Vendors - Revision history

Mhurlocker: /* Definitions */

2023-08-15T18:48:58Z

Definitions

← Older revision		Revision as of 13:48, August 15, 2023
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	* Prohibit disclosure of confidential patient and proprietary information to vendors unless the information is necessary to perform services on behalf of UNMC as defined by the business associate agreement/addendum		* Prohibit disclosure of confidential patient and proprietary information to vendors unless the information is necessary to perform services on behalf of UNMC as defined by the business associate agreement/addendum
	=== Definitions ===		=== Definitions ===
	'''Protected Health Information (PHI)''' ~~is individually~~ identifiable health information. Health information means any information, whether oral or recorded in any medium, that:		'''Protected Health Information (PHI)'''

			Individually identifiable health information. Health information means any information, whether oral or recorded in any medium, that:
	* is created or received by UNMC; and		* is created or received by UNMC; and
	* relates to the past, present, or future physical or mental health or condition of an ~~individual~~; the provision of health care to an ~~individual~~; or the past, present, or future payment for the provision of health care to an ~~individual~~.<br />		* relates to the past, present or future physical or mental health or condition of an Individual; the provision of health care to an Individual; or the past, present or future payment for the provision of health care to an Individual and identifies the Individual or with respect to which there is a reasonable basis to believe the information can be used to identify the Individual.<br />

			PHI includes genetic information, which includes information about:

			* an Individual’s genetic tests;
			* the genetic tests of an Individual’s family members; or
			* the manifestation of a disease or disorder in such Individual’s family members (i.e., family medical history).


	~~Records containing~~ PHI~~, in any form, are the property of UNMC. The PHI contained in the record is the property of the individual who is the subject of the record.~~		PHI excludes:

	~~Protected~~ health information ~~excludes~~ education records covered by the Family Educational Rights and Privacy Act (FERPA), and employment records held by UNMC in its role as employer.		* individually identifiable health information of a person who has been deceased for more than fifty (50) years.
			* education records covered by the Family Educational Rights and Privacy Act (FERPA); and
			* employment records held by UNMC in its role as employer.

	'''Vendor''' Any supplier or sales representative offering or providing services, supplies, or equipment to UNMC, its patients and healthcare providers practicing at UNMC.		'''Vendor''' Any supplier or sales representative offering or providing services, supplies, or equipment to UNMC, its patients and healthcare providers practicing at UNMC.
	===Additional information===		===Additional information===
	*Contact the [mailto:sarah.glodencarlson@unmc.edu Chief Compliance Officer]		*Contact the [mailto:sarah.glodencarlson@unmc.edu Chief Compliance Officer]

Dpanowic at 21:43, February 18, 2020

2020-02-18T21:43:47Z

← Older revision		Revision as of 16:43, February 18, 2020
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	[[Identification Card]] \| [[Secure Area Card Access]] \| [[Privacy/Confidentiality]] \| [[Computer Use/Electronic Information]] \| [[Retention and Destruction/Disposal of Private and Confidential Information]] \| [[Use and Disclosure of Protected Health Information]] \| [[Notice of Privacy Practices]] \| [[Access to Designated Record Set]] \| [[Accounting of PHI Disclosures]] \| [[Patient/Consumer Complaints]] \| [[Vendors]] \| [[Fax Transmissions]] \| [[Psychotherapy Notes]] \| [[Facility Security]] \| [[Conditions of Treatment Form]] \| [[Informed Consent for UNMC Media]] \| [[Transporting Protected Health Information]] \| [[Honest Broker]] \| [[Social Security Number]] \| [[Third Party Registry]] \| [[Information Security Awareness and Training]]		[[Identification Card]] \| [[Secure Area Card Access]] \| [[Privacy/Confidentiality]] \| [[Computer Use/Electronic Information]] \| [[Retention and Destruction/Disposal of Private and Confidential Information]] \| [[Use and Disclosure of Protected Health Information]] \| [[Notice of Privacy Practices]] \| [[Access to Designated Record Set]] \| [[Accounting of PHI Disclosures]] \| [[Patient/Consumer Complaints]] \| [[Vendors]] \| [[Fax Transmissions]] \| [[Psychotherapy Notes]] \| [[Facility Security]] \| [[Conditions of Treatment Form]] \| [[Informed Consent for UNMC Media]] \| [[Transporting Protected Health Information]] \| [[Honest Broker]] \| [[Social Security Number]] \| [[Third Party Registry]] \| [[Information Security Awareness and Training]]
	<br /><br />		<br /><br />
	~~POLICY NO~~: '''6063'''<br />		Policy No.: '''6063'''<br />
			Effective Date: '''03/17/03'''<br />
	~~EFFECTIVE DATE~~: '''03/17/03'''<br />		Revised Date: <br />
			Revised Date: <br />
	~~<big>'''Vendor Policy'''</big>~~<br />

