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Grant Equipment: Difference between revisions
→Disposition of Equipment After Termination of the Grant Period
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<td width="60%"><big>'''Grant Equipment | <td width="60%"><big>'''Grant Equipment'''</big></td> | ||
<td valign="top" width="40%"><big>Subsection: '''6.2.3'''</big></td> | <td valign="top" width="40%"><big>Subsection: '''6.2.3'''</big></td> | ||
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<td valign="top" width="60%">Responsible Reviewing Agency:<br /><div style="margin-left:3em; line-height:1.2;">Executive Council</div></td> | <td valign="top" width="60%">Responsible Reviewing Agency:<br /><div style="margin-left:3em; line-height:1.2;">Executive Council</div><br />Related Documents:<br /><div style="margin-left:3em; line-height:1.2;">UNMC Policy 5000 Purchasing<br />UNMC Policy 1006 Employee Separation<br />UNMC Accounting Information Manual – Section I</div></td> | ||
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<td>Revised: August 1998<br />Revised: [[Grant Equipment Policy version February 2008|February 2008]]<br />Revised: March 2015</td> | <td>Revised: August 1998<br />Revised: [[Grant Equipment Policy version February 2008|February 2008]]<br />Revised: [[Grant Equipment Policy version March 2015|March 2015]]<br />Revised: November 2023 ([[Special:Diff/14824/{{REVISIONID}}|changes]]) | ||
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===Purpose=== | |||
<p style="max-width:70em !important;">Establishes the criteria for the purchase, distribution, and maintenance of grant-related equipment and computer hardware and software.</p> | |||
===Scope=== | |||
<p style="max-width:70em !important;">This policy applies to all faculty and staff involved in grants.</p> | |||
===Policy=== | ===Policy=== | ||
<ol style="max-width:70em !important; | ====Purchase of Equipment==== | ||
<ol style="max-width:70em !important; list-style-type: lower-alpha;"> | |||
<li style="margin-bottom:15px;text-indent:0em;">The College of Nursing follows all UNMC ([[Purchasing|Policy 5000]]), University of Nebraska and State guidelines regarding the purchase of equipment.</li> | <li style="margin-bottom:15px;text-indent:0em;">The College of Nursing follows all UNMC ([[Purchasing|Policy 5000]]), University of Nebraska and State guidelines regarding the purchase of equipment.</li> | ||
<li style="margin-bottom:15px;text-indent:0em;">All equipment purchased on a grant, on which the Principal Investigator (PI) or Project Director (PD) is a faculty member in the College of Nursing, is the property of the College. </li> | <li style="margin-bottom:15px;text-indent:0em;">All equipment purchased on a grant, on which the Principal Investigator (PI) or Project Director (PD) is a faculty member in the College of Nursing, is the property of the College. </li> | ||
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<li style="margin-bottom:15px;text-indent:0em;">Equipment costing $5,000 or more will be marked by UNMC Inventory Control with a standard asset identification tag. Computer equipment over $100 and less than $5,000 will be marked with the appropriate CON asset identification tag by the Workstation Specialists. </li> | <li style="margin-bottom:15px;text-indent:0em;">Equipment costing $5,000 or more will be marked by UNMC Inventory Control with a standard asset identification tag. Computer equipment over $100 and less than $5,000 will be marked with the appropriate CON asset identification tag by the Workstation Specialists. </li> | ||
</ol> | </ol> | ||
====Maintenance of Equipment==== | |||
<ol style="list-style-type: lower-alpha;"> | <ol style="max-width:70em !important; list-style-type: lower-alpha;"> | ||
<li style="margin-bottom:15px; text-indent:0em;">Service contracts and/or other maintenance expenses for equipment purchased on a grant are charged to the grant. Upon termination of a grant, ongoing maintenance may be dropped, charged to a CON maintenance account or may be covered by NNRC, Learning Resource Center or Division funds. Authorization for charges to these funds must be pre-approved by the individual accountable for the budget to be charged.</li> | <li style="margin-bottom:15px; text-indent:0em;">Service contracts and/or other maintenance expenses for equipment purchased on a grant are charged to the grant. Upon termination of a grant, ongoing maintenance may be dropped, charged to a CON maintenance account or may be covered by NNRC, Learning Resource Center or Division funds. Authorization for charges to these funds must be pre-approved by the individual accountable for the budget to be charged.</li> | ||
<li style="margin-bottom:15px; text-indent:0em;">Computer equipment is to be inventoried and updated on a yearly basis. Equipment used off-campus and equipment on loan must be brought into one of the divisions on a yearly basis for this purpose.</li> | <li style="margin-bottom:15px; text-indent:0em;">Computer equipment is to be inventoried and updated on a yearly basis. Equipment used off-campus and equipment on loan must be brought into one of the divisions on a yearly basis for this purpose.</li> | ||
</ol> | </ol> | ||
====Disposition of Equipment After Termination of the Grant Period==== | |||
<p style="max-width:70em !important; margin-left:3em; text-indent:0em;">After a grant has ended, equipment purchased by the grant becomes part of the general CON pool unless it is actively being used by the PI, PD or their designee for a CON related purpose or unless negotiated otherwise with the CON Director, Administration & Operations. Once placed into the general pool, the PI/PD will have priority for subsequent use of that equipment for six months.</p> | |||
<p style="margin-left:3em; text-indent:0em;">General use equipment also becomes part of the College pool. It is to be inventoried and available for use by request to the Office Associate in the Dean’s Office. </p | ====Disposition of Equipment for Faculty Leaving CON==== | ||
<p style="margin-left:3em; text-indent:0em;">When a faculty member who is or has been a PI/PD leaves the CON, equipment purchased by their grant remains with the College unless negotiated otherwise with the CON Director, Administration & Operations. Active investigators must request the transfer of essential research equipment to a new institution. University of Nebraska Policy will be followed with regard to this process. (Accounting Information Manual – Section I). A section on the disposition of grant purchased equipment is also part of CON Exit Procedures ([[Employee Separation|UNMC Policy 1006]]).</p> | |||
====General Use Equipment==== | |||
<p style="margin-left:3em; text-indent:0em;">General use equipment also becomes part of the College pool. It is to be inventoried and available for use by request to the Office Associate in the Dean’s Office. </p> | |||