Executive Memo 14: Difference between revisions

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<p>Revised 01/01/2019</p>
<p>Revised 07/17/2020</p>
<big>EXECUTIVE MEMORANDUM NUMBER 14</big>
<big>EXECUTIVE MEMORANDUM NUMBER 14</big> <br />
<p>Delegation of Administrative Authority to Approve Certain Types of University Contracts
Delegation of Administrative Authority to Approve Certain Types of University Contracts<br />
Per Board of Regents Policy 6.3.1
Per Board of Regents Policy 6.3.1<br />
Authority to Approve and Execute Contracts</p>
Authority to Approve and Execute Contracts at UNMC<br />
 
{| class="wikitable" border="1"
{| class="wikitable" border="1"
|-
|-
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! UNMC Campus Signature Authority*
! UNMC Campus Signature Authority*
|-
|-
| 4.a. || Any contract with a public utility or similar organization for the purchase of public utility services routinely used in the course of business in operation of the University. || Delegated to the campus. || Associate Vice Chancellor
| 4.a. || Any contract with a public utility or similar organization for the purchase of public utility services routinely used in the course of business in operation of the University. || Delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management; Associate Vice Chancellor for Campus Facilities
|-
|-
| 4.b. || Any contract for the purchase of fuels (including but not limited to gasoline, oil, diesel fuel, propane, etc.) routinely used in the regular course of business in operation of the University. || Delegated to the campus. ||  
| 4.b. || Any contract for the purchase of fuels (including but not limited to gasoline, oil, diesel fuel, propane, etc.) routinely used in the regular course of business in operation of the University. || Delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management
|-
|-
| 4.c. || Any contract relating to the staging, performance, or sponsorship of any cultural, performing arts, recreational, or intercollegiate athletic event. || Delegated to the campus. ||  
| 4.c. || Any contract relating to the staging, performance, or sponsorship of any cultural, performing arts, recreational, or intercollegiate athletic event. || Delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management
|-
|-
| 4.d. || Any contract for the procurement of construction services for a building, structure, or other improvement to real property which does not exceed $5,000,000 in the aggregate. || Up to $2,000,000 delegated to the campus. ||  
| 4.d. || Any contract for the procurement of construction services for a building, structure, or other improvement to real property which does not exceed $5,000,000 in the aggregate. || '''Up to $2,000,000''' delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management; Associate Vice Chancellor for Campus Facilities
|-
|-
| 4.e. || Any contract of any nature, not otherwise described in Section 6.3.1(4); provided that the contract does not exceed $5,000,000 in the aggregate over the term of the contract. || Up to $2,000,000 delegated to the campus.  ||  
| 4.e. || Any contract of any nature, not otherwise described in Section 6.3.1(4); provided that the contract does not exceed $5,000,000 in the aggregate over the term of the contract.|| '''Up to $2,000,000''' delegated to the campus.  || Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management; Associate Vice Chancellor for Campus Facilities; Senior Vice Chancellor for Academic Affairs (Student experience agreements, both revenue generating and/or zero-dollar); Vice Chancellor for Research (*Any contract, agreement, or memorandum of understanding relating to or collateral to public service, basic research, applied research and development, or student internships or traineeships including research components); Director of Sponsored Programs Administration*; Assistant Director of Sponsored Programs Administration*
|-
|-
| 4.f. || Contracts for the procurement of products for resale to consumers through University facilities, such as items sold through a University bookstore. || Delegated to the campus. || Robert Jennings, William Lawlor, or Douglas Ewald
| 4.f. || Any amendment of or change order to a contract for the procurement of construction services for a building, structure, or other improvement to real property, if such contract is duly approved by the Board of Regents or duly approved and executed pursuant to Section 4d, '''provided all such amendments or change orders for the project do not exceed, in the aggregate, the greater of $1,000,000 or 1.25% of the total project cost.''' || '''Up to $1,000,000''' delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management; Associate Vice Chancellor for Campus Facilities
|-
|-
| 4.g. || Contracts where the University will provide services to an external party, including, but not limited to research, instruction, consulting, planning, technical assistance, testing, or program development service. || Over $400,000 requires Board of Regents approval. || '''Federal Awards and Research Grant/Contracts''' - Deborah Vetter, Beth DeCarolis, Jennifer Larsen, Rowen Zetterman, Herbert Davies, Christopher Kratochvil or Paula Turpen
| 4.g. || Any contract for the procurement of professional services, except services of a licensed architect, engineer, landscape architect, or land surveyor, where the total fee for services, including contractor expenses, '''will not exceed $2,000,000'''. || '''Up to $1,000,000''' delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management