	~~NOTE~~: These guidelines are provided to assist UNMC workforce, including those in the patient treatment areas of the Munroe-Meyer Institute, the College of Medicine Optical Shop, the Lions Eye Bank and the College of Dentistry, as applicable, comply with HIPAA regulations. Those departments and clinics which fall under the jurisdiction of The Nebraska Medical Center and/or University Medical Associates should consult the policies and procedures of those entities for authoritative guidance.<br />

			<big>'''Vendor Policy'''</big>
	=== Basis for Policy ===		=== Basis for Policy ===
	~~<br />~~		Vendors and sales representatives play an important role as providers of information and services to UNMC. Vendors are guests at UNMC and shall conduct their business in accordance with good business practices.

	Vendors and sales representatives play an important role as providers of information and services to UNMC. Vendors are guests at UNMC and shall conduct their business in accordance with good business practices. ~~<br />~~

	=== Policy ===		=== Policy ===
			Departments shall not provide vendors access to any confidential information, including patient information (protected health information or “PHI”) and proprietary information, unless the information is necessary to perform services on behalf of UNMC. A business associate agreement or addendum must be signed prior to any service performed (see UNMC Policy No. 8009, Contracts and Business Associate Agreements and Addendums Procedures).
	Departments shall not provide vendors access to any confidential information, including patient information (protected health information or “PHI”) and proprietary information, unless the information is necessary to perform services on behalf of UNMC. A business associate agreement or addendum must be signed prior to any service performed (see UNMC Policy No. 8009, Contracts and Business Associate Agreements and Addendums Procedures).~~<br />~~		=== Purpose ===

	=== Purpose ===
	~~<br />~~

	* Identify vendors as visitors who are present in UNMC facilities for a legitimate business purpose		* Identify vendors as visitors who are present in UNMC facilities for a legitimate business purpose
	* Prohibit disclosure of confidential patient and proprietary information to vendors unless the information is necessary to perform services on behalf of UNMC as defined by the business associate agreement/addendum~~<br />~~		* Prohibit disclosure of confidential patient and proprietary information to vendors unless the information is necessary to perform services on behalf of UNMC as defined by the business associate agreement/addendum

	=== Definitions ===		=== Definitions ===
	~~<br />~~		'''Protected Health Information (PHI)''' is individually identifiable health information. Health information means any information, whether oral or recorded in any medium, that:

	'''Protected Health Information (PHI)''' is individually identifiable health information. Health information means any information, whether oral or recorded in any medium, that:~~<br />~~

	* is created or received by UNMC; and		* is created or received by UNMC; and
	* relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual.<br />		* relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual.<br />

	Records containing PHI, in any form, are the property of UNMC. The PHI contained in the record is the property of the individual who is the subject of the record.		Records containing PHI, in any form, are the property of UNMC. The PHI contained in the record is the property of the individual who is the subject of the record.
Line 63:		Line 50:
	Protected health information excludes education records covered by the Family Educational Rights and Privacy Act (FERPA), and employment records held by UNMC in its role as employer.		Protected health information excludes education records covered by the Family Educational Rights and Privacy Act (FERPA), and employment records held by UNMC in its role as employer.

