CON Undergraduate Disciplinary Action Committee Procedural Flow Sheet version January 2018

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UNIVERSITY OF NEBRASKA MEDICAL CENTER
COLLEGE OF NURSING
Undergraduate Disciplinary Action Committee* Procedural Flow Sheet
(NOT intended as a substitute for policy in Student Handbook)
Subsection: Appendix K
Section - Appendices Originating Date: October 2003
Responsible Reviewing Agency:
Undergraduate Admission, Progression, Graduation and Scholarship/Grant Committee
Revised: January 2018
Related documents:
 


Procedure for Imposition of Disciplinary Action – Faculty

 

Suspected Breach of Professional Behavior

 
    Faculty:
  • Confirms breach
  • Reviews syllabus to determine range of disciplinary actions available
  • Consults with Division Assistant Dean and Program Director to share data and proposed disciplinary action
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    Disciplinary action options (be consistent with syllabus):
  • Written reprimand
  • Grade adjustment
  • Disciplinary probation (specify time period)
  • Suspension (specify time period)
  • Expulsion
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Faculty member will inform the dean, in writing, of the:

  • Charge against the student
  • Supporting evidence
  • Action proposed
   

Note:

  • If the student agrees with the disciplinary action, and the disciplinary action results in a change of status for the student, the faculty member will notify student services of the change in status.
  • If the student disagrees with the proposed disciplinary action and requests a meeting with the faculty member, the faculty member may ask the Assistant Dean to be present for the meeting.

Procedure for Imposition of Disciplinary Action – Dean

Dean will review materials sent

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    If in agreement, will
  • Send a letter to the student notifying them of the:
    • Complaint
    • Disciplinary action
    • Right of appeal
    • Right to continue to attend classes during the appeal process (unless the student’s presence constitutes immediate harm or the likelihood of immediate harm to the student or others; this could mean the student may attend classes but not clinical, depending on the judgement of the Dean or hearing board)
    • Time frame when the student could apply for readmission (if expulsion)
  • Attachments to be included are:
    • A copy of the faculty member’s written complaint
    • Disciplinary action proposed for the student
    • List of all documents included in the mailing
      • The list must be signed by the student, confirming that all listed documents were received
      • Signed list, along with indication of student’s intent to appeal, must be returned to the Chair of the Academic Review Committee within 2 weeks
  • Letter and attachments should be sent by:
    • Certified mail (requiring addressee’s signature)
    • UNMC email (with a read receipt requested)
    • Hand delivery to student (if feasible)
 
    If not in agreement, will
  • Discuss with faculty, division assistant dean and program director
  • When agreement is reached, process will continue as usual
    If the student chooses to appeal, he or she will send a copy of their appeal letter to the dean. The dean will then send to the Chair of the Academic Review Committee a copy of all materials sent to the student, including:
  • Faculty charges
  • Supporting evidence
  • Student’s right of appeal


Procedure for Imposition/Appeal of Disciplinary Action – Student

    Student receives:
  • Letter from Dean
  • Attachments, which include:
    • Copy of the faculty member’s written complaint
    • Disciplinary action proposed for the student
    • List of all documents included in the mailing
      • The list must be signed by the student, confirming that all listed documents were received
      • Signed list, along with indication of student’s intent to appeal, must be returned to the Chair of the Academic Review Committee within 2 weeks
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If student agrees with the disciplinary action proposed in the Dean’s letter, the action is imposed and the issue is closed.
    A student has the right to:
  • Examine his/her official school files at any time.
  • Record the hearing at personal expense
  • Have access to the official record of the hearing.
  • Have legal counsel, student counselor or advocate assist them in the process
 
    If the student disagrees with the disciplinary action proposed, the student must:
  • Discuss the matter with the faculty member involved
  • If no agreement is reached with the faculty member, the student may, within 2 weeks of receiving the Dean’s letter, submit an appeal, in writing, to the Chair of the Academic Review Committee with a copy to the Dean.


