Credit Card Handling Procedures - Revision history

Mhurlocker: updated Controller email

2023-07-26T21:00:20Z

updated Controller email

← Older revision		Revision as of 16:00, July 26, 2023
Line 44:		Line 44:
	== Discontinuing the Acceptance of Bank Card Payments ==		== Discontinuing the Acceptance of Bank Card Payments ==
	To discontinue accepting bank card payments, departments should:		To discontinue accepting bank card payments, departments should:
	*Notify the [mailto:~~jeffrey.miller~~@unmc.edu Controller], the [mailto:terry.lilla@unmc.edu Finance Cashier Office] and [mailto:sblum@unmc.edu Accounts Payable].		*Notify the [mailto:mhrncirik@unmc.edu Controller], the [mailto:terry.lilla@unmc.edu Finance Cashier Office] and [mailto:sblum@unmc.edu Accounts Payable].
	*Return any leased equipment.<br />		*Return any leased equipment.<br />

Mhurlocker: updated Controller email

2023-07-26T20:58:01Z

updated Controller email

← Older revision		Revision as of 15:58, July 26, 2023
Line 31:		Line 31:
	==Establishing the Ability to Accept Bank Card Payments: ==		==Establishing the Ability to Accept Bank Card Payments: ==
	To establish the ability to accept bank card payments, departments should:		To establish the ability to accept bank card payments, departments should:
	*Send a written request for authorization to the Controller ([mailto:~~jeffrey.miller~~@unmc.edu ~~Jeffrey Miller~~], zip 5080)		*Send a written request for authorization to the Controller ([mailto:mhrncirik@unmc.edu Mike Hrncirik], zip 5080)
	*Contact [mailto:terry.lilla@unmc.edu Terry Lilla], the Finance Cashier Office, for bank contact and equipment options information.		*Contact [mailto:terry.lilla@unmc.edu Terry Lilla], the Finance Cashier Office, for bank contact and equipment options information.
	*Notify [mailto:sblum@unmc.edu Susan Blum], Accounts Payable, that the department will be taking bank card payments and of the cost center to which monthly processing transactions will be charged.		*Notify [mailto:sblum@unmc.edu Susan Blum], Accounts Payable, that the department will be taking bank card payments and of the cost center to which monthly processing transactions will be charged.

Afaylor: /* Establishing the Ability to Accept Bank Card Payments: */ change http://mailto:sblum@unmc.edu to mailto:sblum@unmc.edu

2020-09-09T15:44:39Z

Establishing the Ability to Accept Bank Card Payments:: change http://mailto:sblum@unmc.edu to mailto:sblum@unmc.edu

← Older revision		Revision as of 10:44, September 9, 2020
Line 32:		Line 32:
	To establish the ability to accept bank card payments, departments should:		To establish the ability to accept bank card payments, departments should:
	*Send a written request for authorization to the Controller ([mailto:jeffrey.miller@unmc.edu Jeffrey Miller], zip 5080)		*Send a written request for authorization to the Controller ([mailto:jeffrey.miller@unmc.edu Jeffrey Miller], zip 5080)
	*Contact [mailto:terry.lilla Terry Lilla], the Finance Cashier Office, for bank contact and equipment options information.		*Contact [mailto:terry.lilla@unmc.edu Terry Lilla], the Finance Cashier Office, for bank contact and equipment options information.
	*Notify [~~http://~~mailto:sblum@unmc.edu Susan Blum], Accounts Payable, that the department will be taking bank card payments and of the cost center to which monthly processing transactions will be charged.		*Notify [mailto:sblum@unmc.edu Susan Blum], Accounts Payable, that the department will be taking bank card payments and of the cost center to which monthly processing transactions will be charged.