	'''Vendor'''. Any supplier or sales representative offering or providing services, supplies, or equipment to UNMC, its patients and healthcare providers practicing at UNMC.		'''Vendor''' Any supplier or sales representative offering or providing services, supplies, or equipment to UNMC, its patients and healthcare providers practicing at UNMC.
			===Additional information===
	~~For additional information, please contact~~ the Compliance Officer or the ~~Director,~~ Business ~~Services, or see~~ UNMC Policy No. 8009, Contracts ~~and~~ Business Associate Agreements and Addendums Procedures.		*Contact the [mailto:sarah.glodencarlson@unmc.edu Chief Compliance Officer]
			*Contact the [mailto:skraftmann@unmc.edu Assistant Vice Chancellor for Business and Finance]
			*See UNMC Policy No. 8009, [[Contracts]]
			*See Business Associate Agreements and Addendums Procedures

	~~Contract Signature Authority Table / Business Partner Agreement or Addendum /~~
	~~Business Associate Agreements and Addendums Procedures~~

	This ~~is a new UNMC Policy~~.		This page maintained by [mailto:dpanowic@unmc.edu dkp]
	~~This page updated on~~ dkp.

Afaylor: add Faculty tab

2019-08-02T17:56:15Z

add Faculty tab

← Older revision		Revision as of 12:56, August 2, 2019
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	<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"		<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
	width="20">[[Intellectual Property]]</td>		width="20">[[Intellectual Property]]</td>
			<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
			<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
			width="20">[[Faculty]]</td>
	</tr>		</tr>
	</table>		</table>

Afaylor at 19:01, September 19, 2016

2016-09-19T19:01:27Z

← Older revision		Revision as of 14:01, September 19, 2016
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	</table>		</table>
	<br />		<br />
	[[Identification Card]] \| [[Secure Area Card Access]] \| [[Privacy/Confidentiality]] \| [[Computer Use/Electronic Information]] \| [[Confidential Information]] \| [[Protected Health Information ~~(PHI)~~]] \| [[Notice of Privacy Practices]] \| [[Access to Designated Record Set]] \| [[Accounting of PHI Disclosures]] \| [[Patient/Consumer Complaints]] \| [[Vendors]] \| [[Fax Transmissions]] \| [[Psychotherapy Notes]] \| [[Facility Security]] \| [[Conditions of Treatment Form]] \| [[Informed Consent for UNMC Media]] \| [[Transporting Protected Health Information]]		[[Identification Card]] \| [[Secure Area Card Access]] \| [[Privacy/Confidentiality]] \| [[Computer Use/Electronic Information]] \| [[Retention and Destruction/Disposal of Private and Confidential Information]] \| [[Use and Disclosure of Protected Health Information]] \| [[Notice of Privacy Practices]] \| [[Access to Designated Record Set]] \| [[Accounting of PHI Disclosures]] \| [[Patient/Consumer Complaints]] \| [[Vendors]] \| [[Fax Transmissions]] \| [[Psychotherapy Notes]] \| [[Facility Security]] \| [[Conditions of Treatment Form]] \| [[Informed Consent for UNMC Media]] \| [[Transporting Protected Health Information]] \| [[Honest Broker]] \| [[Social Security Number]] \| [[Third Party Registry]] \| [[Information Security Awareness and Training]]
	<br /><br />		<br /><br />
	POLICY NO: '''6063'''<br />		POLICY NO: '''6063'''<br />

Afaylor at 20:19, October 9, 2012

2012-10-09T20:19:00Z

← Older revision		Revision as of 15:19, October 9, 2012
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	~~POLICY NO~~ : ~~6063~~<br />		<table style="background:#F8FCFF; text-align:center" width="100%" cellspacing="0" cellpadding="0" border="0">
			<tr>
	~~EFFECTIVE DATE~~: 03/17/03<br />		<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
			width="20">[[Human Resources]]</td>
			<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
			<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
			width="20">[[Safety/Security]] </td>
			<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
			<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
			width="20">[[Research Compliance]] </td>
			<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
			<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
			width="20">[[Compliance]]</td>
			<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
			<td style="padding:0.5em; background-color:white; line-height:0.95em; border:solid 2px #A3B1BF; border-bottom:0; font-weight:bold;" width="20">[[Privacy/Information Security]]</td>
			<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
			<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
			width="20">[[Business Operations]]</td>
			<td style="border-bottom:2px solid #A3B1BF" width="3"> </td>
			<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
			width="20">[[Intellectual Property]]</td>
			</tr>
			</table>
			<br />
			[[Identification Card]] \| [[Secure Area Card Access]] \| [[Privacy/Confidentiality]] \| [[Computer Use/Electronic Information]] \| [[Confidential Information]] \| [[Protected Health Information (PHI)]] \| [[Notice of Privacy Practices]] \| [[Access to Designated Record Set]] \| [[Accounting of PHI Disclosures]] \| [[Patient/Consumer Complaints]] \| [[Vendors]] \| [[Fax Transmissions]] \| [[Psychotherapy Notes]] \| [[Facility Security]] \| [[Conditions of Treatment Form]] \| [[Informed Consent for UNMC Media]] \| [[Transporting Protected Health Information]]
			<br /><br />
			POLICY NO: '''6063'''<br />

