Personnel Files - Revision history

Mhurlocker: /* Additional Information */

2024-03-05T20:09:59Z

Additional Information

← Older revision		Revision as of 15:09, March 5, 2024
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	*[https://info.unmc.edu/wiki/index.php/NU_Values_-_Records_Forms NU Values - Records Forms]		*[https://info.unmc.edu/wiki/index.php/NU_Values_-_Records_Forms NU Values - Records Forms]
	*Executive Memorandum No. 19, [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-temporary-responsibility-compensation.pdf Overload Assignments]		*Executive Memorandum No. 19, [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-temporary-responsibility-compensation.pdf Overload Assignments]
			*Policy on Chosen Name and Gender Identity for all NU campuses, [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-chosen-name-and-gender-identity.pdf Executive Memorandum No. 40]

	<br />		<br />
	This page maintained by [mailto:mhurlocker@unmc.edu mh].		This page maintained by [mailto:mhurlocker@unmc.edu mh].

Mhurlocker: /* Additional Information */

2024-03-05T19:29:58Z

Additional Information

← Older revision		Revision as of 14:29, March 5, 2024
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	*[https://info.unmc.edu/wiki/index.php/NU_Values_-_Records_Procedures NU Values - Records Procedures]		*[https://info.unmc.edu/wiki/index.php/NU_Values_-_Records_Procedures NU Values - Records Procedures]
	*[https://info.unmc.edu/wiki/index.php/NU_Values_-_Records_Forms NU Values - Records Forms]		*[https://info.unmc.edu/wiki/index.php/NU_Values_-_Records_Forms NU Values - Records Forms]
			*Executive Memorandum No. 19, [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-temporary-responsibility-compensation.pdf Overload Assignments]

	<br />		<br />
	This page maintained by [mailto:mhurlocker@unmc.edu mh].		This page maintained by [mailto:mhurlocker@unmc.edu mh].

Mhurlocker: /* Additional Information */

2024-03-05T19:24:58Z

Additional Information

← Older revision		Revision as of 14:24, March 5, 2024
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	<br />		<br />
	This page maintained by [mailto:~~dpanowic~~@unmc.edu ~~dkp~~].		This page maintained by [mailto:mhurlocker@unmc.edu mh].

Dpanowic at 15:14, December 2, 2022

2022-12-02T15:14:45Z

← Older revision		Revision as of 10:14, December 2, 2022
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	Effective Date: '''03/27/17'''<br />		Effective Date: '''03/27/17'''<br />
	Revised Date: ''' '''<br />		Revised Date: ''' '''<br />
	Reviewed Date: ''' '''<br /><br />		Reviewed Date: '''12/01/22 '''<br /><br />
	<big>'''Personnel Files Policy'''</big>		<big>'''Personnel Files Policy'''</big>

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	3.1 Federal and state(s) laws and the [https://nebraska.edu/-/media/unca/docs/board-of-regents/bylaws.ashx?la=en Bylaws of the Board of Regents of the University of Nebraska] governing the confidentiality of information are the basis of the Personnel Files Policy.		3.1 Federal and state(s) laws and the [https://nebraska.edu/-/media/unca/docs/board-of-regents/bylaws.ashx?la=en Bylaws of the Board of Regents of the University of Nebraska] governing the confidentiality of information are the basis of the Personnel Files Policy.
	== Authorities and Administration ==		== Authorities and Administration ==
	4.1 The UNMC Human Resources ~~Division~~ Director ~~of Strategic~~ Staffing, Compensation, Records ~~and HRIT~~ is responsible for the administration, implementation, and maintenance of the Personnel Files Policy at the campus level in consultation with the Assistant Vice Chancellor for Business and Finance Executive Director of Human Resources and the Vice Chancellor for Business and Finance.		4.1 The UNMC Human Resources Associate Director for Staffing, Compensation, HRIS, Payroll & Records is responsible for the administration, implementation, and maintenance of the Personnel Files Policy at the campus level in consultation with the Assistant Vice Chancellor for Business and Finance Executive Director of Human Resources and the Vice Chancellor for Business and Finance.
	== Policy ==		== Policy ==
	5.1 Employees may view their records in the Human Resources – Records office at any time during regular working hours upon appropriate advance notice to Human Resources. The employee must present a staff identification card before access to records will be granted.<br />		5.1 Employees may view their records in the Human Resources Records office at any time during regular working hours upon appropriate advance notice to Human Resources. The employee must present a staff identification card before access to records will be granted.<br />

