Grant Equipment: Difference between revisions

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         <td width="60%">Section 6.0 - Policy</td>
         <td width="60%">Section 6.0 - Facilities and Resources</td>
         <td width="40%">Originating Date: April, 1996</td>
         <td width="40%">Originating Date: April 1996</td>
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                 <td>Revised: August, 1998<br />Revised: [[Grant Equipment Policy version February 2008|February, 2008]]<br />Revised: March, 2015</td>
                 <td>Revised: August 1998<br />Revised: [[Grant Equipment Policy version February 2008|February 2008]]<br />Revised: March 2015</td>
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<br />
<br />
===Policy===
===Policy===
<ol>
<ol style="max-width:70em !important;">
   <li style="margin-bottom:15px;">====Purchase of Equipment====
   <li style="margin-bottom:15px;text-indent:3em;">'''Purchase of Equipment'''
       <ol style="list-style-type: lower-alpha;">
       <ol style="list-style-type: lower-alpha;">
         <li style="margin-bottom:15px;">The College of Nursing follows all UNMC, University of Nebraska, and State guidelines regarding the purchase of equipment.</li>
         <li style="margin-bottom:15px;text-indent:0em;">The College of Nursing follows all UNMC ([[Purchasing|Policy 5000]]), University of Nebraska and State guidelines regarding the purchase of equipment.</li>
         <li style="margin-bottom:15px;">The Principal Investigator/Project Director, initiates the purchasing of research equipment through the Administrative Coordinator in the Niedfelt Nursing Research Center (NNRC) of computer equipment through the Workstation Specialist, and of instructional equipment through the Learning Resource Center Coordinator.  For purchases of equipment over $15,000, a competitive bidding process must take place by the UNMC Purchasing Department.</li>
         <li style="margin-bottom:15px;text-indent:0em;">All equipment purchased on a grant, on which the Principal Investigator (PI) or Project Director (PD) is a faculty member in the College of Nursing, is the property of the College.  </li>
         <li style="margin-bottom:15px;">The NNRC Administrative Coordinator maintains records of all research equipment purchased.  The Workstation Specialist maintains records of all computer equipment purchased, and the Learning Resource Center (LRC) Coordinator maintains records of all the instructional equipment purchased.  All equipment of $5,000 or more is tagged and maintained on a master equipment list by UNMC.  All other equipment purchased with grant funds of $100 or more, is inventoried by the NNRC, Workstation Specialist, or LRC Coordinator, respectively.  In addition, the PI or PD of a grant maintains an inventory of all equipment purchased.</li>
        <li style="margin-bottom:15px;text-indent:0em;">The PI/PD initiates the purchase of research equipment through the Administrator in the Niedfelt Nursing Research Center (NNRC).  The Workstation Specialists must be consulted about the purchase of computer equipment and must authorize and place into inventory all such hardware and software.  Instructional equipment needs should be reviewed by the appropriate Learning Resource Center Coordinator.  </li>
         <li style="margin-bottom:15px;">Purchase of Computers - The Workstation Specialist of the CON must authorize and place into inventory all hardware and software purchases.</li>
        <li style="margin-bottom:15px;text-indent:0em;">For purchase of equipment over $150,000, a competitive bidding process managed by the UNMC Purchasing Department must take place.</li>
         <li style="margin-bottom:15px;text-indent:0em;">The NNRC Administrator maintains an inventory of all grant related equipment.  The Workstation Specialists also maintain an inventory of computer equipment.  In addition, the PI or PD of a grant should also maintain a separate inventory. </li>
         <li style="margin-bottom:15px;text-indent:0em;">Equipment costing $5,000 or more will be marked by UNMC Inventory Control with a standard asset identification tag.  Computer equipment over $100 and less than $5,000 will be marked with the appropriate CON asset identification tag by the Workstation Specialists. </li>
       </ol>
       </ol>
   </li>
   </li>
   <li style="margin-bottom:15px;">Maintenance of Equipment
   <li style="margin-bottom:15px;text-indent:3em;">'''Maintenance of Equipment'''
       <ol style="list-style-type: lower-alpha;">
       <ol style="list-style-type: lower-alpha;">
         <li style="margin-bottom:15px;">Service contracts and/or maintenance of equipment purchased on a grant are charged to the grant.  After the grant has terminated, maintenance may be charged to special maintenance funds in the NNRC, Learning Resource Center, or to Division budgets within the CON. Authorization for charges to these funds must be pre-approved by the individual accountable for the budget to be charged.</li>
         <li style="margin-bottom:15px; text-indent:0em;">Service contracts and/or other maintenance expenses for equipment purchased on a grant are charged to the grant.  Upon termination of a grant, ongoing maintenance may be dropped, charged to a CON maintenance account or may be covered by NNRC, Learning Resource Center or Division funds. Authorization for charges to these funds must be pre-approved by the individual accountable for the budget to be charged.</li>
         <li style="margin-bottom:15px;">All computer equipment is to be inventoried on a yearly basis.  Equipment on loan outside the College must be brought into one of the four campuses on a yearly basis for inventory.</li>
         <li style="margin-bottom:15px; text-indent:0em;">Computer equipment is to be inventoried and updated on a yearly basis.  Equipment used off-campus and equipment on loan must be brought into one of the divisions on a yearly basis for this purpose.</li>
       </ol>
       </ol>
   </li>
   </li>
   <li style="margin-bottom:15px;">Disposition of Equipment After Termination of the Grant Period<br /><br />After a grant has ended, equipment remains with the PI/PD for a period of six months unless s/he chooses to place it in general use earlier, unless it is actively being used by the PI or designee for a  
   <li style="margin-bottom:15px;text-indent:3em;">'''Disposition of Equipment After Termination of the Grant Period'''<p style="margin-left:3em; text-indent:0em;">After a grant has ended, equipment purchased by the grant becomes part of the general CON pool unless it is actively being used by the PI, PD or their designee for a CON related purpose or unless negotiated otherwise with the CON Director, Administration & Operations.  Once placed into the general pool, the PI/PD will have priority for subsequent use of that equipment for six months.</p></li>
CON related purpose, or unless negotiated otherwise with the CON Assistant Dean for Administration.  Once placed into the general pool, the PI/PD will have priority standing for any subsequent use of that equipment.
   <li style="margin-bottom:15px;text-indent:3em;">'''Disposition of Equipment for Faculty Leaving CON'''<p style="margin-left:3em; text-indent:0em;">When a faculty member who is or has been a PI/PD leaves the CON, equipment purchased by their grant remains with the College unless negotiated otherwise with the CON Director, Administration & Operations.  Active investigators must request the transfer of essential research equipment to new institution.  University of Nebraska Policy will be followed with regard to this process.  (Accounting Information Manual – Section I).  A section on the disposition of grant purchased equipment is also part of CON Exit Procedures ([[Employee Separation|UNMC Policy 1006]]).</p></li>
</li>
   <li style="margin-bottom:15px;text-indent:3em;">'''General Use Equipment'''
   <li style="margin-bottom:15px;">Policy for Disposition of Equipment for Faculty Leaving CON<br /><br />When a faculty member who is or has been a PI/PD leaves the CON, equipment purchased remains with the College unless negotiated otherwise with the CON Assistant Dean for Administration.  Active investigators must request the transfer of essential research equipment to the new university.  University of Nebraska Policy will be followed.  A section on the disposition of grant purchased equipment is part of the CON Exit Procedures.
<p style="margin-left:3em; text-indent:0em;">General use equipment also becomes part of the College pool.  It is to be inventoried and available for use by request to the Office Associate in the Dean’s Office. </p></li>
</li>
   <li style="margin-bottom:15px;">General Use Equipment<br /><br />All general use equipment is inventoried and available for use either through the NNRC for research equipment or a division learning center for educational equipment.  Computers are the responsibility of the Workstation Specialist. </li>
</ol>
</ol>

