC Code of Conduct], [https://catalog.unmc.edu/general-information/student-policies-procedures/code-of-conduct/ Student Code of Conduct], and [https://wiki.unmc.edu/index.php/Research_Integrity Research Integrity Policy]. These guidelines are largely focused on the use of generative AI tools. Generative AI is a subset of artificial intelligence that uses generative models to produce text, images, videos, or other forms of data.

== Guidelines ==
1. Per [https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnebraska.edu%2Fpolicies%2F%23docaccess-1816dab165ab8f2e6da479f76c46931dd66ac1f81d132602a1c2cbaaa9695875&data=05%7C02%7Cmhurlocker%40unmc.edu%7Ce6ca5382c75248f5ad7008defed8db37%7C84a28940b46441c3ba3bb4fa6665bc05%7C0%7C0%7C639228404518790294%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=uJKuZ1hrVpSe58%2B2ANGKzrzEfSaJ2mcsQ2PfA6l9BR8%3D&reserved=0 Executive Memorandum No. 42, Policy on Risk Classification and Minimum Security Standards], only public or Low Risk Data may be used with AI tools—unless a legal enterprise agreement and confidentiality agreement have been established with the third party ''and'' the required assessment process has been completed, or the tool is listed on the UNMC Approved Technology List.

2. Be mindful of including sensitive information in AI tools. External generative AI tools incorporate every user interaction into their model, including the prompts, data, and reactions you supply. Any information entered into external generative AI tools is considered public and may be stored and used by anyone else. UNMC employees and students are expected to:

* Not enter confidential, proprietary, or patient-related information that is subject to federal or state regulations or otherwise considered sensitive or restricted. Follow the UNMC policy on [https://wiki.unmc.edu/index.php/Privacy/Confidentiality Privacy, Confidentiality and Security of Patient and Proprietary Information Policy] and applicable privacy laws.
* Follow the University of Nebraska’s [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-for-responsible-use-of-university-computers-and-information-systems.pdf Policy for Responsible Use of University Computers and Information Systems], [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-research-and-data-security.pdf Policy on Research Data and Security,] and [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-risk-classification-and-minimum-security-standards.pdf Policy on Risk Classification and Minimum Security Standards].

3. All UNMC users are accountable for their academic or professional work, regardless of the tools used to produce it. When using generative AI tools, users should always verify the information produced for errors and biases and exercise caution to avoid copyright infringement.

* Generative AI tools may fabricate facts, create fake citations, or disregard or discredit true statements. Users must verify the accuracy of information used from generative AI tools. Since AI-generated material may be included in other materials, users should be prepared to invest extra effort in validating information.
* Review all generative AI output carefully to guard against introducing unintended bias into work. Generative AI tools can amplify biases present in data used to train large language models. Results can include bias, and users’ interaction with results can reinforce these biases. Be mindful that bias can shape output.
* Research personnel are accountable for any plagiarized, falsified, or fabricated material that was generated by AI, regardless of funding. The [[Research Integrity|UNMC Research Integrity Policy]] and federal funding agencies specify the definitions and processes involved if material has been plagiarized, falsified, or fabricated. Federal funding agencies specify the definitions and processes involved if material has been plagiarized, falsified, or fabricated.

4. Employees and students must maintain current awareness of ethical and responsible use of AI in research and creative activities by regularly reviewing university policies and relevant guidelines from funding agencies.

5. Before entering into agreements with vendors, subcontractors, or collaborators, it is important to inquire about any potential use of AI. Any new solution involving AI—or any addition of AI to an existing solution—must go through the risk assessment process, as outlined in [https://info.unmc.edu/its-security/policies/procedures/imriskassessment.html UNMC/Nebraska Medicine IM #63: Risk Assessment Policy]. To ensure responsible and ethical use of AI in line with these guidelines, additional terms and conditions may be required in current or future agreements.