	== Transmitting Bank Card Payment Receipts to the Finance Cashier and Retaining Bank Card Information ==		== Transmitting Bank Card Payment Receipts to the Finance Cashier and Retaining Bank Card Information ==

Afaylor: /* Establishing the Ability to Accept Bank Card Payments: */ change wlawlor@unmc.edu to jeffrey.miller@unmc.edu

2020-09-09T15:10:16Z

Establishing the Ability to Accept Bank Card Payments:: change wlawlor@unmc.edu to jeffrey.miller@unmc.edu

← Older revision		Revision as of 10:10, September 9, 2020
Line 31:		Line 31:
	==Establishing the Ability to Accept Bank Card Payments: ==		==Establishing the Ability to Accept Bank Card Payments: ==
	To establish the ability to accept bank card payments, departments should:		To establish the ability to accept bank card payments, departments should:
	*Send a written request for authorization to the Controller ([mailto:~~wlawlor~~@unmc.edu ~~Bill Lawlor~~], zip 5080)		*Send a written request for authorization to the Controller ([mailto:jeffrey.miller@unmc.edu Jeffrey Miller], zip 5080)
	*Contact [mailto:terry.lilla Terry Lilla], the Finance Cashier Office, for bank contact and equipment options information.		*Contact [mailto:terry.lilla Terry Lilla], the Finance Cashier Office, for bank contact and equipment options information.
	*Notify [http://mailto:sblum@unmc.edu Susan Blum], Accounts Payable, that the department will be taking bank card payments and of the cost center to which monthly processing transactions will be charged.		*Notify [http://mailto:sblum@unmc.edu Susan Blum], Accounts Payable, that the department will be taking bank card payments and of the cost center to which monthly processing transactions will be charged.

	== Transmitting Bank Card Payment Receipts to the Finance Cashier and Retaining Bank Card Information ==		== Transmitting Bank Card Payment Receipts to the Finance Cashier and Retaining Bank Card Information ==
	*Bank card machine transactions should be closed out via automatic closing at least once per business day.		*Bank card machine transactions should be closed out via automatic closing at least once per business day.

Afaylor: /* Discontinuing the Acceptance of Bank Card Payments */ change wlawlor@unmc.edu to jeffrey.miller@unmc.edu

2020-09-09T15:09:22Z

Discontinuing the Acceptance of Bank Card Payments: change wlawlor@unmc.edu to jeffrey.miller@unmc.edu

← Older revision		Revision as of 10:09, September 9, 2020
Line 43:		Line 43:
	== Discontinuing the Acceptance of Bank Card Payments ==		== Discontinuing the Acceptance of Bank Card Payments ==
	To discontinue accepting bank card payments, departments should:		To discontinue accepting bank card payments, departments should:
	*Notify the [mailto:~~wlawlor~~@unmc.edu Controller], the [mailto:terry.lilla@unmc.edu Finance Cashier Office] and [mailto:sblum@unmc.edu Accounts Payable].		*Notify the [mailto:jeffrey.miller@unmc.edu Controller], the [mailto:terry.lilla@unmc.edu Finance Cashier Office] and [mailto:sblum@unmc.edu Accounts Payable].
	*Return any leased equipment.<br />		*Return any leased equipment.<br />

	The Finance Cashier Office will work with the Controller in cancelling the account with the bank (otherwise monthly charges will continue to be assessed).		The Finance Cashier Office will work with the Controller in cancelling the account with the bank (otherwise monthly charges will continue to be assessed).

	==Personnel Training==		==Personnel Training==
	*Training of personnel who utilize the devices will be provided such that they are aware of attempted tampering or replacement of devices		*Training of personnel who utilize the devices will be provided such that they are aware of attempted tampering or replacement of devices

