UNMC AI Use Guidelines - Revision history

Mhurlocker at 15:25, June 4, 2025

2025-06-04T15:25:50Z

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	Policy No.: '''8020'''		Policy No.: '''8020'''

	Effective Date: ~~Draft~~ 03/07/2025		Effective Date: 03/07/2025

	Revised Date:		Revised Date: 06/04/2025

	Reviewed Date:		Reviewed Date: 06/04/2025

	'''<big>UNMC AI Use Guidelines</big>'''		'''<big>UNMC AI Use Guidelines</big>'''
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	4. Employees and students must maintain current awareness of ethical and responsible use of AI in research and creative activities by regularly reviewing university policies and relevant guidelines from funding agencies.		4. Employees and students must maintain current awareness of ethical and responsible use of AI in research and creative activities by regularly reviewing university policies and relevant guidelines from funding agencies.

	5. Before entering into agreements with vendors, subcontractors, or collaborators, it is important to inquire about any potential use of AI. Any new solution involving AI—or any addition of AI to an existing solution—must go through the risk assessment process, as outlined in UNMC/Nebraska Medicine IM #63: Risk Assessment Policy. To ensure responsible and ethical use of AI in line with these guidelines, additional terms and conditions may be required in current or future agreements.		5. Before entering into agreements with vendors, subcontractors, or collaborators, it is important to inquire about any potential use of AI. Any new solution involving AI—or any addition of AI to an existing solution—must go through the risk assessment process, as outlined in [https://info.unmc.edu/its-security/policies/procedures/imriskassessment.html UNMC/Nebraska Medicine IM #63: Risk Assessment Policy]. To ensure responsible and ethical use of AI in line with these guidelines, additional terms and conditions may be required in current or future agreements.

	6. Federal funding agencies prohibit the use of AI tools during the peer-review process. The National Institutes of Health (NIH), in its discussion of AI peer review, explains that using AI in the peer review process is a breach of confidentiality because peer review is a confidential process and these tools “have no guarantee of where data are being sent, saved, viewed or used in the future.” The National Science Foundation (NSF) shares guidelines for declaring the use of AI in proposals and explicitly prohibits the use of AI in the NSF merit review process.		6. Federal funding agencies prohibit the use of AI tools during the peer-review process. The National Institutes of Health (NIH), in its discussion of AI peer review, explains that using AI in the peer review process is a breach of confidentiality because peer review is a confidential process and these tools “have no guarantee of where data are being sent, saved, viewed or used in the future.” The National Science Foundation (NSF) shares guidelines for declaring the use of AI in proposals and explicitly prohibits the use of AI in the NSF merit review process.

Mhurlocker: /* Guidelines */

2025-06-04T15:19:41Z

Guidelines

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	== Guidelines ==		== Guidelines ==
	1. Per Executive Memorandum No. 42, Policy on Risk Classification and Minimum Security Standards, only public or Low Risk Data may be used with AI tools—unless a legal enterprise agreement and confidentiality agreement have been established with the third party ''and'' the required assessment process has been completed, or the tool is listed on the UNMC Approved Technology List.		1. Per [https://nebraska.edu/offices-policies/policies/no-42-policy-on-risk-classification-and-minimum-security-standards Executive Memorandum No. 42, Policy on Risk Classification and Minimum Security Standards], only public or Low Risk Data may be used with AI tools—unless a legal enterprise agreement and confidentiality agreement have been established with the third party ''and'' the required assessment process has been completed, or the tool is listed on the UNMC Approved Technology List.

	2. Be mindful of including sensitive information in AI tools. External generative AI tools incorporate every user interaction into their model, including the prompts, data, and reactions you supply. Any information entered into external generative AI tools is considered public and may be stored and used by anyone else. UNMC employees and students are expected to:		2. Be mindful of including sensitive information in AI tools. External generative AI tools incorporate every user interaction into their model, including the prompts, data, and reactions you supply. Any information entered into external generative AI tools is considered public and may be stored and used by anyone else. UNMC employees and students are expected to:

