Collections Management - Revision history

Mhurlocker: /* Additional Information */

2024-08-19T20:36:54Z

Additional Information

← Older revision		Revision as of 15:36, August 19, 2024
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	This page maintained by [mailto:~~dpanowic~~@unmc.edu ~~dkp~~].		This page maintained by [mailto:mhurlocker@unmc.edu mh].

Afaylor: 2. UNMC Record Retention Schedule http://www.sos.ne.gov/records-management/schedule_170.html redirected page https://sos.nebraska.gov/records-management/university-nebraska-board-regents-schedule-170 so updated link

2023-03-31T14:07:24Z

2. UNMC Record Retention Schedule http://www.sos.ne.gov/records-management/schedule_170.html redirected page https://sos.nebraska.gov/records-management/university-nebraska-board-regents-schedule-170 so updated link

← Older revision		Revision as of 09:07, March 31, 2023
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	*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf?la=en University of Nebraska Board of Regents Policy 6.3.1], page 205		*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf?la=en University of Nebraska Board of Regents Policy 6.3.1], page 205
	*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf?la=en University of Nebraska Board of Regents Policy 6.6.7], page 231		*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf?la=en University of Nebraska Board of Regents Policy 6.6.7], page 231
	*[~~http~~://~~www.~~sos.ne.gov/records-management/~~schedule_170.html~~ UNMC Record Retention Schedule]		*[https://sos.nebraska.gov/records-management/university-nebraska-board-regents-schedule-170 UNMC Record Retention Schedule]


	This page maintained by [mailto:dpanowic@unmc.edu dkp].		This page maintained by [mailto:dpanowic@unmc.edu dkp].

Afaylor: updated Healing Arts link

2023-03-31T13:58:05Z

updated Healing Arts link

← Older revision		Revision as of 08:58, March 31, 2023
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	*Contact the [mailto:colleen.heavican@unmc.edu Curator], Healing Arts, 402-559-5841		*Contact the [mailto:colleen.heavican@unmc.edu Curator], Healing Arts, 402-559-5841
	*Please contact [mailto:healingarts@unmc.edu Healing Arts] to request Collections Procedures		*Please contact [mailto:healingarts@unmc.edu Healing Arts] to request Collections Procedures
	*See the [https://~~www~~.unmc.edu/~~outreach/healing-arts.html~~ Healing Arts] program website		*See the [https://healingarts.unmc.edu/ Healing Arts] program website
	*Visit UNMC's [https://www.unmc.edu/cancercenter/ Cancer Center website] to learn more about cancer research and education		*Visit UNMC's [https://www.unmc.edu/cancercenter/ Cancer Center website] to learn more about cancer research and education
	*UNMC Policy No. 1020, [[Employee Grievance Process]]		*UNMC Policy No. 1020, [[Employee Grievance Process]]

Dpanowic at 19:32, November 9, 2021

2021-11-09T19:32:24Z

← Older revision		Revision as of 14:32, November 9, 2021
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	<br /><br />		<br /><br />
	Policy No: '''6089'''<br />		Policy No: '''6089'''<br />
	Effective Date: '''~~DRAFT~~'''<br />		Effective Date: '''11/09/21'''<br />
	Revised Date: <br />		Revised Date: <br />
	Reviewed Date: ''' ''' <br />		Reviewed Date: ''' ''' <br />
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	*Contact the [mailto:amy.jenson@unmc.edu Executive Director], Healing Arts, 402-552-2906		*Contact the [mailto:amy.jenson@unmc.edu Executive Director], Healing Arts, 402-552-2906
	*Contact the [mailto:colleen.heavican@unmc.edu Curator], Healing Arts, 402-559-5841		*Contact the [mailto:colleen.heavican@unmc.edu Curator], Healing Arts, 402-559-5841
	*Healing Arts Procedures		*Please contact [mailto:healingarts@unmc.edu Healing Arts] to request Collections Procedures
	*See the [https://www.unmc.edu/outreach/healing-arts.html Healing Arts] program website		*See the [https://www.unmc.edu/outreach/healing-arts.html Healing Arts] program website
	*Visit UNMC's [https://www.unmc.edu/cancercenter/ Cancer Center website] to learn more about cancer research and education		*Visit UNMC's [https://www.unmc.edu/cancercenter/ Cancer Center website] to learn more about cancer research and education