	5.2 Contents of the individual employee files vary and the records may be maintained in electronic or paper form in several different sources. A typical personnel file may include some or all of the following:		5.2 Contents of the individual employee files vary and the records may be maintained in electronic or paper form in several different sources. A typical personnel file may include some or all of the following:
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	Please see UNMC's [http://www.unmc.edu/titleix/notice-nondiscrimination.html Notice of Non-Discrimination] regarding the University of Nebraska Medical Center's commitment to creating a diverse and inclusive working and learning environment free from discrimination and harassment.		Please see UNMC's [http://www.unmc.edu/titleix/notice-nondiscrimination.html Notice of Non-Discrimination] regarding the University of Nebraska Medical Center's commitment to creating a diverse and inclusive working and learning environment free from discrimination and harassment.
	==Additional Information==		==Additional Information==
	* Human Resources ~~– Staffing/Compensation/~~Records~~/IT~~, ~~402-559-2710~~		* Human Resources Records at [mailto:hrrecords@unmc.edu hrrecords@unmc.edu]
	* [https://~~nebraska~~.edu/-/~~media/unca~~/~~docs/board~~-~~of-regents~~/~~bylaws~~.~~ashx?la=en Bylaws of the Board of Regents of the University of Nebraska~~]		*UNMC Policy No. 1105, [[Personnel Action Documentation]]
	* ~~University of Nebraska~~ [~~http~~://~~www~~.~~sos~~.ne.~~gov~~/~~records~~-~~management~~/~~schedule_170~~.~~html Record Retention Schedule~~]		*[https://www.unmc.edu/human-resources/_documents/nu-values/adis_templates_documents_required.pdf ADIS Templates and Documents Required]
			*[https://info.unmc.edu/wiki/index.php/NU_Values_-_Records_Procedures NU Values - Records Procedures]
			*[https://info.unmc.edu/wiki/index.php/NU_Values_-_Records_Forms NU Values - Records Forms]

	<br />		<br />
	This page maintained by [mailto:dpanowic@unmc.edu dkp].		This page maintained by [mailto:dpanowic@unmc.edu dkp].

Dpanowic at 19:14, April 1, 2021

2021-04-01T19:14:03Z

← Older revision		Revision as of 14:14, April 1, 2021
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	</table>		</table>
	<br />		<br />
	[[Employee Leave]] \| [[Drug Free Campus]] \| [[Employment]] \| [[Work Schedules]] \| [[Employee Separation]] \| [[Compensation Administration]] \| [[Dress Code]] \| [[Background Check]] \| [[Recurring/Additional Payment]] \| [[Employee Grievance Process]] \| [[Reduction-in-Force]] \| [[Outside Employment]] \| [[Political Activities]] \| [[Employee/Dependent Scholarship]] \| [[Employee Recognition and Reward]] \| [[Performance Evaluation]] \| [[Corrective/Disciplinary Action]] \| [[Non-Discrimination and Harassment]] \| [[Tobacco-Free Campus]] \| [[Nepotism]] \| [[Influenza]] \| [[Consensual Relationships]] \| [[AIDS, HIV, and Other Bloodborne Pathogens]] \| [[Personnel Action Documentation]] \| [[Fitness for Duty]] \| [[Sexual Misconduct]] \| [[Personnel Files]] \| [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/hr-03-alternative-worksite-policy.pdf NU Alternate Work Site Policy] <br /><br />		[[Employee Leave]] \| [[Drug Free Campus]] \| [[Employment]] \| [[Work Schedules]] \| [[Employee Separation]] \| [[Compensation Administration]] \| [[Dress Code]] \| [[Background Check]] \| [[Recurring/Additional Payment]] \| [[Employee Grievance Process]] \| [[Reduction-in-Force]] \| [[Outside Employment]] \| [[Political Activities]] \| [[Employee/Dependent Scholarship]] \| [[Employee Recognition and Reward]] \| [[Performance Evaluation]] \| [[Corrective/Disciplinary Action]] \| [[Non-Discrimination and Harassment]] \| [[Tobacco-Free Campus]] \| [[Nepotism]] \| [[Influenza]] \| [[Consensual Relationships]] \| [[AIDS, HIV, and Other Bloodborne Pathogens]] \| [[Personnel Action Documentation]] \| [[Fitness for Duty]] \| [[Sexual Misconduct]] \| [[Personnel Files]] \| [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/hr-03-alternative-worksite-policy.pdf NU Alternate Work Site Policy] \| [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-chosen-name-and-gender-identity.pdf Policy on Chosen Name and Gender Identity]<br /><br />
	Policy No: '''1108'''<br />		Policy No: '''1108'''<br />
	Effective Date: '''03/27/17'''<br />		Effective Date: '''03/27/17'''<br />

