Learning Resource Center Equipment and Computer Hardware and Software: Difference between revisions

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         <td width="60%">Section 6.0 - Information</td>
         <td width="60%">Section 6.0 - Facilities and Resources</td>
         <td width="40%">Originating Date: July, 1979</td>
         <td width="40%">Originating Date: July 1979</td>
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                 <td>Revised: January, 1988<br />Revised: March, 1999<br />Revised: [[Classroom/Presentation Equipment, Classroom Media Computer Hardware and Software version February 2008|February, 2008]]<br />Revised: March, 2015</td>
                 <td>Revised: January 1988<br />Revised: March 1999<br />Revised: [[Classroom/Presentation Equipment, Classroom Media Computer Hardware and Software version February 2008|February 2008]]<br />Revised: March 2015</td>
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<p style="margin-bottom:15px;">The purchase, distribution and maintenance of audio visual equipment, media and computer hardware and software at the College of Nursing are done in accordance with UNMC Policies 5000 and 6051.</p>
<p style="margin-bottom:15px;max-width:70em !important;">The purchase, distribution and maintenance of audio visual equipment, media and computer hardware and software at the College of Nursing are done in accordance with UNMC Policies [[Purchasing|5000]] and [[Computer Use/Electronic Information|6051]].</p>
===Procedure:===
<ol style="margin-bottom:15px;max-width:67em !important;">
====Classroom/Presentation Equipment, Classroom Media====
<li style="margin-bottom:15px;">'''Purchase'''
<ol style="margin-bottom:15px;">
<li style="margin-bottom:15px;">Purchase
   <ol style="list-style-type: lower-alpha;">
   <ol style="list-style-type: lower-alpha;">
       <li style="margin-bottom:15px;">All requisitions for new audiovisual equipment, classroom media, computer hardware and computer software will be reviewed to ensure compatibility with existing standards.  The College of Nursing Learning Resource Center (LRC) Coordinator will coordinate with the Assistant Dean for Informatics and Learning Technologies, and  the campus Assistant Deans to ensure equipment and media compatibility.  The Workstation Specialist will review hardware and software purchases to insure compatibility and compliance with standards.</li>
       <li style="margin-bottom:15px;">Requisitions for new audio visual equipment, media and computer hardware and software will be reviewed prior to purchase to ensure compatibility with existing standards.  The College of Nursing Learning Resource Center (LRC) Coordinators will review purchases  with the Associate Dean for Academic Programs and/or the respective division Assistant Dean to ensure that audio visual equipment is suitable for the intended purpose and that media content is appropriate.  The Workstation Specialists will review computer hardware and software purchases to insure compatibility and compliance with standards.</li>
       <li style="margin-bottom:15px;">All classroom/presentation equipment, classroom media, computer hardware, and computer software purchased by any Division of the College of Nursing is considered the property of the College of Nursing as a whole with assignment made to the College as a whole and not to an individual or individual division.</li>
       <li style="margin-bottom:15px;">Recommendations for the purchase of media should include input from all divisions if at all possible. The requester must involve, where appropriate, all course coordinators and LRC Coordinators. </li>
       <li style="margin-bottom:15px;">All classroom/presentation equipment, classroom media, computer hardware and computer software purchased by the College of Nursing will be delivered directly to the ordering division, if possibleOtherwise, delivery will be to the Omaha Learning Resource Center.  Upon receipt, each item will be checked to determine if order has been filled correctly and completely and if unit is working properly. The warranty card will then be filled out and returned if applicable.  All equipment received by the College of Nursing over $5,000 will be marked with a standard identification by UNMC Inventory control. All equipment over $100 and less than $5,000 will be marked with standard identification by the receiving Learning Resource Center.</li>
       <li style="margin-bottom:15px;">Media may be ordered for preview by request to the respective division LRC CoordinatorThe LRC Coordinator will be responsible for acquiring, disseminating and returning the preview materials in a timely manner.</li>
       <li style="margin-bottom:15px;">The College of Nursing will maintain an inventory of each piece of classroom/presentation equipment (regardless of cost) which will include the following information: type and brand of equipment, model number, vendor, serial number, date of purchase, grant or funding source, and University number assigned.</li>
       <li style="margin-bottom:15px;">The LRC Coordinators will maintain an inventory of each piece of audio visual equipment and media regardless of cost.  The Workstation Specialists will maintain an inventory of all computer hardware and software.</li>
       <li style="margin-bottom:15px;">The College of Nursing will maintain an inventory of all classroom media, computer hardware, and computer software. Data to be documented will depend upon the characteristics of the item.</li>
       <li style="margin-bottom:15px;">Audio visual equipment, media and computer hardware and software are to be inventoried on a yearly basis. Equipment on loan must be brought into one of the divisions on a yearly basis for this purpose.</li>
