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Credit Card Handling Procedures: Difference between revisions
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updated Controller email
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==Establishing the Ability to Accept Bank Card Payments: == | ==Establishing the Ability to Accept Bank Card Payments: == | ||
To establish the ability to accept bank card payments, departments should: | To establish the ability to accept bank card payments, departments should: | ||
*Send a written request for authorization to the Controller ([mailto: | *Send a written request for authorization to the Controller ([mailto:mhrncirik@unmc.edu Mike Hrncirik], zip 5080) | ||
*Contact [mailto:terry.lilla Terry Lilla], the Finance Cashier Office, for bank contact and equipment options information. | *Contact [mailto:terry.lilla@unmc.edu Terry Lilla], the Finance Cashier Office, for bank contact and equipment options information. | ||
*Notify [ | *Notify [mailto:sblum@unmc.edu Susan Blum], Accounts Payable, that the department will be taking bank card payments and of the cost center to which monthly processing transactions will be charged. | ||
== Transmitting Bank Card Payment Receipts to the Finance Cashier and Retaining Bank Card Information == | == Transmitting Bank Card Payment Receipts to the Finance Cashier and Retaining Bank Card Information == | ||
*Bank card machine transactions should be closed out via automatic closing at least once per business day. | *Bank card machine transactions should be closed out via automatic closing at least once per business day. | ||
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== Discontinuing the Acceptance of Bank Card Payments == | == Discontinuing the Acceptance of Bank Card Payments == | ||
To discontinue accepting bank card payments, departments should: | To discontinue accepting bank card payments, departments should: | ||
*Notify the [mailto: | *Notify the [mailto:mhrncirik@unmc.edu Controller], the [mailto:terry.lilla@unmc.edu Finance Cashier Office] and [mailto:sblum@unmc.edu Accounts Payable]. | ||
*Return any leased equipment.<br /> | *Return any leased equipment.<br /> | ||
The Finance Cashier Office will work with the Controller in cancelling the account with the bank (otherwise monthly charges will continue to be assessed). | The Finance Cashier Office will work with the Controller in cancelling the account with the bank (otherwise monthly charges will continue to be assessed). | ||
==Personnel Training== | ==Personnel Training== | ||
*Training of personnel who utilize the devices will be provided such that they are aware of attempted tampering or replacement of devices | *Training of personnel who utilize the devices will be provided such that they are aware of attempted tampering or replacement of devices | ||