Dpanowic at 19:32, June 30, 2014

2014-06-30T19:32:24Z

Show changes

Dpanowic at 20:40, December 27, 2012

2012-12-27T20:40:49Z

← Older revision		Revision as of 15:40, December 27, 2012
Line 24:		Line 24:
	<br />		<br />
	[[General Accounting]] \| [[SBIR/STTR Program Participation]] \| [[Supplemental Compensation Plan]] \| [[Facilities Management/Planning]] \| [[Purchasing]] \| [[Public Affairs]] \| [[Facility Identification]] \| [[Serving Alcoholic Beverages]] \| [[Travel and Reimbursement]] \| [[State Vehicles]] \| [[Reproducing Copyrighted Materials]] \| [[Credit Card Processing]] \| [[Student Training Agreement]] \| [[Non-faculty Volunteers]] \| [[Cash Handling]] \| [[Fraud]] \| [[Assigning Research Lab Space]] \| [[Public Research Lab Space]] \| [[International Health Education]] \| [[Faculty Personnel Records]] \| [[Cellular Phone]] \| [[Off-campus Graphic Design and Related Printing]] \| [[Off-campus Photography]] \| [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] \| [[Secondary Logos]] \| [[Social Media]]		[[General Accounting]] \| [[SBIR/STTR Program Participation]] \| [[Supplemental Compensation Plan]] \| [[Facilities Management/Planning]] \| [[Purchasing]] \| [[Public Affairs]] \| [[Facility Identification]] \| [[Serving Alcoholic Beverages]] \| [[Travel and Reimbursement]] \| [[State Vehicles]] \| [[Reproducing Copyrighted Materials]] \| [[Credit Card Processing]] \| [[Student Training Agreement]] \| [[Non-faculty Volunteers]] \| [[Cash Handling]] \| [[Fraud]] \| [[Assigning Research Lab Space]] \| [[Public Research Lab Space]] \| [[International Health Education]] \| [[Faculty Personnel Records]] \| [[Cellular Phone]] \| [[Off-campus Graphic Design and Related Printing]] \| [[Off-campus Photography]] \| [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] \| [[Secondary Logos]] \| [[Social Media]]
	<br /><br />		<br />
			<br />
			<big>'''Credit Card Handling Procedures'''</big>
	== Establishing the Ability to Accept Electronic Credit Card Payments: ==		== Establishing the Ability to Accept Electronic Credit Card Payments: ==
			*Contact Associate Director Application Services (Lee Trant) for instructions on accepting electronic credit card payments i.e. via the web.
	* Contact Associate Director Application Services (Lee Trant) for instructions on accepting electronic credit card payments i.e. via the web.		==Establishing the Ability to Accept Credit Card Payments: ==
	== Establishing the Ability to Accept Credit Card Payments: ==

	To establish the ability to accept credit card payments, departments should:		To establish the ability to accept credit card payments, departments should:
			*Send a written request for authorization to the Controller ([mailto:ckirchner@unmc.edu Carol Kirchner], zip 5075)
	* Send a written request for authorization to the Controller ([mailto:ckirchner@unmc.edu Carol Kirchner], zip 5075)		*Contact [mailto:terry.lilla Terry Lilla], the Finance Cashier Office, for bank contact and equipment options information.
	* Contact ~~Brock Steinbrink~~, ~~Cashiering~~, for bank contact and equipment options information.		*Notify [http://mailto:sblum@unmc.edu Susan Blum], Accounts Payable, that the department will be taking credit card payments and of the cost center to which monthly processing transactions will be charged.
	* Notify Susan Blum, Accounts Payable, that the department will be taking credit card payments and of the cost center to which monthly processing transactions will be charged.

	== Transmitting Credit Card Payment Receipts to the Finance Cashier and Retaining Credit Card Information ==		== Transmitting Credit Card Payment Receipts to the Finance Cashier and Retaining Credit Card Information ==
			*Credit card machine transactions should be closed out via automatic closing at least once per business day.
	* Credit card machine transactions should be closed out via automatic closing at least once per business day.		*The credit card receipt report should be reconciled to the batch total of cash receipts.
	* The credit card receipt report should be reconciled to the batch total of cash receipts.		*A copy of the credit card receipt report should be transmitted to the Finance Cashier with the daily Cash Remittance Report.
	* A copy of the credit card receipt report should be transmitted to the Finance Cashier with the daily Cash Remittance Report.		*Under no circumstances should credit card information be emailed out of the department.
	* Under no circumstances should credit card information be emailed out of the department.		*Printed receipts should show only the last 4 digits of the credit card number.
	* Printed receipts should show only the last 4 digits of the credit card number.		*Retain the original receipts from all transactions and any original, signed documentation in a secure location for a minimum of 7 years per university record retention guidelines.
	* Retain the original receipts from all transactions and any original, signed documentation in a secure location for a minimum of 7 years per university record retention guidelines.