       <li style="margin-bottom:15px;">All classroom presentation equipment, classroom media, and computer hardware are to be inventoried on a yearly basis. Equipment on loan outside the College must be brought into one of the four campuses on a yearly basis for inventory.</li>
       <li style="margin-bottom:15px;">Audio visual equipment, media and computer hardware and software purchased by any division of the College of Nursing is considered the property of the College of Nursing as a whole with assignment made to the College not to an individual or division.</li>
   </ol>
   </ol>
</li>
</li>
<li style="margin-bottom:15px;">Maintenance
<li style="margin-bottom:15px;">'''Distribution'''
<ol style="list-style-type: lower-alpha;">
<ol style="list-style-type: lower-alpha;">
       <li style="margin-bottom:15px;">All classroom equipment and classroom media held on the campuses will be cleaned and maintained by the LRC Coordinators. If there is a repair issue, the LRC Coordinator will need to contact the campus assistant deans or in Omaha the Assistant Dean for Informatics and Learning Technologies to determine whether to repair or to replace the equipment. Any damage or loss of equipment should be reported immediately to the Learning Resource Center.</li>
       <li style="margin-bottom:15px;">Audio visual equipment, media and computer hardware and software purchased by the College of Nursing will be delivered directly to the ordering division if possible. Otherwise, delivery will be to the Omaha Learning Resource Center or Workstation Specialists.  Upon receipt, each item will be checked to determine if the order has been filled correctly and completely and if the unit is working properly. The warranty card will then be filled out and returned if applicable.</li>
       <li style="margin-bottom:15px;">All computer hardware and software will be maintained by the Workstation SpecialistAny damage or loss of computer hardware/software are to be reported immediately to the Workstation Specialist.</li>
      <li style="margin-bottom:15px;">All equipment costing $5,000 or more will be marked by UNMC Inventory Control with a standard asset identification tag. All equipment over $100 and less than $5,000 will be marked with the appropriate CON asset identification tag by the receiving Learning Resource Center or the Workstation Specialists.</li>
      <li style="margin-bottom:15px;">New equipment is considered the property of the College even without appropriate identification.</li>
       <li style="margin-bottom:15px;">Transferring, loaning and sharing, of audio visual equipment and media will be handled locally by the LRC Coordinators or Workstation Specialists, in accordance with CON Policy 6.2.1Disposal of audio visual and computer equipment will be according to UNMC policy 6051 and will be coordinated through the Workstation Specialists in order to expedite record keeping and ensure proper inventory control.</li>
</ol>
</ol>
</li>
</li>
<li style="margin-bottom:15px;">Location of Equipment
<li style="margin-bottom:15px;">'''Maintenance'''
<ol style="list-style-type: lower-alpha;">
<ol style="list-style-type: lower-alpha;">
       <li style="margin-bottom:15px;">New equipment is considered a part of the overall equipment inventory of the College, even without identification markingPhysical security of new media materials and
       <li style="margin-bottom:15px;">Audio visual equipment and media held by a division will be cleaned and maintained by the respective LRC Coordinator. If there is a repair issue, the LRC Coordinator will contact the division Assistant Dean or, in Omaha, the Associate Dean for Academic Programs to determine whether to repair or replace the itemAny damage or loss of media or audio visual equipment should be reported immediately to the Learning Resource Center.</li>
equipment is of paramount importance.
       <li style="margin-bottom:15px;">Computer hardware and software will be maintained by the Workstation Specialists. Any damage or loss of computer hardware or software are to be reported immediately to the Workstation Specialist.</li>
</li>
       <li style="margin-bottom:15px;">All transferring, loaning, sharing, disposal and/or sale of equipment, hardware and software will be handled locally by the LRC coordinators or Workstation Specialist, in accordance with Policy 6.2.1. Disposal and/or sale of equipment will be according to UNMC policy and coordinated through the Assistant Dean for Informatics and Learning Technologies in order to facilitate cross campus consistency in equipment, expedite record keeping and correct inventory control.</li>
</ol>
</li>
</ol>
</ol>
====Classroom Media====
<ol style="margin-bottom:15px;">
<li style="margin-bottom:15px;">Ordering Preview Media
  <ol style="list-style-type: lower-alpha;">
      <li style="margin-bottom:15px;">Media may be ordered for preview, by request to the respective campus LRC coordinator. The LRC Coordinator will be responsible for returning the preview materials in a timely manner. </li>
  </ol>
</li>
<li style="margin-bottom:15px;">Purchase
  <ol style="list-style-type: lower-alpha;">
      <li style="margin-bottom:15px;">Recommendations for purchase of media should be made across campus locations if at all possible. The requester must coordinate with all campus course coordinators (as appropriate) and all LRC Coordinators for a purchase decision.</li>
      <li style="margin-bottom:15px;">All computer software must be approved by the appropriate Assistant Dean and the College of Nursing Workstation Specialist.  </li>
  </ol>
</li>
</li>
</ol>
</ol>