Revision as of 14:27, March 16, 2017

Home   Facilities and Resources                    


UNIVERSITY OF NEBRASKA MEDICAL CENTER
COLLEGE OF NURSING
Grant Equipment Policy Subsection: 6.2.3
Section 6.0 - Facilities and Resources Originating Date: April 1996
Responsible Reviewing Agency:
Executive Council
Revised: August 1998
Revised: February 2008
Revised: March 2015


Policy

  1. Purchase of Equipment
    1. The College of Nursing follows all UNMC (Policy 5000), University of Nebraska and State guidelines regarding the purchase of equipment.
    2. All equipment purchased on a grant, on which the Principal Investigator (PI) or Project Director (PD) is a faculty member in the College of Nursing, is the property of the College.
    3. The PI/PD initiates the purchase of research equipment through the Administrator in the Niedfelt Nursing Research Center (NNRC). The Workstation Specialists must be consulted about the purchase of computer equipment and must authorize and place into inventory all such hardware and software. Instructional equipment needs should be reviewed by the appropriate Learning Resource Center Coordinator.
    4. For purchase of equipment over $150,000, a competitive bidding process managed by the UNMC Purchasing Department must take place.
    5. The NNRC Administrator maintains an inventory of all grant related equipment. The Workstation Specialists also maintain an inventory of computer equipment. In addition, the PI or PD of a grant should also maintain a separate inventory.
    6. Equipment costing $5,000 or more will be marked by UNMC Inventory Control with a standard asset identification tag. Computer equipment over $100 and less than $5,000 will be marked with the appropriate CON asset identification tag by the Workstation Specialists.
  2. Maintenance of Equipment
    1. Service contracts and/or other maintenance expenses for equipment purchased on a grant are charged to the grant. Upon termination of a grant, ongoing maintenance may be dropped, charged to a CON maintenance account or may be covered by NNRC, Learning Resource Center or Division funds. Authorization for charges to these funds must be pre-approved by the individual accountable for the budget to be charged.
    2. Computer equipment is to be inventoried and updated on a yearly basis. Equipment used off-campus and equipment on loan must be brought into one of the divisions on a yearly basis for this purpose.
  3. Disposition of Equipment After Termination of the Grant Period

    After a grant has ended, equipment purchased by the grant becomes part of the general CON pool unless it is actively being used by the PI, PD or their designee for a CON related purpose or unless negotiated otherwise with the CON Director, Administration & Operations. Once placed into the general pool, the PI/PD will have priority for subsequent use of that equipment for six months.

  4. Disposition of Equipment for Faculty Leaving CON

    When a faculty member who is or has been a PI/PD leaves the CON, equipment purchased by their grant remains with the College unless negotiated otherwise with the CON Director, Administration & Operations. Active investigators must request the transfer of essential research equipment to a new institution. University of Nebraska Policy will be followed with regard to this process. (Accounting Information Manual – Section I). A section on the disposition of grant purchased equipment is also part of CON Exit Procedures (UNMC Policy 1006).

  5. General Use Equipment

    General use equipment also becomes part of the College pool. It is to be inventoried and available for use by request to the Office Associate in the Dean’s Office.