	== Discontinuing the Acceptance of Credit Card Payments ==		== Discontinuing the Acceptance of Credit Card Payments ==

	To discontinue accepting credit card payments, departments should:		To discontinue accepting credit card payments, departments should:
			*Notify the [mailto:ckirchner@unmc.edu Controller], the [mailto:terry.lilla@unmc.edu Finance Cashier Office] and [mailto:sblum@unmc.edu Accounts Payable].
			*Return any leased equipment.<br />

	* Notify the Controller ~~and Accounts Payable.~~		The Finance Cashier Office will work with the Controller in cancelling the account with the bank (otherwise monthly charges will continue to be assessed).
	* Return any leased equipment.		<br />
	* Cancel the account with the bank ~~in writing~~ (or monthly charges * will continue to be assessed).
	<br />		<br />
	[[Credit Card Processing \| Credit Card Processing Policy]]		For additional information, see [[Credit Card Processing \| Credit Card Processing Policy]].
	<br /><br />		<br /><br />
	This page maintained by [mailto:dpanowic@unmc.edu dkp].		This page maintained by [mailto:dpanowic@unmc.edu dkp].
	<br /><br />		<br /><br />
	Last Review by Policy Owner: ~~January 7, 2009~~		Last Review by Policy Owner: '''12/28/12'''

Afaylor: /* Discontinuing the Acceptance of Credit Card Payments */

2012-10-10T16:29:18Z

Discontinuing the Acceptance of Credit Card Payments

← Older revision		Revision as of 11:29, October 10, 2012
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	* Cancel the account with the bank in writing (or monthly charges * will continue to be assessed).		* Cancel the account with the bank in writing (or monthly charges * will continue to be assessed).
	<br />		<br />
	[[Credit Card Processing]] ~~Policy~~		[[Credit Card Processing \| Credit Card Processing Policy]]
	<br /><br />		<br /><br />
	This page maintained by [mailto:dpanowic@unmc.edu dkp].		This page maintained by [mailto:dpanowic@unmc.edu dkp].
	<br /><br />		<br /><br />
	Last Review by Policy Owner: January 7, 2009		Last Review by Policy Owner: January 7, 2009

Afaylor at 16:27, October 10, 2012

2012-10-10T16:27:47Z

@@ Line 1: / Line 1: @@
-[[Human Resources|Human Resources]] | [[Safety/Security|Safety/Security]] | [[Research Compliance|Research Compliance]] | [[Compliance|Compliance]] | [[Privacy/Information Security|Privacy/Information Security]] | [[Business Operations|Business Operations]] | [[Intellectual Property|Intellectual Property]]
+<table style="background:#F8FCFF; text-align:center" width="100%" cellspacing="0" cellpadding="0" border="0">
-<br /><br />
+<tr>
 [[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Credit Card Processing]] | [[Student Training Agreement]] | [[Non-faculty Volunteers]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Public Research Lab Space]] | [[International Health Education]] | [[Faculty Personnel Records]] | [[Cellular Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]]
 <br /><br />

Afaylor: /* Discontinuing the Acceptance of Credit Card Payments */

2012-07-30T20:02:37Z

Discontinuing the Acceptance of Credit Card Payments

← Older revision		Revision as of 15:02, July 30, 2012
Line 31:		Line 31:
	* Cancel the account with the bank in writing (or monthly charges * will continue to be assessed).		* Cancel the account with the bank in writing (or monthly charges * will continue to be assessed).
	<br />		<br />
	[[Credit Card Processing ~~Policy~~]]		[[Credit Card Processing]] Policy
	<br /><br />		<br /><br />
	This page maintained by [mailto:dpanowic@unmc.edu dkp].		This page maintained by [mailto:dpanowic@unmc.edu dkp].
	<br /><br />		<br /><br />
	Last Review by Policy Owner: January 7, 2009		Last Review by Policy Owner: January 7, 2009