CON Proctoring Process for Off Campus Examinations: Difference between revisions

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<li>Identify the students who require proctors.</li>
<li>Identify the students who require proctors.</li>
<li>Verify proctor meets requirements.</li>  
<li>Verify proctor meets requirements.</li>  
<li>Provide instructions and testing schedule to students and proctors. The specific testing dates should be the same for all remote students in the course. If an exception needs to be made in the test schedule, arrangements need to be made by the course coordinator, testing coordinator, and the proctor. Information about where the student’s course and test are located (e.g. Blackboard, course number) and if the student can use any course materials during the test should be provided to the proctor.</li>
<li>Provide instructions and testing schedule to students and proctors. The specific testing dates should be the same for all remote students in the course. If an exception needs to be made to the test schedule, arrangements need to be made by the course coordinator and the proctor. Information about the exam platform and if the student can use any course materials during the exam should be provided to the proctor.</li>
<li>Prior to administering the tests, course coordinators should notify proctors of the test password and any specific instructions, including if the student can use notes, scratch paper or their own device for testing.</li>
<li>Prior to administering the tests, course coordinators should notify proctors of the test password and any specific instructions, including if the student can use notes, scratch paper or their own device for testing.</li>
<li>Course coordinators should provide contact information (phone number, email) for themselves as well as a secondary contact personnel in case of inadvertent platform or technical difficulties </li>
<li>Course coordinators should provide contact information (phone number, email) for themselves as well as a secondary contact personnel in case of inadvertent platform or technical difficulties </li>
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=== The Student is responsible for the following:===
=== The Student is responsible for the following:===
<ol style="max-width:70em !important;">
<ol style="max-width:70em !important;">
<li>Identify a proctor and notify the course coordinator of the proctor contact information prior to the date listed in the syllabus. Any fees charged by the proctor will be the student’s responsibility.</li>
<li>Identify a proctor and notify the course coordinator of the proctor contact information prior to the date listed in the syllabus. Proctors can include librarians, administrative staff, teachers, military officers, clergy, or testing or tutoring resource people at another college. Professional testing centers (e.g. Sylvan) or members of the Consortium of College Testing Centers are permitted. Proctors must not be close personal friends or family members, and work managers are not allowed.</li>
<li>Schedule the test with the proctor during the allotted dates/times.</li>
<li>Any fees charged by the proctor will be the student’s responsibility. Schedule the test with the proctor during the allotted dates/times.</li>
<li>Bring a photo ID, the answer sheet, and a pencil to the test.</li>
<li>Bring a photo ID and a pencil to the test.</li>
<li>Do not bring any material (e.g. purses, backpacks, cell phones) except those allowed by the course coordinator (e.g. a blank answer sheet and “scratch” paper) into the testing area.</li>
<li>Do not bring any material (e.g. purses, backpacks, electronic devices, watches, hats, or coats) except those allowed by the course coordinator (e.g. course notes, own device used for testing or “scratch” paper) into the testing area.</li>
<li>Document your answers on an answer sheet and leave both the answer sheet and any “scratch” paper used during the test with the proctor when the test has been concluded.</li>
<li>Leave any “scratch” paper used during the test with the proctor when the test has been concluded.</li>
<li>Remain in the testing area except in an emergency.</li>
<li>Remain in the testing area except in an emergency.</li>
<li>Log into the computer and Blackboard course management system to begin the test and log out of the computer at the end of the test.</li>
</ol>
</ol>


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=== The Proctor is responsible for the following:===
=== The Proctor is responsible for the following:===
<ol style="max-width:70em !important;">
<ol style="max-width:70em !important;">
<li>Ensure that the computer the student will be using for the test has the most current version of Internet Explorer, Safari, or Mozilla Firefox. It is best if the computer being used for the test is not the student’s own computer.</li>
<li>Ensure that if the proctor is providing the computer it includes the most up to date required web browser or testing software.</li>
<li>Check a photo ID prior to the test if not familiar with the student.</li>
<li>Check a photo ID prior to the test if not familiar with the student.</li>
<li>Remove the student’s cell phone, PDA, backpack, purse and hat during the testing period.</li>
<li>Require students to set aside any electronic devices, backpacks, purses, coats, hats and watches during the testing period.</li>
<li>Once the student has accessed Blackboard, enter the password <strong>without sharing</strong> the password with the student. If the security of the password has been breached, the proctor will notify the course coordinator and/or the testing coordinator immediately.</li>
<li>Once the student has accessed the exam confirm that the test is the correct test and provide the password(s).</li>
<li>Confirm that the test is the correct test.</li>
<li>Provide a blank piece of paper for the student to use for “scratch” paper during the test.</li>
<li>Make sure the student has a blank answer sheet to record item answers during the test. If requested by the student, provide a blank piece of paper for the student to use for “scratch” paper during the test.</li>
<li>Adhere to the time limits for the test.</li>
<li>Adhere to the time limits for the test.</li>
<li>Supervise the testing environment; the student should not leave the testing room unless there is an emergency.</li>
<li>Supervise the testing environment; the student should not leave the testing room unless there is an emergency.</li>
<li>Verify that the test questions are not reproduced or retained in any form when the student has completed the test.</li>
<li>Verify that the test questions are not reproduced or retained in any form when the student has completed the test.</li>
<li>Collect completed answer sheets and any “scratch paper” from the student. If the student’s test is lost, proctors will mail the answer sheet to the instructor for grading purposes. When the course is completed, any retained answer sheets may be destroyed.</li>
<li>Collect “scratch paper” from the student. </li>
<li>Ensure that the student has logged out of the computer when the test is completed.</li>
<li>Ensure that the test has been submitted electronically if required and that the student logout of the computer before leaving the testing room. </li>
</ol>
</ol>

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