Employee Leave: Difference between revisions
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Policy No: '''1001'''<br /> | Policy No: '''1001'''<br /> | ||
Effective Date: '''09/09/05'''<br /> | Effective Date: '''09/09/05'''<br /> | ||
Revised Date: ''' | Revised Date: '''03/15/26'''<br /> | ||
Reviewed Date: ''' | Reviewed Date: '''03/15/26'''<br /> | ||
<br /> | <br /> | ||
'''<big>Employee Leave Policy</big>'''<br /><br /> | '''<big>Employee Leave Policy</big>'''<br /><br /> | ||
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==Policy== | ==Policy== | ||
=== | === 5.1 Recording of Leave Time === | ||
All leave must be recorded according to established payroll procedures. A record-keeping system for leave usage must be maintained by departments. Records of leave must remain in the department files for three (3) years. | All leave must be recorded according to established payroll procedures. A record-keeping system for leave usage must be maintained by departments. Records of leave must remain in the department files for three (3) years. | ||
=== | === 5.2 Administrative Leave === | ||
It is the policy of UNMC that regular full-time and part-time employees may be granted administrative leave, with or without pay, for good and sufficient reason. Temporary employees are not eligible to receive administrative leave with pay. | It is the policy of UNMC that regular full-time and part-time employees may be granted administrative leave, with or without pay, for good and sufficient reason. Temporary employees are not eligible to receive administrative leave with pay. | ||
=== | === 5.3 Bereavement/Funeral Leave === | ||
When necessary, up to five consecutive workdays of bereavement/funeral leave may be granted in the event of a death within the employee’s immediate family. Employees are expected to notify their supervisor of the need for bereavement/funeral leave as soon as reasonably possible. For persons not defined as immediate family, up to one day of bereavement/funeral leave may be granted at the discretion of the employee’s supervisor. | When necessary, up to five consecutive workdays of bereavement/funeral leave may be granted in the event of a death within the employee’s immediate family. Employees are expected to notify their supervisor of the need for bereavement/funeral leave as soon as reasonably possible. For persons not defined as immediate family, up to one day of bereavement/funeral leave may be granted at the discretion of the employee’s supervisor. | ||
=== | === 5.4 Civil Leave === | ||
UNMC provides paid civil leave to regular employees for specific civic duties that occur during scheduled working hours. Eligible use of civil leave include: | UNMC provides paid civil leave to regular employees for specific civic duties that occur during scheduled working hours. Eligible use of civil leave include: | ||
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In accordance with Neb. Rev. Stat. §81-1391, certified disaster service volunteers of the American Red Cross may be granted up to 15 working days per calendar year of paid leave to participate in specialized disaster relief services within Nebraska, upon formal request by the American Red Cross. | In accordance with Neb. Rev. Stat. §81-1391, certified disaster service volunteers of the American Red Cross may be granted up to 15 working days per calendar year of paid leave to participate in specialized disaster relief services within Nebraska, upon formal request by the American Red Cross. | ||
=== | === 5.5 Crisis Leave === | ||
UNMC maintains a Crisis Leave Bank to support employees experiencing emergency situations that require extended time away from work. Regular employees who have completed original probation may be eligible to receive paid crisis leave when all applicable accrued leave - including sick, vacation, and floating/banked holiday time has been exhausted. | UNMC maintains a Crisis Leave Bank to support employees experiencing emergency situations that require extended time away from work. Regular employees who have completed original probation may be eligible to receive paid crisis leave when all applicable accrued leave - including sick, vacation, and floating/banked holiday time has been exhausted. | ||
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'''[https://www.unmc.edu/human-resources/_documents/forms/emp_rel/Crisis-Leave-Donation.pdf Crisis Leave Donation Form]''' / '''[https://www.unmc.edu/human-resources/_documents/forms/emp-rel/Crisis-Leave-Request.pdf Crisis Leave Request Form] /''' [https://www.unmc.edu/human-resources/_documents/forms/emp-rel/advance-leave.pdf '''Advance Leave Form'''] | '''[https://www.unmc.edu/human-resources/_documents/forms/emp_rel/Crisis-Leave-Donation.pdf Crisis Leave Donation Form]''' / '''[https://www.unmc.edu/human-resources/_documents/forms/emp-rel/Crisis-Leave-Request.pdf Crisis Leave Request Form] /''' [https://www.unmc.edu/human-resources/_documents/forms/emp-rel/advance-leave.pdf '''Advance Leave Form'''] | ||
=== | === 5.6 Family/Medical & Family/Military Leave - FMLA === | ||