			EFFECTIVE DATE: '''03/17/03'''<br />

	<big>'''Vendor Policy'''</big><br />		<big>'''Vendor Policy'''</big><br />



	NOTE: These guidelines are provided to assist UNMC workforce, including those in the patient treatment areas of the Munroe-Meyer Institute, the College of Medicine Optical Shop, the Lions Eye Bank and the College of Dentistry, as applicable, comply with HIPAA regulations. Those departments and clinics which fall under the jurisdiction of The Nebraska Medical Center and/or University Medical Associates should consult the policies and procedures of those entities for authoritative guidance.<br />



			NOTE: These guidelines are provided to assist UNMC workforce, including those in the patient treatment areas of the Munroe-Meyer Institute, the College of Medicine Optical Shop, the Lions Eye Bank and the College of Dentistry, as applicable, comply with HIPAA regulations. Those departments and clinics which fall under the jurisdiction of The Nebraska Medical Center and/or University Medical Associates should consult the policies and procedures of those entities for authoritative guidance.<br />

	=== Basis for Policy ===		=== Basis for Policy ===
	<br />		<br />

			Vendors and sales representatives play an important role as providers of information and services to UNMC. Vendors are guests at UNMC and shall conduct their business in accordance with good business practices. <br />

	Vendors and sales representatives play an important role as providers of information and services to UNMC. Vendors are guests at UNMC and shall conduct their business in accordance with good business practices. <br />		=== Policy ===

			Departments shall not provide vendors access to any confidential information, including patient information (protected health information or “PHI”) and proprietary information, unless the information is necessary to perform services on behalf of UNMC. A business associate agreement or addendum must be signed prior to any service performed (see UNMC Policy No. 8009, Contracts and Business Associate Agreements and Addendums Procedures).<br />


	~~=== Policy ===~~



	Departments shall not provide vendors access to any confidential information, including patient information (protected health information or “PHI”) and proprietary information, unless the information is necessary to perform services on behalf of UNMC. A business associate agreement or addendum must be signed prior to any service performed (see UNMC Policy No. 8009, Contracts and Business Associate Agreements and Addendums Procedures).<br />




	=== Purpose ===		=== Purpose ===
	<br />		<br />


	* Identify vendors as visitors who are present in UNMC facilities for a legitimate business purpose		* Identify vendors as visitors who are present in UNMC facilities for a legitimate business purpose
	* Prohibit disclosure of confidential patient and proprietary information to vendors unless the information is necessary to perform services on behalf of UNMC as defined by the business associate agreement/addendum<br />		* Prohibit disclosure of confidential patient and proprietary information to vendors unless the information is necessary to perform services on behalf of UNMC as defined by the business associate agreement/addendum<br />


	=== Definitions ===		=== Definitions ===
	<br />		<br />



	'''Protected Health Information (PHI)''' is individually identifiable health information. Health information means any information, whether oral or recorded in any medium, that:<br />		'''Protected Health Information (PHI)''' is individually identifiable health information. Health information means any information, whether oral or recorded in any medium, that:<br />



	* is created or received by UNMC; and		* is created or received by UNMC; and
	* relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual.<br />		* relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual.<br />

			Records containing PHI, in any form, are the property of UNMC. The PHI contained in the record is the property of the individual who is the subject of the record.