Dpanowic at 19:06, March 1, 2021

2021-03-01T19:06:07Z

← Older revision		Revision as of 14:06, March 1, 2021
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	</table>		</table>
	<br />		<br />
	[[Employee Leave]] \| [[Drug Free Campus]] \| [[Employment]] \| [[Work Schedules]] \| [[Employee Separation]] \| [[Compensation Administration]] \| [[Dress Code]] \| [[Background Check]] \| [[Recurring/Additional Payment]] \| [[Employee Grievance Process]] \| [[Reduction-in-Force]] \| [[Outside Employment]] \| [[Political Activities]] \| [[Employee/Dependent Scholarship]] \| [[Employee Recognition and Reward]] \| [[Performance Evaluation]] \| [[Corrective/Disciplinary Action]] \| [[Non-Discrimination and Harassment]] \| [[Tobacco-Free Campus]] \| [[Nepotism]] \| [[Influenza]] \| [[Consensual Relationships]] \| [[AIDS, HIV, and Other Bloodborne Pathogens]] \| [[Personnel Action Documentation]] \| [[Fitness for Duty]] \| [[Sexual Misconduct]] \| [[Personnel Files]] <br /><br />		[[Employee Leave]] \| [[Drug Free Campus]] \| [[Employment]] \| [[Work Schedules]] \| [[Employee Separation]] \| [[Compensation Administration]] \| [[Dress Code]] \| [[Background Check]] \| [[Recurring/Additional Payment]] \| [[Employee Grievance Process]] \| [[Reduction-in-Force]] \| [[Outside Employment]] \| [[Political Activities]] \| [[Employee/Dependent Scholarship]] \| [[Employee Recognition and Reward]] \| [[Performance Evaluation]] \| [[Corrective/Disciplinary Action]] \| [[Non-Discrimination and Harassment]] \| [[Tobacco-Free Campus]] \| [[Nepotism]] \| [[Influenza]] \| [[Consensual Relationships]] \| [[AIDS, HIV, and Other Bloodborne Pathogens]] \| [[Personnel Action Documentation]] \| [[Fitness for Duty]] \| [[Sexual Misconduct]] \| [[Personnel Files]] \| [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/hr-03-alternative-worksite-policy.pdf NU Alternate Work Site Policy] <br /><br />
	Policy No: '''1108'''<br />		Policy No: '''1108'''<br />
	Effective Date: '''03/27/17'''<br />		Effective Date: '''03/27/17'''<br />

Afaylor: add Faculty tab and change Flu Season to Influenza

2019-07-05T20:12:48Z

add Faculty tab and change Flu Season to Influenza

← Older revision		Revision as of 15:12, July 5, 2019
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	<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"		<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
	width="20">[[Intellectual Property]]</td>		width="20">[[Intellectual Property]]</td>
			<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
			<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
			width="20">[[Faculty]]</td>
	</tr>		</tr>
	</table>		</table>
	<br />		<br />
	[[Employee Leave]] \| [[Drug Free Campus]] \| [[Employment]] \| [[Work Schedules]] \| [[Employee Separation]] \| [[Compensation Administration]] \| [[Dress Code]] \| [[Background Check]] \| [[Recurring/Additional Payment]] \| [[Employee Grievance Process]] \| [[Reduction-in-Force]] \| [[Outside Employment]] \| [[Political Activities]] \| [[Employee/Dependent Scholarship]] \| [[Employee Recognition and Reward]] \| [[Performance Evaluation]] \| [[Corrective/Disciplinary Action]] \| [[Non-Discrimination and Harassment]] \| [[Tobacco-Free Campus]] \| [[Nepotism]] \| [[~~Flu Season~~]] \| [[Consensual Relationships]] \| [[AIDS, HIV, and Other Bloodborne Pathogens]] \| [[Personnel Action Documentation]] \| [[Fitness for Duty]] \| [[Sexual Misconduct]] \| [[Personnel Files]] <br /><br />		[[Employee Leave]] \| [[Drug Free Campus]] \| [[Employment]] \| [[Work Schedules]] \| [[Employee Separation]] \| [[Compensation Administration]] \| [[Dress Code]] \| [[Background Check]] \| [[Recurring/Additional Payment]] \| [[Employee Grievance Process]] \| [[Reduction-in-Force]] \| [[Outside Employment]] \| [[Political Activities]] \| [[Employee/Dependent Scholarship]] \| [[Employee Recognition and Reward]] \| [[Performance Evaluation]] \| [[Corrective/Disciplinary Action]] \| [[Non-Discrimination and Harassment]] \| [[Tobacco-Free Campus]] \| [[Nepotism]] \| [[Influenza]] \| [[Consensual Relationships]] \| [[AIDS, HIV, and Other Bloodborne Pathogens]] \| [[Personnel Action Documentation]] \| [[Fitness for Duty]] \| [[Sexual Misconduct]] \| [[Personnel Files]] <br /><br />
	Policy No: '''1108'''<br />		Policy No: '''1108'''<br />
	Effective Date: '''03/27/17'''<br />		Effective Date: '''03/27/17'''<br />

