Facility Security

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[[Identification Card]] | [[Secure Area Card Access]] | [[Privacy/Confidentiality]] | [[Computer Use/Electronic Information]] | [[Retention and Destruction/Disposal of Private and Confidential Information]] | [[Use and Disclosure of Protected Health Information]] | [[Notice of Privacy Practices]] | [[Access to Designated Record Set]] | [[Accounting of PHI Disclosures]] | [[Patient/Consumer Complaints]] | [[Vendors]] | [[Fax Transmissions]] | [[Psychotherapy Notes]] | [[Facility Security]] | [[Conditions of Treatment Form]] | [[Informed Consent for UNMC Media]] | [[Transporting Protected Health Information]] | [[Honest Broker]] | [[Social Security Number]] | [[Third Party Registry]] | [[Information Security Awareness and Training]]| [[Patient Privacy Investigations and Levels of Violation]]<br /><br />
Policy No.: '''6067'''<br />
Effective Date: '''03/17/03'''<br />
Revised Date: '''07/14/17 '''<br />
Reviewed Date:'''0711/1412/17 20 '''<br /><br />
<big>'''Facility Security Policy'''</big>
==Basis for Policy ==
It is the policy of the University of Nebraska Medical Center (UNMC) to comply with authoritative guidelines, to ensure a safe and secure workplace for faculty, students, staff, patients and visitors, and to protect the University. Further, it is the policy of UNMC to protect confidentiality and privacy through appropriate use of information gathered in the course of employment or other affiliation with UNMC or entrusted to UNMC for academic, research, patient care, or administrative purposes.
== Policy ==
All exterior doors to buildings and interior doors to clinics and offices housing protected health information (PHI) or confidential proprietary information will be locked after normal business hours, including weekends and holidays. <br />
Exterior and interior doors are secured by means of mechanical and/or electronic locking mechanisms.
*Knowing who should legitimately be in their work area
*Observing and reporting immediately any suspicious activities and/or individuals acting in a suspicious manner:
:*Contact Campus Security, Ext. 9402-559-5111 for occurrences on main campus
:*Contact 911 for occurrences off main campus
*Securing offices and other areas containing PHI or confidential proprietary information when not in use
===Securing Campus Buildings After Normal Business Hours===
*Campus buildings which include, but are not limited to Clarkson Tower, University Tower and Durham Outpatient Center which house confidential information are protected by a variety of physical security measures to prevent unauthorized individuals from gaining access.
*Campus Security will control facility access, including locking, unlocking, and restricting access during designated hours.
*Campus Security will conduct routine patrols of all buildings (both interior and exterior) after normal business hours.
*Campus Security will check any individual found in a secured area after hours for proper authorization.
*Managers of locations off the main campus are responsible for:
:*Evaluating and performing a risk assessment for their Clinic/Healthcare Center
:*Working with Facilities Management and Planning and Campus Security to develop appropriate polices policies and procedures for securing their work areas :*Training and instructing staff members on how to properly secure patient -related information
:*Securing buildings after hours
:*Securing Department Areas During Cleaning
::*Department management, in conjunction with Environmental Services (EVS) management, is responsible for performing a risk assessment of the physical security of the area when cleaning of the area takes place
::*It is department management 's responsibility to know the cleaning schedule and to inform EVS of any changes which might impact the physical security of the area during the cleaning hours.
::*If after normal business hours, EVS will ensure that the main door to the area remains locked where possible. If it is not possible to lock off the area, EVS and department management will evaluate options to mitigate the risk.
==Definitions ==
'''Workforce''' refers to faculty, staff, volunteers, trainees, students, independent contractors and other persons whose conduct, in the performance of work for UNMC, is under the direct control of UNMC, whether or not they are paid by UNMC.
==Additional Information==
*See [ Campus Security] or contact [ Gary SvandaCharlotte Evans], DirectorChief of Police, Campus Assistant Vice Chancellor, UNO Department of Public Safety and [ UNMC Security]*Contact the [ Photo ID Office] or [ Steven Williamson], ManagerDirector, Identification Card and Access Control
*[ Photo ID Website]
*UNMC Policy No. 6008, [[Identification Card]]