'''Anything else''' - Rowen Zetterman, Herbert Davies, Douglas Ewald, William Lawlor, or Susan Kraft Mann
|-
|-
| 4.f.
| 4.h. || Any contract for the procurement of professional services of an architect, engineer, landscape architect, or land surveyor, where the firm has been selected in accordance with RP-6.3.2. || Delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management; Associate Vice Chancellor for Campus Facilities
| Contracts providing for the sale of a single item of personal property owned by the University.
| Reasonable estimated market value over $250,000 requires Board of Regents approval. Over $100,000 is only reported to the Board of Regents.
| Robert Jennings, William Lawlor, or Douglas Ewald
|-
|-
| 4.i.
| 4.i. || Any contract granting to a party a lease or license to use University real property, provided (1) the term of the lease or license does not exceed twenty (20) years, or (2) the total aggregate rents or license fees payable over the term of the lease or license do not exceed $5,000,000. || '''Up to $2,000,000''' delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance
| Contracts relating to the staging, performance or sponsorship of any cultural, performing arts, recreational or intercollegiate athletic event, except any contract relating to any post-season intercollegiate football bowl game.
|Delegated to the campus.
|Robert Bartee, William Lawlor or Douglas Ewald
|-
|-
| 4.j.
| 4.j. || Any contract for or grant of an easement encumbering University real property '''where the value of the encumbrance of the easement and associated damages does not, in the reasonable judgment of the University, exceed a commercial value of $1,000,000.'''|| '''Up to $1,000,000''' delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Associate Vice Chancellor for Campus Facilities
| Contracts for the procurement of material to be added to the collection of any University gallery, library or museum facility in the regular course of business in operation of any such facility.
| Delegated to the campus.
| Robert Jennings, Emily McElroy, William Lawlor, or Douglas Ewald
|-
|-
| 4.k.
| 4.k. || Any contract granting a license or assigning the right to grant a license in any University technology as part of the transfer of such technology for commercial purposes. || Delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development; President and CEO, UNeMed Corporation; Director of Intellectual Property, UNeMed Corporation
| Contracts whereby University of Nebraska Television will provide services to an external party, including, but not limited to, research, instruction, consulting, planning, production, technical assistance, or program development services.
| Over $400,000 requires Board of Regents approval.
| Rowen Zetterman or Herbert Davies
|-
|-
| 4.l.
| 4.l. || Any contract of employment with a University faculty or staff member, including UNMC Terms of Employment Agreements with clinical faculty and UNMC Supplemental Compensation Agreements, for appointments and salary obligations that may be approved by the President or his or her designees under Section 3.2 of the ''Bylaws.'' || Delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Senior Vice Chancellor for Academic Affairs; Associate Vice Chancellor for Academic Affairs
| Contracts for the procurement of construction services or supplies for a building, structure or other improvement to real property less than or equal to $2,000,000.
| Over $250,000 is only reported to the Board of Regents.
| Robert Jennings, William Lawlor, Kenneth Hansen, or Douglas Ewald
|-
|-
| 4.m.
| 4.m. || Any contract for the disposal of real property that the President is authorized to approve in accordance with RP-6.2.3. || Delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development
| Contracts for the procurement of personal property less than or equal to $400,000.
| Over $250,000 is only reported to the Board or Regents.
| Robert Jennings, William Lawlor, or Douglas Ewald
|-
|-
| 4.n.
| 4.n.|| Any contract relating to acceptance of a gift or grant that the President or a Chancellor is authorized to accept in accordance with RP-6.6.7. || Delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Senior Vice Chancellor for Academic Affairs; Vice Chancellor for Research; Director of Sponsored Programs Administration; Assistant Director of Sponsored Programs Administration; Associate Vice Chancellor for Clinical Research
| Contracts for the procurement of construction services or supplies for building, structure or other improvement to real property over $2,000,000.
| Over $2,000,000
| Robert Jennings, William Lawlor, Kenneth Hansen or Douglas Ewald
|-
|-
| 4.o.
| 4.o.|| Any subcontract awarded in accordance with a grant to the University in the normal course of business. || Delegated to the campus. || Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Vice Chancellor for Research; Director of Sponsored Programs Administration; Assistant Director of Sponsored Programs Administration
| Contracts for the procurement of personal property over $400,000.
| Over $400,000 and is not competitively bid and is not awarded to low responsible bidder and exceeds budget as approved by the Board of Regents.
| Robert Jennings, William Lawlor, or Douglas Ewald
|}
|}
*Footnote:  
 