The Family and Medical Leave Act of 1993 (FMLA) entitles each eligible employee to a maximum of 12 weeks of unpaid leave for certain family and medical reasons in a 12-month period. UNMC complies with this act and expands its coverage to include all regular employees with an FTE of 0.50 or greater. Other employees, including temporary employees and graduate students, are covered with at least 1,250 hours of service for the year preceding the leave. | The Family and Medical Leave Act of 1993 (FMLA) entitles each eligible employee to a maximum of 12 weeks of unpaid leave for certain family and medical reasons in a 12-month period. UNMC complies with this act and expands its coverage to include all regular employees with an FTE of 0.50 or greater. Other employees, including temporary employees and graduate students, are covered with at least 1,250 hours of service for the year preceding the leave. | ||
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[https://www.unmc.edu/human-resources/_documents/procedures/supplemental-parental-leave-form.pdf '''Request for Supplemental Parental Leave'''] | [https://www.unmc.edu/human-resources/_documents/procedures/supplemental-parental-leave-form.pdf '''Request for Supplemental Parental Leave'''] | ||
=== | === 5.7 Nebraska Family Military Leave === | ||
The Nebraska Unicameral enacted the Nebraska Family Military Leave Act effective April 4, 2007. As such, UNMC provides unpaid leave to qualifying University employees who are spouses or parents of military service members under federal or state deployment orders. | The Nebraska Unicameral enacted the Nebraska Family Military Leave Act effective April 4, 2007. As such, UNMC provides unpaid leave to qualifying University employees who are spouses or parents of military service members under federal or state deployment orders. | ||
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''' [https://www.unmc.edu/human-resources/_documents/forms/emp-rel/LOA-Request-for-Nebraska-Military-Family-Leave.docx Request for Nebraska Military Family Leave Form]''' | ''' [https://www.unmc.edu/human-resources/_documents/forms/emp-rel/LOA-Request-for-Nebraska-Military-Family-Leave.docx Request for Nebraska Military Family Leave Form]''' | ||
=== | === 5.8 Holiday Leave === | ||
UNMC provides thirteen (13) paid holidays a year to all regular employees. UNMC recognizes seven (7) traditional holidays where non-essential business operations are closed. UNMC also recognizes six (6) floating/observed holidays, during which UNMC operations are open; employees may use these days on or after the date on which they are observed, with supervisory approval. The maximum accrual of floating holidays is 40 hours.<br /> | UNMC provides thirteen (13) paid holidays a year to all regular employees. UNMC recognizes seven (7) traditional holidays where non-essential business operations are closed. UNMC also recognizes six (6) floating/observed holidays, during which UNMC operations are open; employees may use these days on or after the date on which they are observed, with supervisory approval. The maximum accrual of floating holidays is 40 hours.<br /> | ||
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=== | === 5.9 Inclement Weather === | ||
Chancellors of the University of Nebraska have the discretion to close campuses due to local weather conditions. When a University of Nebraska campus is closed due to inclement weather, employees will receive paid leave if they were scheduled to work during the closure. | Chancellors of the University of Nebraska have the discretion to close campuses due to local weather conditions. When a University of Nebraska campus is closed due to inclement weather, employees will receive paid leave if they were scheduled to work during the closure. | ||
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[https://www.unmc.edu/human-resources/_documents/procedures/supplemental-parental-leave-form.pdf Request for Supplemental Parental Leave] | [https://www.unmc.edu/human-resources/_documents/procedures/supplemental-parental-leave-form.pdf Request for Supplemental Parental Leave] | ||
=== 5.14 Sick Leave | === 5.14 Sick Leave === | ||
Sick leave means the period of time during which the employee is incapacitated or unable, due to illness or injury, to perform the regularly assigned duties of their position. Paid sick leave means a period of time that the employee is paid their regular salary during a period of illness or injury. The period of time shall begin and end when medically indicated to the satisfaction of the appropriate administrative officer. | Sick leave means the period of time during which the employee is incapacitated or unable, due to illness or injury, to perform the regularly assigned duties of their position. Paid sick leave means a period of time that the employee is paid their regular salary during a period of illness or injury. The period of time shall begin and end when medically indicated to the satisfaction of the appropriate administrative officer. | ||