Dpanowic at 14:16, March 27, 2017

2017-03-27T14:16:48Z

← Older revision		Revision as of 09:16, March 27, 2017
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	[[Employee Leave]] \| [[Drug Free Campus]] \| [[Employment]] \| [[Work Schedules]] \| [[Employee Separation]] \| [[Compensation Administration]] \| [[Dress Code]] \| [[Background Check]] \| [[Recurring/Additional Payment]] \| [[Employee Grievance Process]] \| [[Reduction-in-Force]] \| [[Outside Employment]] \| [[Political Activities]] \| [[Employee/Dependent Scholarship]] \| [[Employee Recognition and Reward]] \| [[Performance Evaluation]] \| [[Corrective/Disciplinary Action]] \| [[Non-Discrimination and Harassment]] \| [[Tobacco-Free Campus]] \| [[Nepotism]] \| [[Flu Season]] \| [[Consensual Relationships]] \| [[AIDS, HIV, and Other Bloodborne Pathogens]] \| [[Personnel Action Documentation]] \| [[Fitness for Duty]] \| [[Sexual Misconduct]] \| [[Personnel Files]] <br /><br />		[[Employee Leave]] \| [[Drug Free Campus]] \| [[Employment]] \| [[Work Schedules]] \| [[Employee Separation]] \| [[Compensation Administration]] \| [[Dress Code]] \| [[Background Check]] \| [[Recurring/Additional Payment]] \| [[Employee Grievance Process]] \| [[Reduction-in-Force]] \| [[Outside Employment]] \| [[Political Activities]] \| [[Employee/Dependent Scholarship]] \| [[Employee Recognition and Reward]] \| [[Performance Evaluation]] \| [[Corrective/Disciplinary Action]] \| [[Non-Discrimination and Harassment]] \| [[Tobacco-Free Campus]] \| [[Nepotism]] \| [[Flu Season]] \| [[Consensual Relationships]] \| [[AIDS, HIV, and Other Bloodborne Pathogens]] \| [[Personnel Action Documentation]] \| [[Fitness for Duty]] \| [[Sexual Misconduct]] \| [[Personnel Files]] <br /><br />
	Policy No: '''1108'''<br />		Policy No: '''1108'''<br />
	Effective Date: '''~~DRAFT~~'''<br />		Effective Date: '''03/27/17'''<br />
	Revised Date: ''' '''<br />		Revised Date: ''' '''<br />
	Reviewed Date: ''' '''<br /><br />		Reviewed Date: ''' '''<br /><br />