	* Not enter confidential, proprietary, or patient-related information that is subject to federal or state regulations or otherwise considered sensitive or restricted. Follow the UNMC policy on [[Privacy/Confidentiality\|Privacy, Confidentiality and Security of Patient and Proprietary Information Policy]] and applicable privacy laws.		* Not enter confidential, proprietary, or patient-related information that is subject to federal or state regulations or otherwise considered sensitive or restricted. Follow the UNMC policy on [https://wiki.unmc.edu/index.php/Privacy/Confidentiality Privacy, Confidentiality and Security of Patient and Proprietary Information Policy] and applicable privacy laws.
	* Follow the University of Nebraska’s Policy for Responsible Use of University Computers and Information Systems, Policy on Research Data and Security, and Policy on Risk Classification and Minimum Security Standards.		* Follow the University of Nebraska’s [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-for-responsible-use-of-university-computers-and-information-systems.pdf Policy for Responsible Use of University Computers and Information Systems], [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-research-and-data-security.pdf Policy on Research Data and Security,] and [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-risk-classification-and-minimum-security-standards.pdf Policy on Risk Classification and Minimum Security Standards].

	3. All UNMC users are accountable for their academic or professional work, regardless of the tools used to produce it. When using generative AI tools, users should always verify the information produced for errors and biases and exercise caution to avoid copyright infringement.		3. All UNMC users are accountable for their academic or professional work, regardless of the tools used to produce it. When using generative AI tools, users should always verify the information produced for errors and biases and exercise caution to avoid copyright infringement.
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	=== For Everyone ===		=== For Everyone ===
	If you are uncertain about the approval status of a particular AI tool or require guidance on its appropriate use, please refer to the UNMC Approved Technology List. If still uncertain, please reach out to Information Technology Services (ITS) with any questions.		If you are uncertain about the approval status of a particular AI tool or require guidance on its appropriate use, please refer to the [https://nebraskamed.service-now.com/kb_view.do?sysparm_article=KB0012191 UNMC Approved Technology List]. If still uncertain, please reach out to Information Technology Services (ITS) with any questions.

	== Use for Research ==		== Use for Research ==

Mhurlocker: /* Basis for Policy */

2025-06-04T14:47:46Z

Basis for Policy

Show changes

Mhurlocker: /* Scope */

2025-05-09T19:52:31Z

Scope

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	== Scope ==		== Scope ==
	This document describes guidelines AI use at UNMC in support of the institution’s academic, research, and patient care missions. All students, faculty, and staff who develop or use AI, including generative AI will follow these guidelines, which are enforced through the [https://wiki.unmc.edu/index.php/Code_of_Conduct UNMC Code of Conduct]t, [https://catalog.unmc.edu/general-information/student-policies-procedures/code-of-conduct/ Student Code of Conduct], and [https://wiki.unmc.edu/index.php/Research_Integrity Research Integrity Policy]. These guidelines are largely focused on the use of generative AI tools. Generative AI is a subset of artificial intelligence that uses generative models to produce text, images, videos, or other forms of data.		This document describes guidelines AI use at UNMC in support of the institution’s academic, research, and patient care missions. All students, faculty, and staff who develop or use AI, including generative AI will follow these guidelines, which are enforced through the [https://wiki.unmc.edu/index.php/Code_of_Conduct UNMC Code of Conduct], [https://catalog.unmc.edu/general-information/student-policies-procedures/code-of-conduct/ Student Code of Conduct], and [https://wiki.unmc.edu/index.php/Research_Integrity Research Integrity Policy]. These guidelines are largely focused on the use of generative AI tools. Generative AI is a subset of artificial intelligence that uses generative models to produce text, images, videos, or other forms of data.