Dpanowic at 17:44, October 8, 2021

2021-10-08T17:44:43Z

← Older revision		Revision as of 12:44, October 8, 2021
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	</table>		</table>
	<br />		<br />
	[[General Accounting]] \| [[SBIR/STTR Program Participation]] \| [[Supplemental Compensation Plan]] \| [[Facilities Management/Planning]] \| [[Purchasing]] \| [[Public Affairs]] \| [[Facility Identification]] \| [[Serving Alcoholic Beverages]] \| [[Reproducing Copyrighted Materials]] \| [[Bank Card Processing]] \| [[Student Training Agreement]] \| [[Volunteer]] \| [[Cash Handling]] \| [[Fraud]] \| [[Assigning Research Lab Space]] \| [[Space Scheduling and Fundraising]] \| [[Academic Personnel Records]] \| [[Cellular Phone]] \| [[Off-campus Graphic Design and Related Printing]] \| [[Off-campus Photography]] \| [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] \| [[Secondary Logos]] \| [[Social Media]] \| [[Sensitive Equipment Tracking]] \| [[International Visitors]] \| [[Accounts Receivable Management]] \| [[Regulations on the Use of University Facilities and Grounds]] \| [[Tuition Remissions]] \| [[Collections Management]] \|		[[General Accounting]] \| [[SBIR/STTR Program Participation]] \| [[Supplemental Compensation Plan]] \| [[Facilities Management/Planning]] \| [[Purchasing]] \| [[Public Affairs]] \| [[Facility Identification]] \| [[Serving Alcoholic Beverages]] \| [[Reproducing Copyrighted Materials]] \| [[Bank Card Processing]] \| [[Student Training Agreement]] \| [[Volunteer]] \| [[Cash Handling]] \| [[Fraud]] \| [[Assigning Research Lab Space]] \| [[Space Scheduling and Fundraising]] \| [[Academic Personnel Records]] \| [[Cellular Phone]] \| [[Off-campus Graphic Design and Related Printing]] \| [[Off-campus Photography]] \| [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] \| [[Secondary Logos]] \| [[Social Media]] \| [[Sensitive Equipment Tracking]] \| [[International Visitors]] \| [[Accounts Receivable Management]] \| [[Regulations on the Use of University Facilities and Grounds]] \| [[Tuition Remissions]] \| [[Collections Management]] \| [[Web Governance]]
	<br /><br />		<br /><br />
	Policy No: '''6089'''<br />		Policy No: '''6089'''<br />

Dpanowic at 15:54, July 29, 2021

2021-07-29T15:54:38Z

← Older revision		Revision as of 10:54, July 29, 2021
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	The Healing Arts Program may deaccession but generally does not dispose of works determined to be forgeries.<br />		The Healing Arts Program may deaccession but generally does not dispose of works determined to be forgeries.<br />

	~~No Healing Arts Advisory Committee member or UNMC employee, volunteer or family member of such individuals may purchase deaccessioned works of art directly from the Healing Arts Program.<br />~~

	All funds received from deaccessioned works shall be used to fund the purchase of other works for the collection.<br />		All funds received from deaccessioned works shall be used to fund the purchase of other works for the collection.<br />

Dpanowic at 15:56, July 26, 2021

2021-07-26T15:56:41Z

← Older revision		Revision as of 10:56, July 26, 2021
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	See Healing Arts Procedures regarding Nazi/World War II Era and Cultural Objects, Archaeological Materials and Ancient Art for additional requirements for acquisitions.		See Healing Arts Procedures regarding Nazi/World War II Era and Cultural Objects, Archaeological Materials and Ancient Art for additional requirements for acquisitions.
	==1% for Art==		==1% for Art==
	For all new construction and renovation projects on campus, UNMC and the Healing Arts Program will adhere to 1% for Art regulations as determined by the State of Nebraska for the acquisition of artworks (https://nebraskalegislature.gov/laws/statutes.php?statute=82-317 Nebraska Revised Statute 82-317).		For all new construction and renovation projects on campus, UNMC and the Healing Arts Program will adhere to 1% for Art regulations as determined by the State of Nebraska for the acquisition of artworks [https://nebraskalegislature.gov/laws/statutes.php?statute=82-317 Nebraska Revised Statute 82-317].
	==Staff Policies Related to Acquisitions==		==Staff Policies Related to Acquisitions==
	===Appraisals===		===Appraisals===

