Grant Equipment Policy version February 2008

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Grant Equipment Policy Subsection: 6.2.3
Section 6.0 - Policy Originating Date: April, 1996
Responsible Reviewing Agency:
Executive Council
Revised: August, 1998
Revised: February, 2008
J:/RESOURCE MANUAL/Table of Contents College of Nursing Resource Manual


  1. All equipment purchased on grants on which the Principal Investigator or Project Director is a faculty member in the College of Nursing is the property of the college.
  2. Purchase of Equipment
    1. The College of Nursing follows all UNMC, University of Nebraska, and State guidelines regarding the purchase of equipment.
    2. The Principal Investigator/Project Director, initiates the purchasing of research equipment through the Administrative Coordinator in the Niedfelt Nursing Research Center (NNRC) of computer equipment through the Workstation Specialist, and of instructional equipment through the Learning Resource Center Coordinator. For purchases of equipment over $15,000, a competitive bidding process must take place by the UNMC Purchasing Department.
    3. The NNRC Administrative Coordinator maintains records of all research equipment purchased. The Workstation Specialist maintains records of all computer equipment purchased, and the Learning Resource Center (LRC) Coordinator maintains records of all the instructional equipment purchased. All equipment of $5,000 or more is tagged and maintained on a master equipment list by UNMC. All other equipment purchased with grant funds of $100 or more, is inventoried by the NNRC, Workstation Specialist, or LRC Coordinator, respectively. In addition, the PI or PD of a grant maintains an inventory of all equipment purchased.
    4. Purchase of Computers - The Workstation Specialist of the CON must authorize and place into inventory all hardware and software purchases.
  3. Maintenance of Equipment
    1. Service contracts and/or maintenance of equipment purchased on a grant are charged to the grant. After the grant has terminated, maintenance may be charged to special maintenance funds in the NNRC, Learning Resource Center, or to Division budgets within the CON. Authorization for charges to these funds must be pre-approved by the individual accountable for the budget to be charged.
    2. All computer equipment is to be inventoried on a yearly basis. Equipment on loan outside the College must be brought into one of the four campuses on a yearly basis for inventory.
  4. Disposition of Equipment After Termination of the Grant Period

    After a grant has ended, equipment remains with the PI/PD for a period of six months unless s/he chooses to place it in general use earlier, unless it is actively being used by the PI or designee for a CON related purpose, or unless negotiated otherwise with the CON Assistant Dean for Administration. Once placed into the general pool, the PI/PD will have priority standing for any subsequent use of that equipment.
  5. Policy for Disposition of Equipment for Faculty Leaving CON

    When a faculty member who is or has been a PI/PD leaves the CON, equipment purchased remains with the College unless negotiated otherwise with the CON Assistant Dean for Administration. Active investigators must request the transfer of essential research equipment to the new university. University of Nebraska Policy will be followed. A section on the disposition of grant purchased equipment is part of the CON Exit Procedures.
  6. General Use Equipment

    All general use equipment is inventoried and available for use either through the NNRC for research equipment or a division learning center for educational equipment. Computers are the responsibility of the Workstation Specialist.