{| class="wikitable" border="1"
|-
! Subsection of RP 6.3.1
! Description
! Board of Regents Approval Required
|-
|4.e. || Any contract granting a license or assigning the right to grant a license in regard to the marketing or sale of any University class or course of instruction. || Retained by the President, NOT delegated to the campus
|-
|4.e. || Any contract for services relating to the marketing or sale of any University class or course of instruction by a licensee or assignee of the University. || Retained by the President, NOT delegated to the campus
|-
|4.g. || Any contract with an accounting/auditing firm. || Requires Pre-approval by Board of Regents' Audit, Risk, and Compliance Committee
|}
Footnote:  
# Chancellor has approval authority and has delegated it as noted.
# Chancellor has approval authority and has delegated it as noted.
# Unless multiple signatures are required the first name listed is the primary contact.
# Proposed changes to the tables shall be submitted to the [mailto:doug.ewald@unmc.edu Vice Chancellor for Business, Finance, and Business Development].
# Proposed changes to the tables shall be submitted to the [mailto:wlawlor@unmc.edu Assistant Vice Chancellor for Business and Finance].
 
Updated by [mailto:dpanowic@unmc.edu dkp]

Latest revision as of 10:45, August 25, 2020

Revised 07/17/2020

EXECUTIVE MEMORANDUM NUMBER 14
Delegation of Administrative Authority to Approve Certain Types of University Contracts
Per Board of Regents Policy 6.3.1
Authority to Approve and Execute Contracts at UNMC