	~~Records containing PHI, in any form, are the property of UNMC. The PHI contained in the record is the property of the individual who is the subject of the record.~~		Protected health information excludes education records covered by the Family Educational Rights and Privacy Act (FERPA), and employment records held by UNMC in its role as employer.



	Protected health information excludes education records covered by the Family Educational Rights and Privacy Act (FERPA), and employment records held by UNMC in its role as employer.

			'''Vendor'''. Any supplier or sales representative offering or providing services, supplies, or equipment to UNMC, its patients and healthcare providers practicing at UNMC.

	~~'''Vendor'''. Any supplier or sales representative offering or providing services, supplies, or equipment to UNMC, its patients and healthcare providers practicing at UNMC.~~		For additional information, please contact the Compliance Officer or the Director, Business Services, or see UNMC Policy No. 8009, Contracts and Business Associate Agreements and Addendums Procedures.



	For additional information, please contact the Compliance Officer or the Director, Business Services, or see UNMC Policy No. 8009, Contracts and Business Associate Agreements and Addendums Procedures.



	Contract Signature Authority Table / Business Partner Agreement or Addendum /		Contract Signature Authority Table / Business Partner Agreement or Addendum /
	Business Associate Agreements and Addendums Procedures		Business Associate Agreements and Addendums Procedures



	This is a new UNMC Policy.		This is a new UNMC Policy.
	This page updated on dkp.		This page updated on dkp.

Nirichardson: Created page with "POLICY NO : 6063
EFFECTIVE DATE: 03/17/03
'''Vendor Policy'''
NOTE: These guidelines are provided to assist UNMC workforce, including tho..."

2012-03-14T13:58:15Z

Created page with "POLICY NO : 6063 EFFECTIVE DATE: 03/17/03 <big>'''Vendor Policy'''</big> NOTE: These guidelines are provided to assist UNMC workforce, including tho..."

New page

POLICY NO : 6063 

EFFECTIVE DATE: 03/17/03 

<big>'''Vendor Policy'''</big> 

NOTE: These guidelines are provided to assist UNMC workforce, including those in the patient treatment areas of the Munroe-Meyer Institute, the College of Medicine Optical Shop, the Lions Eye Bank and the College of Dentistry, as applicable, comply with HIPAA regulations. Those departments and clinics which fall under the jurisdiction of The Nebraska Medical Center and/or University Medical Associates should consult the policies and procedures of those entities for authoritative guidance. 

=== Basis for Policy ===
 

Vendors and sales representatives play an important role as providers of information and services to UNMC. Vendors are guests at UNMC and shall conduct their business in accordance with good business practices. 

=== Policy ===

Departments shall not provide vendors access to any confidential information, including patient information (protected health information or “PHI”) and proprietary information, unless the information is necessary to perform services on behalf of UNMC. A business associate agreement or addendum must be signed prior to any service performed (see UNMC Policy No. 8009, Contracts and Business Associate Agreements and Addendums Procedures). 

=== Purpose ===
 

* Identify vendors as visitors who are present in UNMC facilities for a legitimate business purpose
* Prohibit disclosure of confidential patient and proprietary information to vendors unless the information is necessary to perform services on behalf of UNMC as defined by the business associate agreement/addendum 

=== Definitions ===
 

'''Protected Health Information (PHI)''' is individually identifiable health information. Health information means any information, whether oral or recorded in any medium, that: 

* is created or received by UNMC; and
* relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual. 

Records containing PHI, in any form, are the property of UNMC. The PHI contained in the record is the property of the individual who is the subject of the record.

Protected health information excludes education records covered by the Family Educational Rights and Privacy Act (FERPA), and employment records held by UNMC in its role as employer.

'''Vendor'''. Any supplier or sales representative offering or providing services, supplies, or equipment to UNMC, its patients and healthcare providers practicing at UNMC.

For additional information, please contact the Compliance Officer or the Director, Business Services, or see UNMC Policy No. 8009, Contracts and Business Associate Agreements and Addendums Procedures.

Contract Signature Authority Table / Business Partner Agreement or Addendum /
Business Associate Agreements and Addendums Procedures

This is a new UNMC Policy.
This page updated on dkp.