CON Proctoring Process for Off Campus Examinations: Difference between revisions

From University of Nebraska Medical Center
Jump to navigation Jump to search
No edit summary
 
(23 intermediate revisions by the same user not shown)
Line 31: Line 31:
     </tr>
     </tr>
     <tr>
     <tr>
         <td width="60%"><big>'''Proctoring Process for Remote Students'''</big></td>
         <td width="60%"><big>'''Proctoring Process for Off Campus Examinations'''</big></td>
         <td width="40%"><big>Subsection: '''Appendix V'''</big></td>
         <td width="40%"><big>Subsection: '''Appendix V'''</big></td>
     </tr>
     </tr>
     <tr>
     <tr>
         <td width="60%">Section 5.0 - Students</td>
         <td width="60%">Section 5.0 - Appendices</td>
         <td width="40%">Originating Date: [[CON Proctoring Process for Remote Students version May 2011|May 2011]]</td>
         <td width="40%">Originating Date: [[CON Proctoring Process for Remote Students version May 2011|May 2011]]</td>
     </tr>
     </tr>
      
      
     <tr>
     <tr>
         <td width="60%">Responsible Reviewing Agency:<br /><div style="margin-left:3em; line-height:1.2;">Professional Graduate Nursing Program Curriculum Committee;<br />
         <td width="60%">Responsible Reviewing Agency:<br /><div style="margin-left:3em; line-height:1.2;">Professional Graduate Nursing Affairs Committee;<br />
Undergraduate Curriculum Committee</div></td>
Undergraduate Curriculum Committee</div><br />Approving Agency:<br /><div style="margin-left:3em; line-height:1.2;">General Faculty Organization</div></td>
         <td valign="top" rowspan="2" width="40%">
         <td valign="top" rowspan="2" width="40%">
          
          
             <table width="100%" cellpadding="0" cellspacing="0">
             <table width="100%" cellpadding="0" cellspacing="0">
                 <tr>
                 <tr>
                 <td>Reviewed: [[CON Proctoring Process for Remote Students version December 2012|December 2012]]<br />Reviewed: April 2016</td>
                 <td>Reviewed: [[CON Proctoring Process for Remote Students version December 2012|December 2012]]<br />Reviewed: [[CON Proctoring Process for Remote Students version April 2016|April 2016]]<br />Revised: [[CON Proctoring Process for Remote Students version May 2016|May 2016]]<br />Revised: [[CON Proctoring Process for Remote Students version April 2019|April 2019]]<br />Revised: December 2022</td>
                 </tr>
                 </tr>
             </table>
             </table>
Line 53: Line 53:
     </tr>
     </tr>
     <tr>
     <tr>
     <td><small>J:/RESOURCE MANUAL/Table of Contents College of Nursing Resource Manual</small></td>
     <td>Related policy:<br /><div style="margin-left:3em; line-height:1.2;">[[CON Proctors for Off Campus Testing|5.1.11 Proctors for Off Campus Testing]]</div></td>
     </tr>
     </tr>
</table>
</table>


<br />
<br />
===Student Qualifications for completing examinations off campus with a proctor:===
<ol style="max-width:70em !important;">
<li>Distance from the nearest UNMC campus is greater than 100 miles.
    <ol style="list-style-type:lower-alpha;"><li>The address in PeopleSoft/MyRecords will be used as address verification.
          <ol style="list-style-type:lower-roman;">
              <li>If the student recently moved and has not had a chance to update the address with UNMC, they must provide an official document such as a utility bill with their name and current address.</li>
          </ol>
    </li></ol>
</li>
<li>Approving off campus testing arrangements remains at the discretion of the faculty.
    <ol style="list-style-type:lower-alpha;"><li>The student may be required to provide documentation of extenuating circumstances.</li></ol>
</li>
</ol>


== '''Course Coordinator Responsibilities:''' ==
== '''Course Coordinator Responsibilities:''' ==
=== The Course Coordinator is responsible for the following: ===
=== The Course Coordinator is responsible for the following: ===
<ol style="max-width:70em !important;">
<ol style="max-width:70em !important;">
<li>Identify the students who require proctors.</li>
<li>Provide the student requesting off campus examination arrangements with the criteria and forms to request and identify a proctor.</li>
<li>Notify students that proctors must not be close personal friends or family members, and work managers are not advised. Proctors can include librarians, administrative staff, teachers, military officers, clergy, or testing or tutoring resource people at another college.</li>  
<li>Verify proctor meets requirements.</li>  
<li>Provide instructions and testing schedule to students and proctors. The specific testing dates should be the same for all remote students in the course. If an exception needs to be made in the test schedule, arrangements need to be made by the course coordinator, testing coordinator, and the proctor. Information about where the student’s course and test are located (e.g. Blackboard, course number) and if the student can use any course materials during the test should be provided to the proctor.</li>
<li>Provide instructions and testing schedule to students and proctors. The specific testing dates should be the same for all students in the course. If an exception needs to be made to the test schedule, arrangements need to be made by the course coordinator and the proctor. Information about the exam platform and if the student can use any course materials during the exam should be provided to the proctor.</li>
<li>Coordinate with Testing Coordinator concerning test password(s) and dates for proctors. Prior to administering the tests, course coordinators should notify proctors of the test password and any specific instructions.</li>
<li>Prior to administering the tests, course coordinators should notify proctors of the test password and any specific instructions, including if the student can use notes, scratch paper or any additional resources (textbook, additional electronic device).</li>
<li>Work with testing coordinator or IT to maximize test security measures prior to administering the test.</li>
<li>Course coordinator should provide contact information (phone number, email) for themselves as well as a secondary contact personnel in case of inadvertent platform or technical difficulties </li>
</ol>
</ol>