Subsection of RP 6.3.1 Description Board of Regents Approval Required UNMC Campus Signature Authority*
4.a. Any contract with a public utility or similar organization for the purchase of public utility services routinely used in the course of business in operation of the University. Delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management; Associate Vice Chancellor for Campus Facilities
4.b. Any contract for the purchase of fuels (including but not limited to gasoline, oil, diesel fuel, propane, etc.) routinely used in the regular course of business in operation of the University. Delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management
4.c. Any contract relating to the staging, performance, or sponsorship of any cultural, performing arts, recreational, or intercollegiate athletic event. Delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management
4.d. Any contract for the procurement of construction services for a building, structure, or other improvement to real property which does not exceed $5,000,000 in the aggregate. Up to $2,000,000 delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management; Associate Vice Chancellor for Campus Facilities
4.e. Any contract of any nature, not otherwise described in Section 6.3.1(4); provided that the contract does not exceed $5,000,000 in the aggregate over the term of the contract. Up to $2,000,000 delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management; Associate Vice Chancellor for Campus Facilities; Senior Vice Chancellor for Academic Affairs (Student experience agreements, both revenue generating and/or zero-dollar); Vice Chancellor for Research (*Any contract, agreement, or memorandum of understanding relating to or collateral to public service, basic research, applied research and development, or student internships or traineeships including research components); Director of Sponsored Programs Administration*; Assistant Director of Sponsored Programs Administration*
4.f. Any amendment of or change order to a contract for the procurement of construction services for a building, structure, or other improvement to real property, if such contract is duly approved by the Board of Regents or duly approved and executed pursuant to Section 4d, provided all such amendments or change orders for the project do not exceed, in the aggregate, the greater of $1,000,000 or 1.25% of the total project cost. Up to $1,000,000 delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management; Associate Vice Chancellor for Campus Facilities
4.g. Any contract for the procurement of professional services, except services of a licensed architect, engineer, landscape architect, or land surveyor, where the total fee for services, including contractor expenses, will not exceed $2,000,000. Up to $1,000,000 delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management
4.h. Any contract for the procurement of professional services of an architect, engineer, landscape architect, or land surveyor, where the firm has been selected in accordance with RP-6.3.2. Delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Director of Procurement and Materials Management; Associate Vice Chancellor for Campus Facilities
4.i. Any contract granting to a party a lease or license to use University real property, provided (1) the term of the lease or license does not exceed twenty (20) years, or (2) the total aggregate rents or license fees payable over the term of the lease or license do not exceed $5,000,000. Up to $2,000,000 delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance
4.j. Any contract for or grant of an easement encumbering University real property where the value of the encumbrance of the easement and associated damages does not, in the reasonable judgment of the University, exceed a commercial value of $1,000,000. Up to $1,000,000 delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Associate Vice Chancellor for Campus Facilities
4.k. Any contract granting a license or assigning the right to grant a license in any University technology as part of the transfer of such technology for commercial purposes. Delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; President and CEO, UNeMed Corporation; Director of Intellectual Property, UNeMed Corporation
4.l. Any contract of employment with a University faculty or staff member, including UNMC Terms of Employment Agreements with clinical faculty and UNMC Supplemental Compensation Agreements, for appointments and salary obligations that may be approved by the President or his or her designees under Section 3.2 of the Bylaws. Delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Senior Vice Chancellor for Academic Affairs; Associate Vice Chancellor for Academic Affairs
4.m. Any contract for the disposal of real property that the President is authorized to approve in accordance with RP-6.2.3. Delegated to the campus. Vice Chancellor for Business, Finance, and Business Development
4.n. Any contract relating to acceptance of a gift or grant that the President or a Chancellor is authorized to accept in accordance with RP-6.6.7. Delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Senior Vice Chancellor for Academic Affairs; Vice Chancellor for Research; Director of Sponsored Programs Administration; Assistant Director of Sponsored Programs Administration; Associate Vice Chancellor for Clinical Research
4.o. Any subcontract awarded in accordance with a grant to the University in the normal course of business. Delegated to the campus. Vice Chancellor for Business, Finance, and Business Development; Assistant Vice Chancellor for Business and Finance; Vice Chancellor for Research; Director of Sponsored Programs Administration; Assistant Director of Sponsored Programs Administration
Subsection of RP 6.3.1 Description Board of Regents Approval Required
4.e. Any contract granting a license or assigning the right to grant a license in regard to the marketing or sale of any University class or course of instruction. Retained by the President, NOT delegated to the campus
4.e. Any contract for services relating to the marketing or sale of any University class or course of instruction by a licensee or assignee of the University. Retained by the President, NOT delegated to the campus
4.g. Any contract with an accounting/auditing firm. Requires Pre-approval by Board of Regents' Audit, Risk, and Compliance Committee

Footnote:

  1. Chancellor has approval authority and has delegated it as noted.
  2. Proposed changes to the tables shall be submitted to the Vice Chancellor for Business, Finance, and Business Development.

Updated by dkp

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