	== Guidelines ==		== Guidelines ==

Mhurlocker at 14:09, April 30, 2025

2025-04-30T14:09:27Z

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	{{DISPLAYTITLE:UNMC AI Use Guidelines}}		{{DISPLAYTITLE:UNMC AI Use Guidelines}}
			{\| class="wikitable"
			\|[[Human Resources]]
			\|
			\|[[Safety/Security]]
			\|
			\|[[Research Compliance]]
			\|
			\|[[Compliance]]
			\|
			\|[[Privacy/Information Security]]
			\|
			\|[[Business Operations]]
			\|
			\|[[Intellectual Property]]
			\|
			\|[[Faculty]]
			\|}
			[[Compliance Program]] \| [[Compliance Hotline]] \| [[Inspections/Investigations by Third Parties]] \| [[Research Integrity]] \| [[Export Control]] \| [[Code of Conduct]] \| [[Use of Human Anatomical Material]] \| [[Clinical Research and Clinical Trial Professional and Technical Fee Billing]] \| [[Contracts]] \| [[Conflict of Interest]] \| [[Red Flag Identity Theft Prevention Program]] \| [[Principles of Financial Stewardship]] \| [[Human Tissue Use and Transfer]] \| [[Disclosing Foreign Support and International Activities]] \| [[Health Care Vendor Interactions]] \| [[Credit Hour Definition]] \| [[Whistleblower]] \| Electronic Digital Signatures and Records \| [[Utilizing Generative AI\|UNMC AI Use Guidelines]]

	Policy No.: '''8020'''		Policy No.: '''8020'''

Mhurlocker at 14:54, March 10, 2025

2025-03-10T14:54:53Z

← Older revision		Revision as of 09:54, March 10, 2025
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	== Scope ==		== Scope ==
	This document describes guidelines AI use at UNMC in support of the institution’s academic, research, and patient care missions. All students, faculty, and staff who develop or use AI, including generative AI will follow these guidelines, which are enforced through the [[Code of Conduct~~\|UNMC Code of Conduc]~~]~~<nowiki/>~~t, Student Code of Conduct, and Research Integrity Policy. These guidelines are largely focused on the use of generative AI tools. Generative AI is a subset of artificial intelligence that uses generative models to produce text, images, videos, or other forms of data.		This document describes guidelines AI use at UNMC in support of the institution’s academic, research, and patient care missions. All students, faculty, and staff who develop or use AI, including generative AI will follow these guidelines, which are enforced through the [https://wiki.unmc.edu/index.php/Code_of_Conduct UNMC Code of Conduct]t, [https://catalog.unmc.edu/general-information/student-policies-procedures/code-of-conduct/ Student Code of Conduct], and [https://wiki.unmc.edu/index.php/Research_Integrity Research Integrity Policy]. These guidelines are largely focused on the use of generative AI tools. Generative AI is a subset of artificial intelligence that uses generative models to produce text, images, videos, or other forms of data.

	== Guidelines ==		== Guidelines ==
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	* Not enter confidential, proprietary, or patient-related information that is subject to federal or state regulations or otherwise considered sensitive or restricted. Follow the UNMC [[Privacy/Confidentiality\|Privacy, Confidentiality and Security of Patient and Proprietary Information Policy]] and applicable privacy laws.		* Not enter confidential, proprietary, or patient-related information that is subject to federal or state regulations or otherwise considered sensitive or restricted. Follow the UNMC [[Privacy/Confidentiality\|Privacy, Confidentiality and Security of Patient and Proprietary Information Policy]] and applicable privacy laws.
	* Follow the University of Nebraska’s Policy for Responsible Use of University Computers and Information Systems, Policy on Research Data and Security, and Policy on Risk Classification and Minimum Security Standards.		* Follow the University of Nebraska’s [https://nebraska.edu/offices-policies/its/policies-processes/responsible-use-of-university-computers-and-information-systems Policy for Responsible Use of University Computers and Information Systems], [https://nebraska.edu/offices-policies/policies/no-41-policy-on-research-data-and-security Policy on Research Data and Security], and [https://nebraska.edu/offices-policies/policies/no-42-policy-on-risk-classification-and-minimum-security-standards Policy on Risk Classification and Minimum Security Standards].

	2. All UNMC users are accountable for their academic or professional work, regardless of the tools used to produce it. When using generative AI tools, users should always verify the information produced for errors and biases and exercise caution to avoid copyright infringement.		2. All UNMC users are accountable for their academic or professional work, regardless of the tools used to produce it. When using generative AI tools, users should always verify the information produced for errors and biases and exercise caution to avoid copyright infringement.