Dpanowic at 15:53, July 26, 2021

2021-07-26T15:53:38Z

Show changes

Dpanowic at 15:21, February 22, 2021

2021-02-22T15:21:33Z

Dpanowic at 19:55, October 1, 2020

2020-10-01T19:55:39Z

← Older revision		Revision as of 14:55, October 1, 2020
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	This report is submitted to the Executive Director. Upon review by the Executive Director, works considered for acquisition will be moved through the reporting and approval process, as determined by the following purchase limits.<br /> Currently, the Acquisitions Committee has established the following limits for purchases of works of art:		This report is submitted to the Executive Director. Upon review by the Executive Director, works considered for acquisition will be moved through the reporting and approval process, as determined by the following purchase limits.<br /> Currently, the Acquisitions Committee has established the following limits for purchases of works of art:
	#Purchases $5,000 and under: Purchases of single works of art up to and including $5,000 may be made on the authority of the Executive Director and Curator.		#Purchases $5,000 and under: Purchases of single works of art up to and including $5,000 may be made on the authority of the Executive Director and Curator.
	#Purchases from $5,001 through $25,000: Purchases of single works of art over $5,000 but up to and including $25,000 may be made by the Curator with prior approval of both the Executive Director and the ~~Chairman~~ of the Healing Arts Acquisitions Committee.		#Purchases from $5,001 through $25,000: Purchases of single works of art over $5,000 but up to and including $25,000 may be made by the Curator with prior approval of both the Executive Director and the Chair of the Healing Arts Acquisitions Committee.
	#Purchases over $25,000: All purchases of works of art over $25,000 must be approved by the Acquisitions Committee. The Acquisitions Committee will meet as needed, but not more than twice a year, to review artworks recommended for purchase.		#Purchases over $25,000: All purchases of works of art over $25,000 must be approved by the Acquisitions Committee. The Acquisitions Committee will meet as needed, but not more than twice a year, to review artworks recommended for purchase.
	===Procedures for Accepting Gifts or Bequests===		===Procedures for Accepting Gifts or Bequests===
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	The Healing Arts Program recognizes that its employees may and do collect works of art for their personal enjoyment. Healing Arts Program employees, and in particular those closely associated with the Healing Arts Program’s curatorial functions, occupy a position of trust in this regard, however, and must exercise care to assure that no conflict of interest can arise between themselves and the Healing Arts Program.<br />		The Healing Arts Program recognizes that its employees may and do collect works of art for their personal enjoyment. Healing Arts Program employees, and in particular those closely associated with the Healing Arts Program’s curatorial functions, occupy a position of trust in this regard, however, and must exercise care to assure that no conflict of interest can arise between themselves and the Healing Arts Program.<br />

	Each employee is expected to exercise reasonable judgment in determining whether the scope of his or her personal collection and/or collecting activities is such that the matter should be discussed with the Executive Director or ~~Chairman~~ of the Healing Arts Acquisitions Committee. Unless personal collecting activities are minimal, they should be discussed as indicated.		Each employee is expected to exercise reasonable judgment in determining whether the scope of his or her personal collection and/or collecting activities is such that the matter should be discussed with the Executive Director or Chair of the Healing Arts Acquisitions Committee. Unless personal collecting activities are minimal, they should be discussed as indicated.
	===Dealing in Art by Staff===		===Dealing in Art by Staff===
	An employee may not act as a dealer in purchasing or selling works of art, nor may an employee use his or her influence at the Healing Arts Program for personal gain in the art market. An employee may not accept any payment from any collector, dealer, artist, or institution, except in cases where prior permission in writing to accept such commission or stipend has been given by the Executive Director, or in consultation with Office of the Vice President and General Counsel of the University of the University of Nebraska.		An employee may not act as a dealer in purchasing or selling works of art, nor may an employee use his or her influence at the Healing Arts Program for personal gain in the art market. An employee may not accept any payment from any collector, dealer, artist, or institution, except in cases where prior permission in writing to accept such commission or stipend has been given by the Executive Director, or in consultation with Office of the Vice President and General Counsel of the University of the University of Nebraska.