Line 72: Line 86:
=== The Student is responsible for the following:===
=== The Student is responsible for the following:===
<ol style="max-width:70em !important;">
<ol style="max-width:70em !important;">
<li>Identify a proctor and notify the course coordinator of the proctor contact information prior to the date listed in the syllabus. Any fees charged by the proctor will be the student’s responsibility.</li>
<li>Identify a proctor and notify the course coordinator of the proctor contact information prior to the date listed in the syllabus.  
<li>Schedule the test with the proctor during the allotted dates/times.</li>
    <ol style="list-style-type:lower-alpha">
<li>Bring a photo ID, the answer sheet, and a pencil to the test.</li>
        <li>Proctor cannot include a family member, a friend, any familiar person who has a relationship with the student, this includes managers, direct supervisor, co-workers, colleagues, subordinates, preceptors, or any person who would have a vested interest in helping the student to score higher on any exam </li>
<li>Do not bring any material (e.g. purses, backpacks, cell phones) except those allowed by the course coordinator (e.g. a blank answer sheet and “scratch” paper) into the testing area.</li>
        <li>Professional testing centers (e.g. Sylvan) or members of the Consortium of College Testing Centers (most community colleges belong to this organization), a local school or public library are preferred locations for off campus testing.</li>
<li>Document your answers on an answer sheet and leave both the answer sheet and any “scratch” paper used during the test with the proctor when the test has been concluded.</li>
    </ol>
<li>Remain in the testing area except in an emergency.</li>
</li>
<li>Log into the computer and Blackboard course management system to begin the test and log out of the computer at the end of the test.</li>
<li>Any fees charged by the proctor will be the student’s responsibility.</li>
<li>Schedule the test with the proctor during the published dates/times unless an exception has been made in writing by the faculty.</li>
<li>Student must show a photo ID to the proctor as verification prior to starting the test.</li>
<li>Do not bring any material (e.g. purses, backpacks, electronic devices, watches, hats, or coats) except those approved by the course coordinator into the testing area.</li>
<li>Leave any scratch paper used during the test with the proctor when the test has been concluded.</li>
<li>During the test, the student must remain in the testing area except in an emergency. </li>
</ol>
</ol>


Line 84: Line 103:
=== The Proctor is responsible for the following:===
=== The Proctor is responsible for the following:===
<ol style="max-width:70em !important;">
<ol style="max-width:70em !important;">
<li>Ensure that the computer the student will be using for the test has the most current version of Internet Explorer, Safari, or Mozilla Firefox. It is best if the computer being used for the test is not the student’s own computer.</li>
<li>Check a photo ID prior to the test.</li>
<li>Check a photo ID prior to the test if not familiar with the student.</li>
<li>Require students to set aside any electronic devices, backpacks, purses, coats, hats and watches (including smart watches and activity trackers) during the testing period.</li>
<li>Remove the student’s cell phone, PDA, backpack, purse and hat during the testing period.</li>
<li>Student cannot take the exam with unauthorized books, notes, or reference aids of any kind unless specifically stated in the letter from faculty. </li>
<li>Once the student has accessed Blackboard, enter the password <strong>without sharing</strong> the password with the student. If the security of the password has been breached, the proctor will notify the course coordinator and/or the testing coordinator immediately.</li>
<li>If scratch paper is permitted, it must be furnished by the proctor site. Scratch paper may be a blank piece of paper, computer paper, letter head or notebook paper.</li>
<li>Confirm that the test is the correct test.</li>
<li>Cell phones are not allowed to be used as a calculator. The student will use the built-in calculator in Examplify. </li>
<li>Make sure the student has a blank answer sheet to record item answers during the test. If requested by the student, provide a blank piece of paper for the student to use for “scratch” paper during the test.</li>
<li>Once the student has accessed the exam confirm that the test is the correct test and provide the password(s).</li>
<li>Adhere to the time limits for the test.</li>
<li>Monitor the testing environment; the student should not leave the testing area unless there is an emergency.</li>
<li>Supervise the testing environment; the student should not leave the testing room unless there is an emergency.</li>
<li>Verify that the test questions are not reproduced or retained in any form when the student has completed the test.</li>
<li>Verify that the test questions are not reproduced or retained in any form when the student has completed the test.</li>
<li>Collect completed answer sheets and any “scratch paper” from the student. If the student’s test is lost, proctors will mail the answer sheet to the instructor for grading purposes. When the course is completed, any retained answer sheets may be destroyed.</li>
<li>Collect and destroy scratch paper from the student. </li>
<li>Ensure that the student has logged out of the computer when the test is completed.</li>
<li>Ensure that the test has been submitted electronically if required and that the student logs out of the computer before leaving the testing area.</li>
</ol>
</ol>