Revision as of 15:18, July 13, 2022

Home   Facilities and Resources                    


UNIVERSITY OF NEBRASKA MEDICAL CENTER
COLLEGE OF NURSING
Audio Visual Equipment, Media and Computer Hardware and Software Subsection: 6.2.2
Section 6.0 - Facilities and Resources Originating Date: July 1979
Responsible Reviewing Agency:
Executive Council
Revised: January 1988
Revised: March 1999
Revised: February 2008
Revised: March 2015


The purchase, distribution and maintenance of audio visual equipment, media and computer hardware and software at the College of Nursing are done in accordance with UNMC Policies 5000 and 6051.

  1. Purchase
    1. Requisitions for new audio visual equipment, media and computer hardware and software will be reviewed prior to purchase to ensure compatibility with existing standards. The College of Nursing Learning Resource Center (LRC) Coordinators will review purchases with the Associate Dean for Academic Programs and/or the respective division Assistant Dean to ensure that audio visual equipment is suitable for the intended purpose and that media content is appropriate. The Workstation Specialists will review computer hardware and software purchases to insure compatibility and compliance with standards.
    2. Recommendations for the purchase of media should include input from all divisions if at all possible. The requester must involve, where appropriate, all course coordinators and LRC Coordinators.
    3. Media may be ordered for preview by request to the respective division LRC Coordinator. The LRC Coordinator will be responsible for acquiring, disseminating and returning the preview materials in a timely manner.
    4. The LRC Coordinators will maintain an inventory of each piece of audio visual equipment and media regardless of cost. The Workstation Specialists will maintain an inventory of all computer hardware and software.
    5. Audio visual equipment, media and computer hardware and software are to be inventoried on a yearly basis. Equipment on loan must be brought into one of the divisions on a yearly basis for this purpose.
    6. Audio visual equipment, media and computer hardware and software purchased by any division of the College of Nursing is considered the property of the College of Nursing as a whole with assignment made to the College not to an individual or division.
  2. Distribution
    1. Audio visual equipment, media and computer hardware and software purchased by the College of Nursing will be delivered directly to the ordering division if possible. Otherwise, delivery will be to the Omaha Learning Resource Center or Workstation Specialists. Upon receipt, each item will be checked to determine if the order has been filled correctly and completely and if the unit is working properly. The warranty card will then be filled out and returned if applicable.
    2. All equipment costing $5,000 or more will be marked by UNMC Inventory Control with a standard asset identification tag. All equipment over $100 and less than $5,000 will be marked with the appropriate CON asset identification tag by the receiving Learning Resource Center or the Workstation Specialists.
    3. New equipment is considered the property of the College even without appropriate identification.
    4. Transferring, loaning and sharing, of audio visual equipment and media will be handled locally by the LRC Coordinators or Workstation Specialists, in accordance with CON Policy 6.2.1. Disposal of audio visual and computer equipment will be according to UNMC policy 6051 and will be coordinated through the Workstation Specialists in order to expedite record keeping and ensure proper inventory control.
  3. Maintenance
    1. Audio visual equipment and media held by a division will be cleaned and maintained by the respective LRC Coordinator. If there is a repair issue, the LRC Coordinator will contact the division Assistant Dean or, in Omaha, the Associate Dean for Academic Programs to determine whether to repair or replace the item. Any damage or loss of media or audio visual equipment should be reported immediately to the Learning Resource Center.
    2. Computer hardware and software will be maintained by the Workstation Specialists. Any damage or loss of computer hardware or software are to be reported immediately to the Workstation Specialist.