← Older revision		Revision as of 10:21, February 22, 2021
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	#Collection-related activities promote the public good rather than individual financial gain.		#Collection-related activities promote the public good rather than individual financial gain.
	==Duties of the Healing Arts Acquisitions Committee==		==Duties of the Healing Arts Acquisitions Committee==
	The Healing Arts Acquisitions Committee has the following powers with respect to the collection:		The Healing Arts Acquisitions Committee, upon reporting to the Chancellor and UNMC Business & Finance, has the following powers with respect to the collection:
	#The power to formulate and adopt a program for and to approve the purchase of works of art and to apply to the purchase of works of art the funds restricted for such purposes is vested in the Acquisitions Committee. The Acquisitions Committee may delegate to the Executive Director and the Curator power to purchase objects of art within such reasonable limits as the committee may impose.		#The power to formulate and adopt a program for and to approve the purchase of works of art and to apply to the purchase of works of art the funds restricted for such purposes is vested in the Acquisitions Committee. The Acquisitions Committee may delegate to the Executive Director and the Curator power to purchase objects of art within such reasonable limits as the committee may impose.
	#The power to accept or decline gifts or bequests of works of art is vested in the Healing Arts Acquisitions Committee.		#The power to accept or decline gifts or bequests of works of art is vested in the Healing Arts Acquisitions Committee.
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	This report is submitted to the Executive Director. Upon review by the Executive Director, works considered for acquisition will be moved through the reporting and approval process, as determined by the following purchase limits.<br /> Currently, the Acquisitions Committee has established the following limits for purchases of works of art:		This report is submitted to the Executive Director. Upon review by the Executive Director, works considered for acquisition will be moved through the reporting and approval process, as determined by the following purchase limits.<br /> Currently, the Acquisitions Committee has established the following limits for purchases of works of art:
	#Purchases $5,000 and under: Purchases of single works of art up to and including $5,000 may be made on the authority of the Executive Director and Curator.		#Purchases $5,000 and under: Purchases of single works of art up to and including $5,000 may be made on the authority of the Executive Director and Curator.
	#Purchases from $5,001 through $25,000: Purchases of single works of art over $5,000 but up to and including $25,000 may be made by the Curator with prior approval of both the Executive Director and the Chair of the Healing Arts ~~Acquisitions~~ Committee.		#Purchases from $5,001 through $25,000: Purchases of single works of art over $5,000 but up to and including $25,000 may be made by the Curator with prior approval of both the Executive Director and the Chair of the Healing Arts Advisory Committee.
	#Purchases over $25,000: All purchases of works of art over $25,000 must be approved by the Acquisitions Committee. The Acquisitions Committee will meet as needed, but not more than twice a year, to review artworks recommended for purchase.		#Purchases over $25,000: All purchases of works of art over $25,000 must be approved by the Acquisitions Committee. The Acquisitions Committee will meet as needed, but not more than twice a year, to review artworks recommended for purchase.
	===Procedures for Accepting Gifts or Bequests===		===Procedures for Accepting Gifts or Bequests===
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	If the donor's work is approved, a statement of the proposed gift's value must be obtained at the prospective donor's expense, for gift recognition.		If the donor's work is approved, a statement of the proposed gift's value must be obtained at the prospective donor's expense, for gift recognition.

			The Healing Arts Program works in conjunction with the University of Nebraska Foundation (UNF) and adheres to UNF policies in regards to fundraising and the acceptance of gifts and bequests.
	===Provenance Guidelines===		===Provenance Guidelines===
	====Guidelines for all Acquisitions====		====Guidelines for all Acquisitions====
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	The Healing Arts Program recognizes that its employees may and do collect works of art for their personal enjoyment. Healing Arts Program employees, and in particular those closely associated with the Healing Arts Program’s curatorial functions, occupy a position of trust in this regard, however, and must exercise care to assure that no conflict of interest can arise between themselves and the Healing Arts Program.<br />		The Healing Arts Program recognizes that its employees may and do collect works of art for their personal enjoyment. Healing Arts Program employees, and in particular those closely associated with the Healing Arts Program’s curatorial functions, occupy a position of trust in this regard, however, and must exercise care to assure that no conflict of interest can arise between themselves and the Healing Arts Program.<br />

	Each employee is expected to exercise reasonable judgment in determining whether the scope of his or her personal collection and/or collecting activities is such that the matter should be discussed with the Executive Director or Chair of the Healing Arts ~~Acquisitions~~ Committee. Unless personal collecting activities are minimal, they should be discussed as indicated.		Each employee is expected to exercise reasonable judgment in determining whether the scope of his or her personal collection and/or collecting activities is such that the matter should be discussed with the Executive Director or Chair of the Healing Arts Advisory Committee. Unless personal collecting activities are minimal, they should be discussed as indicated.
	===Dealing in Art by Staff===		===Dealing in Art by Staff===
	An employee may not act as a dealer in purchasing or selling works of art, nor may an employee use his or her influence at the Healing Arts Program for personal gain in the art market. An employee may not accept any payment from any collector, dealer, artist, or institution, except in cases where prior permission in writing to accept such commission or stipend has been given by the Executive Director, or in consultation with Office of the Vice President and General Counsel of the University of the University of Nebraska.		An employee may not act as a dealer in purchasing or selling works of art, nor may an employee use his or her influence at the Healing Arts Program for personal gain in the art market. An employee may not accept any payment from any collector, dealer, artist, or institution, except in cases where prior permission in writing to accept such commission or stipend has been given by the Executive Director, or in consultation with Office of the Vice President and General Counsel of the University of the University of Nebraska.
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	The Healing Arts Program may deaccession but generally does not dispose of works determined to be forgeries.<br />		The Healing Arts Program may deaccession but generally does not dispose of works determined to be forgeries.<br />