Procedure for Appeal of Disciplinary Action – Hearing Board

    Chair will receive:
  • Signed list for materials included in communication from the student within 2 weeks of receipt of letter from dean
  • Letter of intent to appeal from the student within 2 weeks of receipt of disciplinary action letter from dean
  • Disciplinary action materials from the dean’s office if student is appealing the disciplinary action
    Chair will:
  • Forward to the faculty member(s) involved a copy of all student appeal documents
  • Request a written statement from the faculty involved setting forth his/her response to the student’s appeal document, including his/her version of the facts related to the alleged disciplinary breach
  • Send the faculty’s version of events, the full statement, and any related documents to the student using all forms of mail delivery outlined in the dean’s directions.
  • Forward copies of all appeal materials to the members of the hearing board.
  • Appoint some person (board member, staff member, court stenographer) to keep minutes of board proceedings and maintain a verbatim account of the hearing.
    Hearing board:
  • May request clarification, in writing, from either the student or faculty
  • Any statements of clarification received by the board must be promptly shared with the other party
  • Will, within 10 working days of the conclusion of the investigation/hearing, determine whether the disciplinary charges against the student have been sustained by the weight of the evidence.
  • Will take a vote by secret ballot. If the board finds:
    • By a majority vote that the charges have not been sustained, the board shall submit its report and conclusions to the Dean, the faculty member instituting the charge, and the student, and the charges are dismissed.
    • A tie vote, the charges will be dismissed.
    • By a majority vote that some or all of the charges have been sustained by the weight of the evidence, the board shall submit its report and conclusions (with supporting rationale [including sufficient detail to support decisions and recommendations]) to the Dean, the faculty member initiating the charge, and the student. The report shall be accompanied by the decision of the board as to the disciplinary action to be invoked:
      • Written Reprimand
      • Grade Adjustment
      • Disciplinary Probation
      • Suspension
      • Expulsion
    • The charges have been sustained, the board will include notice to the student of the further right of appeal.
  • The decision will be considered final unless within 10 working days after receipt of its decision, the student submits, in writing, an appeal to the Dean setting forth reasons for believing the findings are in error or that the disciplinary action prescribed is unfair or unreasonable.
    Notes:
  • If the faculty or student have retained legal counsel, the Hearing Board chair should consult with the attorney for the Hearing Board before sharing copies of the materials with the student’s counsel.
  • The chair shall give reasonable notice to the student and faculty of the date, time, and place of the scheduled hearing.
  • The chair will ask the student and faculty if witnesses are desired. If yes, obtain the witnesses’ contact information and invite them to attend.
  • A list of witnesses and/or advisors must be provided to the chair of the committee no less than 24 hours before the scheduled hearing. Contact information for any witness or advisor must be submitted with the list of names.
  • After completion of the activities of a hearing board on any given appeal, all pertinent records are to be transferred to the office of the Associate Dean for Academic Programs. The records will be kept on file for four years, after which they will be disposed of in a confidential manner.

Procedure for Appeal of Disciplinary Action – Hearing

    In cases of written reprimand, grade adjustment, or probation:
  • The hearing board may rule on the basis of the written evidence submitted, unless the faculty or student has asked to appear personally before the board.
  • The student may appear, if desired, to testify, present evidence, and hear and question witnesses.
  • Witnesses and advisors may be present, but unless the chair of the hearing board permits, may not directly question witnesses or otherwise participate in the proceedings.
  • The hearing board should request University counsel for advisement during the process of planning for the hearing and may request that counsel be present during the hearing.
    In cases of suspension or expulsion:
  • The hearing board shall conduct a hearing to:
    • Hear all evidence.
    • Hear and question witnesses.
    • Have both the student and faculty present to testify and give evidence.
  • Legal counsel shall be present to advise the board.
  • The student and any witnesses may have advisors/counselors present at their own expense; the chair must be notified of advisors/counselors and their contact information at least 24 hours in advance.
  • The Board, faculty, student, and their advisors may hear testimony and question witnesses.

Procedure for Appeal of Disciplinary Action – Evidence

  • No evidence shall be admitted which would not be admitted in a state court criminal proceeding by reason of the method or manner in which it was acquired; therefore legal counsel will be present.
  • The burden of proof rests with the faculty member bringing the charge; evidence must substantiate the charge.
  • Findings or recommendations of the Board shall be based solely on the evidence introduced at the hearing.
  • During the hearing, testimony from both faculty and the student should involve review of all relevant documents already received. This way, these materials become “evidence introduced at the hearing.”