Mhurlocker: /* For Students */

2025-03-10T14:32:32Z

For Students

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	=== For Students ===		=== For Students ===
	In the UNMC curricula, students have opportunities to effectively leverage AI systems while developing a solid grounding in fundamental healthcare knowledge, critical thinking abilities, and strong ethics. AI literacy includes understanding AI's strengths, limitations, underlying principles, and responsible development and usage~~. Students will learn to judiciously apply AI in improving efficiency and in decision-support while retaining ultimate accountability for outcomes and intellectual content~~.		In the UNMC curricula, students have opportunities to effectively leverage AI systems while developing a solid grounding in fundamental healthcare knowledge, critical thinking abilities, and strong ethics. AI literacy includes understanding AI's strengths, limitations, underlying principles, and responsible development and usage.

	* Familiarize yourself with your instructors’ expectations regarding the use of AI tools in each course. If it is unclear whether AI tools are allowed in a particular course or for an assignment, review your course syllabus, Canvas course information, or ask your instructors directly. Faculty and instructor expectations will vary from course to course.		* Familiarize yourself with your instructors’ expectations regarding the use of AI tools in each course. If it is unclear whether AI tools are allowed in a particular course or for an assignment, review your course syllabus, Canvas course information, or ask your instructors directly. Faculty and instructor expectations will vary from course to course.

Mhurlocker: /* Additional Information */

2025-03-07T16:41:23Z

Additional Information

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	== Additional Information ==		== Additional Information ==

	*		*Designated policy owner, [mailto:emily.glenn@unmc.edu Emily Glenn], 402-559-4085
	* Chief Compliance Officer, 402-559-9576		* [mailto:sarah.glodencarlson@unmc.edu Chief Compliance Officer], 402-559-9576

Mhurlocker at 16:33, March 7, 2025

2025-03-07T16:33:31Z

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	=== Use for Administration and Other Purposes ===		=== Use for Administration and Other Purposes ===
	UNMC embraces an interdisciplinary, collaborative paradigm that brings clinicians, computer scientists, ethicists, and stakeholders together to maximize the use of generative AI tools. Our generative AI solutions will be human-centered, aiming to reduce burnout and administrative burdens on faculty, staff and students, while elevating premier education, outstanding research, and the highest quality patient care, access, and outcomes. The use of generative AI for administration purposes must comply with the guidelines of the UNMC IT Services.		UNMC embraces an interdisciplinary, collaborative paradigm that brings clinicians, computer scientists, ethicists, and stakeholders together to maximize the use of generative AI tools. Our generative AI solutions will be human-centered, aiming to reduce burnout and administrative burdens on faculty, staff and students, while elevating premier education, outstanding research, and the highest quality patient care, access, and outcomes. The use of generative AI for administration purposes must comply with the guidelines of the UNMC IT Services.

			== Additional Information ==

			*
			* Chief Compliance Officer, 402-559-9576

Mhurlocker: /* Policy */

2025-03-07T16:29:14Z

Policy

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	Reviewed Date:		Reviewed Date:

	~~= '''Policy''' =~~
	'''<big>UNMC AI Use Guidelines</big>'''		'''<big>UNMC AI Use Guidelines</big>'''

	== ~~Purpose~~ ==		== Basis for Policy ==
	Ethical and responsible use of artificial intelligence (AI) must be paramount in all university activities that seek to develop or enhance AI systems or implement the use of AI technologies. UNMC is committed to engaging with AI in support of its academic, research, patient care, and community engagement missions. These guidelines seek to balance the new possibilities offered by generative AI and other AI-enabled tools with awareness of their limitations and the need for rigorous attention to accuracy, intellectual property, security, privacy, and ethical issues. The appropriate use of AI and AI-enabled tools requires a collaborative approach among UNMC administrators, faculty, staff, students, and NU partners.		Ethical and responsible use of artificial intelligence (AI) must be paramount in all university activities that seek to develop or enhance AI systems or implement the use of AI technologies. UNMC is committed to engaging with AI in support of its academic, research, patient care, and community engagement missions. These guidelines seek to balance the new possibilities offered by generative AI and other AI-enabled tools with awareness of their limitations and the need for rigorous attention to accuracy, intellectual property, security, privacy, and ethical issues. The appropriate use of AI and AI-enabled tools requires a collaborative approach among UNMC administrators, faculty, staff, students, and NU partners.