	No ~~trustee, officer,~~ employee, volunteer or family member of such individuals may purchase deaccessioned works of art directly from the Healing Arts Program.<br />		No Healing Arts Advisory Committee member or UNMC employee, volunteer or family member of such individuals may purchase deaccessioned works of art directly from the Healing Arts Program.<br />

	All funds received from deaccessioned works shall be used to fund the purchase of other works.		All funds received from deaccessioned works shall be used to fund the purchase of other works.
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	The Healing Arts Program shall make available to qualified researchers and scholars materials relating to the collections unless they are confidential or would suffer physical harm if handled.<br />		The Healing Arts Program shall make available to qualified researchers and scholars materials relating to the collections unless they are confidential or would suffer physical harm if handled.<br />

	It is the responsibility of every Healing Arts Program staff to make monthly inspections of its galleries and exhibition spaces across campus. The Healing Arts Program shall make an inventory of the contents of its galleries and exhibition spaces, and storerooms at least once in a one-year to five-year cycle. These inventories must be submitted in writing to the Executive Director, who shall report the findings to the Acquisitions Committee.		It is the responsibility of every Healing Arts Program staff to make monthly inspections of its galleries and exhibition spaces across campus. The Healing Arts Program shall make an inventory of the contents of its galleries and exhibition spaces, and storerooms at least once in a one-year to five-year cycle. These inventories must be submitted in writing to the Executive Director, who shall report the findings to the Acquisitions Committee and UNMC Business & Finance.
	==Access to the Collections==		==Access to the Collections==
	It is fundamental to the Healing Arts Program’s mission to provide access to the Healing Arts Collection and promote appreciation of its significance.<br />		It is fundamental to the Healing Arts Program’s mission to provide access to the Healing Arts Collection and promote appreciation of its significance.<br />
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	In addition, there are works that by the terms of their gift or bequest that may not be lent.<br />		In addition, there are works that by the terms of their gift or bequest that may not be lent.<br />

	The Healing Arts Acquisitions Committee must approve all loans of objects. Such loans must be first approved in writing by the Executive Director who shall in turn submit the request to the Healing Arts Acquisitions Committee.<br />		The Healing Arts Acquisitions Committee must approve all loans of objects. Such loans must be first approved in writing by the Executive Director who shall in turn submit the request to the Healing Arts Acquisitions Committee and UNMC Business & Finance.<br />

	All loans should be for a specific period of time (normally not to exceed one year) and may be recalled upon thirty days’ written notice to the borrower (or immediately if the program’s review of the borrower discloses unsatisfactory conditions or continuation of the loan is placing an undue administrative burden on the Healing Arts Program). The object’s condition should be documented and monitored in accordance with the detailed procedures approved by the Healing Arts Program. All borrowers (with the exception of Tenants-in-Common) must agree in writing to the Healing Arts Program’s Conditions for Outgoing Loans (contained in the Borrower’s Agreement) prior to shipment of the loan, and the Borrower’s Agreement must be signed by both parties. No object shall leave UNMC unless adequate insurance coverage is provided by the borrower and approved by Healing Arts Program. For all loans to countries that provide immunity from seizure, this protection must be secured by the borrower. Long-term loans are subject to periodic review by the Curator; the borrower must submit an inventory report to the Healing Arts Program every two years.<br />		All loans should be for a specific period of time (normally not to exceed one year) and may be recalled upon thirty days’ written notice to the borrower (or immediately if the program’s review of the borrower discloses unsatisfactory conditions or continuation of the loan is placing an undue administrative burden on the Healing Arts Program). The object’s condition should be documented and monitored in accordance with the detailed procedures approved by the Healing Arts Program. All borrowers (with the exception of Tenants-in-Common) must agree in writing to the Healing Arts Program’s Conditions for Outgoing Loans (contained in the Borrower’s Agreement) prior to shipment of the loan, and the Borrower’s Agreement must be signed by both parties. No object shall leave UNMC unless adequate insurance coverage is provided by the borrower and approved by Healing Arts Program. For all loans to countries that provide immunity from seizure, this protection must be secured by the borrower. Long-term loans are subject to periodic review by the Curator; the borrower must submit an inventory report to the Healing Arts Program every two years.<br />