Latest revision as of 18:26, December 15, 2022

Home   Appendices                    


UNIVERSITY OF NEBRASKA MEDICAL CENTER
COLLEGE OF NURSING
Proctoring Process for Off Campus Examinations Subsection: Appendix V
Section 5.0 - Appendices Originating Date: May 2011
Responsible Reviewing Agency:
Professional Graduate Nursing Affairs Committee;
Undergraduate Curriculum Committee

Approving Agency:
General Faculty Organization
Reviewed: December 2012
Reviewed: April 2016
Revised: May 2016
Revised: April 2019
Revised: December 2022
Related policy:


Student Qualifications for completing examinations off campus with a proctor:

  1. Distance from the nearest UNMC campus is greater than 100 miles.
    1. The address in PeopleSoft/MyRecords will be used as address verification.
      1. If the student recently moved and has not had a chance to update the address with UNMC, they must provide an official document such as a utility bill with their name and current address.
  2. Approving off campus testing arrangements remains at the discretion of the faculty.
    1. The student may be required to provide documentation of extenuating circumstances.

Course Coordinator Responsibilities:

The Course Coordinator is responsible for the following:

  1. Provide the student requesting off campus examination arrangements with the criteria and forms to request and identify a proctor.
  2. Verify proctor meets requirements.
  3. Provide instructions and testing schedule to students and proctors. The specific testing dates should be the same for all students in the course. If an exception needs to be made to the test schedule, arrangements need to be made by the course coordinator and the proctor. Information about the exam platform and if the student can use any course materials during the exam should be provided to the proctor.
  4. Prior to administering the tests, course coordinators should notify proctors of the test password and any specific instructions, including if the student can use notes, scratch paper or any additional resources (textbook, additional electronic device).
  5. Course coordinator should provide contact information (phone number, email) for themselves as well as a secondary contact personnel in case of inadvertent platform or technical difficulties

Student Responsibilities:

The Student is responsible for the following:

  1. Identify a proctor and notify the course coordinator of the proctor contact information prior to the date listed in the syllabus.
    1. Proctor cannot include a family member, a friend, any familiar person who has a relationship with the student, this includes managers, direct supervisor, co-workers, colleagues, subordinates, preceptors, or any person who would have a vested interest in helping the student to score higher on any exam
    2. Professional testing centers (e.g. Sylvan) or members of the Consortium of College Testing Centers (most community colleges belong to this organization), a local school or public library are preferred locations for off campus testing.
  2. Any fees charged by the proctor will be the student’s responsibility.
  3. Schedule the test with the proctor during the published dates/times unless an exception has been made in writing by the faculty.
  4. Student must show a photo ID to the proctor as verification prior to starting the test.
  5. Do not bring any material (e.g. purses, backpacks, electronic devices, watches, hats, or coats) except those approved by the course coordinator into the testing area.
  6. Leave any scratch paper used during the test with the proctor when the test has been concluded.
  7. During the test, the student must remain in the testing area except in an emergency.

Proctor Responsibilities:

The Proctor is responsible for the following:

  1. Check a photo ID prior to the test.
  2. Require students to set aside any electronic devices, backpacks, purses, coats, hats and watches (including smart watches and activity trackers) during the testing period.
  3. Student cannot take the exam with unauthorized books, notes, or reference aids of any kind unless specifically stated in the letter from faculty.
  4. If scratch paper is permitted, it must be furnished by the proctor site. Scratch paper may be a blank piece of paper, computer paper, letter head or notebook paper.
  5. Cell phones are not allowed to be used as a calculator. The student will use the built-in calculator in Examplify.
  6. Once the student has accessed the exam confirm that the test is the correct test and provide the password(s).
  7. Monitor the testing environment; the student should not leave the testing area unless there is an emergency.
  8. Verify that the test questions are not reproduced or retained in any form when the student has completed the test.
  9. Collect and destroy scratch paper from the student.
  10. Ensure that the test has been submitted electronically if required and that the student logs out of the computer before leaving the testing area.