6. Federal funding agencies prohibit the use of AI tools during the peer-review process. The National Institutes of Health (NIH), in its discussion of AI peer review, explains that using AI in the peer review process is a breach of confidentiality because peer review is a confidential process and these tools “have no guarantee of where data are being sent, saved, viewed or used in the future.” The National Science Foundation (NSF) shares guidelines for declaring the use of AI in proposals and explicitly prohibits the use of AI in the NSF merit review process.

== Use for Education ==

=== For Students ===
In the UNMC curricula, students have opportunities to effectively leverage AI systems while developing a solid grounding in fundamental healthcare knowledge, critical thinking abilities, and strong ethics. AI literacy includes understanding AI's strengths, limitations, underlying principles, and responsible development and usage.

* Familiarize yourself with your instructors’ expectations regarding the use of AI tools in each course. If it is unclear whether AI tools are allowed in a particular course or for an assignment, review your course syllabus, Canvas course information, or ask your instructors directly. Faculty and instructor expectations will vary from course to course.
* If you are permitted to use generative AI tools, you may be required to disclose your use and cite the tools you used. Cite AI-generated content word-for-word and describe use and paraphrasing generated by the tool.
* Entering queries or text into generative AI tools that have not been approved for use at UNMC will expose information publicly online. Treat what you enter in non-approved generative AI tools as if you were posting on a public forum.
* Maintain academic integrity. Misuse of generative AI will be subject to the same policies and procedures as other academic misconduct.
* Contact the Division of Student Success for guidance if you have questions about generative AI and the academic misconduct process.

=== For Faculty and Instructors ===
UNMC encourages a flexible framework in which faculty and instructors can choose to prohibit, to allow with attribution, or to encourage use of generative AI tools. Faculty and instructors should describe the policy for the course clearly, and where relevant, the use that is permitted for each assignment.

Faculty and instructors can use Generative AI to create course instruction materials. They are not required to disclose its use, but it is recommended to model good practice by doing so.

=== For Everyone ===
If you are uncertain about the approval status of a particular AI tool or require guidance on its appropriate use, please refer to the [https://nebraskamed.service-now.com/kb_view.do?sysparm_article=KB0012191 UNMC Approved Technology List]. If still uncertain, please reach out to Information Technology Services (ITS) with any questions.

== Use for Research ==
UNMC’s research will explore new generative AI applications to solve healthcare challenges like personalized medicine, drug discovery, epidemic prevention, and chronic disease management. UNMC is committed to developing AI responsibly, ensuring rigorous validation, transparency, privacy protection and alignment with our humanistic values.

The widespread availability of generative AI tools offers new opportunities for creativity and efficiency and, as with any new tool, depends on humans for responsible and ethical deployment in research and society.

When considering using generative AI in a research context, it is essential to investigate how much and what type is permitted. Funding agencies and journal publishers may have particular guidance. At a minimum, when you use generative AI output in scholarly works, disclose and describe how you used it and identify the sections of the work that include generative AI output.

Patient data may not be used within AI tools. Only public or Low Risk Data may be used with AI tools—unless a legal enterprise agreement and confidentiality agreement have been established with the third party ''and'' the required assessment process has been completed, or the tool is listed on the UNMC Approved Technology List.

== Use for Administration and Other Purposes ==
UNMC embraces an interdisciplinary, collaborative paradigm that brings clinicians, computer scientists, ethicists, and stakeholders together to maximize the use of generative AI tools. Our generative AI solutions will be human-centered, aiming to reduce burnout and administrative burdens on faculty, staff and students, while elevating premier education, outstanding research, and the highest quality patient care, access, and outcomes. The use of generative AI for administration purposes must comply with the guidelines of the UNMC IT Services.

== Additional Information ==

*Designated policy owner, [mailto:emily.glenn@unmc.edu Emily Glenn], 402-559-4085
* [mailto:sarah.glodencarlson@unmc.edu Chief Compliance Officer], 402-559-9576

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On-Campus and Off-Campus Indirect Cost Rates on Federally Sponsored Projects

2026-08-13T19:36:14Z