Dpanowic at 19:19, February 7, 2017

2017-02-07T19:19:13Z

← Older revision		Revision as of 14:19, February 7, 2017
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	3.1 Federal and state(s) laws and the [https://nebraska.edu/-/media/unca/docs/board-of-regents/bylaws.ashx?la=en Bylaws of the Board of Regents of the University of Nebraska] governing the confidentiality of information are the basis of the Personnel Files Policy.		3.1 Federal and state(s) laws and the [https://nebraska.edu/-/media/unca/docs/board-of-regents/bylaws.ashx?la=en Bylaws of the Board of Regents of the University of Nebraska] governing the confidentiality of information are the basis of the Personnel Files Policy.
	== Authorities and Administration ==		== Authorities and Administration ==
	4.1 The UNMC Human ~~Resources’~~ Division Director of Strategic Staffing, Compensation, Records and HRIT is responsible for the administration, implementation, and maintenance of the Personnel Files Policy at the campus level in consultation with the Assistant Vice Chancellor for Business and Finance Executive Director of Human Resources and the Vice Chancellor for Business and Finance.		4.1 The UNMC Human Resources Division Director of Strategic Staffing, Compensation, Records and HRIT is responsible for the administration, implementation, and maintenance of the Personnel Files Policy at the campus level in consultation with the Assistant Vice Chancellor for Business and Finance Executive Director of Human Resources and the Vice Chancellor for Business and Finance.
	== Policy ==		== Policy ==
	5.1 Employees may view their records in the Human Resources – Records office at any time during regular working hours upon appropriate advance notice to Human Resources. The employee must present a staff identification card before access to records will be granted.<br />		5.1 Employees may view their records in the Human Resources – Records office at any time during regular working hours upon appropriate advance notice to Human Resources. The employee must present a staff identification card before access to records will be granted.<br />

Dpanowic at 19:06, February 7, 2017

2017-02-07T19:06:26Z

← Older revision		Revision as of 14:06, February 7, 2017
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	== Policy ==		== Policy ==
	5.1 Employees may view their records in the Human Resources – Records office at any time during regular working hours upon appropriate advance notice to Human Resources. The employee must present a staff identification card before access to records will be granted.<br />		5.1 Employees may view their records in the Human Resources – Records office at any time during regular working hours upon appropriate advance notice to Human Resources. The employee must present a staff identification card before access to records will be granted.<br />

	5.2 Contents of the individual employee files vary and the records may be maintained in electronic or paper form in several different sources. A typical personnel file may include some or all of the following:		5.2 Contents of the individual employee files vary and the records may be maintained in electronic or paper form in several different sources. A typical personnel file may include some or all of the following:
	:a. Application		:a. Application
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	:h. Outside employment authorization form		:h. Outside employment authorization form
	5.3 Reports, letter, and documents which reflect unfavorably on an employee shall not be placed in the personnel file without his or her knowledge. Records of disciplinary action shall be maintained in the personnel file for a specified period, according to the University's [http://www.sos.ne.gov/records-management/schedule_170.html Record Retention Schedule].<br />		5.3 Reports, letter, and documents which reflect unfavorably on an employee shall not be placed in the personnel file without his or her knowledge. Records of disciplinary action shall be maintained in the personnel file for a specified period, according to the University's [http://www.sos.ne.gov/records-management/schedule_170.html Record Retention Schedule].<br />

	5.4 Information which reflects unfavorably, except information originated by the employee, shall not be placed in an employee’s file subsequent to discharge, resignation, or retirement of such employee, unless a copy of such employee is mailed to the employee, within 30 calendar days, at the last known address of the employee.<br />		5.4 Information which reflects unfavorably, except information originated by the employee, shall not be placed in an employee’s file subsequent to discharge, resignation, or retirement of such employee, unless a copy of such employee is mailed to the employee, within 30 calendar days, at the last known address of the employee.<br />

	5.5 The following documents should not be included in the personnel file and instead should be kept in a separate file. Such documents should be accessible by Human Resources:		5.5 The following documents should not be included in the personnel file and instead should be kept in a separate file. Such documents should be accessible by Human Resources:
	:a. EEO/invitation to self-identify disability or veteran status records		:a. EEO/invitation to self-identify disability or veteran status records
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	::iii. Job Descriptions		::iii. Job Descriptions
	::iv. Non Select Rationale		::iv. Non Select Rationale
	~~<br />~~
	==Notice of Non-Discrimination==		==Notice of Non-Discrimination==
	Please see UNMC's [http://www.unmc.edu/titleix/notice-nondiscrimination.html Notice of Non-Discrimination] regarding the University of Nebraska Medical Center's commitment to creating a diverse and inclusive working and learning environment free from discrimination and harassment.		Please see UNMC's [http://www.unmc.edu/titleix/notice-nondiscrimination.html Notice of Non-Discrimination] regarding the University of Nebraska Medical Center's commitment to creating a diverse and inclusive working and learning environment free from discrimination and harassment.