Medical Surveillance: Difference between revisions

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width="20">[[Intellectual Property]]</td>
width="20">[[Intellectual Property]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3">&#160;</td>
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[[Safety]] | [[Deadly Weapon]] | [[Shipping Hazardous Materials]] | [[Latex Sensitivity]] | [[Bloodborne Pathogens Exposure]] | [[Waste Handling]] | [[Portable Space Heaters]] | [[Children in the Workplace]] | [[Pets in the Workplace]] | [[Tuberculosis Exposure]] | [[Food, Drinks and Cosmetic Use in Laboratory Areas]] | [[Medical Surveillance]] | [[Enterprise Threat Assessment Response Team]] | [[Management of Violent or Aggressive Patients/Visitors]] | [[Youth Safety]]
[[Safety]] | [[Deadly Weapon]] | | [[Shipping Hazardous Materials]] | [[Latex Sensitivity]] | [[Bloodborne Pathogens Exposure]] | [[Waste Handling]] | [[Portable Space Heaters]] | [[Children in the Workplace]] | [[Pets in the Workplace]] | [[Tuberculosis Exposure]] | [[Food, Drinks and Cosmetic Use in Laboratory Areas]] | [[Medical Surveillance]] | [[Enterprise Threat Assessment Response Team]] | [[Management of Violent or Aggressive Patients/Visitors]] | [[Youth Safety]] | [[Tours]] | [[Small Appliance]] | [[Unmanned Aircraft]] | [[Electric Scooter]] | [[Face Covering]]
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Policy No.: '''2011''' <br />
Policy No.: '''2011''' <br />
Effective Date: '''02/15/2011''' <br />
Effective Date: '''02/15/2011''' <br />
Revised Date:<br />
Revised Date: '''12/02/21'''<br />
Reviewed Date: '''02/14/2011'''<br />
Reviewed Date: '''12/02/21'''<br />  
<br />
<br />
<big>'''Medical Surveillance Policy'''</big>
<big>'''Medical Surveillance Policy'''</big>
== Policy ==  
== Policy ==  
The purpose of the medical surveillance program is to evaluate the health of employees related to their potential occupational exposures to hazardous agents. This program will also assure compliance with various regulations which require medical monitoring when employees use certain materials, are exposed to certain biological or physical hazards or are members of certain regulated occupational groups. This policy does not include ergonomic-related illnesses and work-related injuries/illnesses (worker's compensation claims) covered under the University Workers Compensation Program. <br /><br />
The purpose of the medical surveillance program is to evaluate the health of employees related to their potential occupational exposures to hazardous agents. This program will also assure compliance with various regulations which require medical monitoring when employees use certain materials, are exposed to certain biological, chemical, radiological or physical hazards or are members of certain regulated occupational groups. This policy does not include ergonomic-related illnesses and work-related injuries/illnesses (worker's compensation claims) covered under the University Workers Compensation Program. <br />
Those working with animals should refer to the [http://www.unmc.edu/comparativemed/ohsp_requirements.htm Summary of the UNMC Occupational Health & Safety Program for Personnel with Animal Contact].
<br />
 
Those working with animals should refer to the [https://info.unmc.edu/iacuc/docs/policy-for-occupational-health-and-safety.pdf IACUC Policy for Occupational Health and Safety for Personnel with Animal Exposure].
== Responsibility ==  
== Responsibility ==  
=== Employee ===  
=== Employee ===  
#Complete the pre-employment medical surveillance based upon the position description or as determined following a review of the employee job tasks against the medical surveillance criteria.
#Complete the pre-employment medical surveillance based upon the position description or as determined following a review of the employee job tasks against the medical surveillance criteria.
#Participate in an on-going medical surveillance program based upon the position description or as determined following a review of the employee job tasks against the medical surveillance criteria.  
#Participate in an ongoing medical surveillance program based upon the position description or as determined following a review of the employee job tasks against the medical surveillance criteria.  
#Following an exposure or other adverse event, notify your supervisor and do the following:
#Following an exposure or other adverse event, notify your supervisor/manager and follow the reporting guidance on the UNMC [https://www.unmc.edu/ehs/safety/incident-reporting.html Incident Reporting] webpage.
##If obvious intervention is needed, report to Employee Health during business hours or to the Emergency Department if during holidays, evenings or weekends; or
=== Supervisor/Manager ===  
##If intervention is not obvious, call 9-OUCH (9-6824) or page 402-888-OUCH to discuss exposure and determine if medical intervention is needed. 
#Update position descriptions as needed to accurately reflect the elements of the job including exposures, personal protective equipment, physical requirements, etc.  
##Follow the recommendation for intervention.
##Based on the requirements of some positions at UNMC, the offer of employment is contingent upon successful completion of post-offer, pre-employment health services/examinations conducted through Nebraska Medicine Employee Health (EH).
#Following any exposure or adverse event, the employee must complete a [http://www.unmc.edu/hr/Forms/FstRprtIncident.pdf Confidential Report of Occurrence] form for incidents or injuries related occupational exposures to hazardous agents. <br />
##To determine if a position requires pre-employment health services/examinations, review the Compliance/Occupational Health Requirements section of the candidate’s position description in PeopleAdmin.
=== Supervisor ===  
##Information indicating whether a service/examination is required based on the responsibilities and working environment of the position can be found on the NU Values - Employee Health Services webpage.
#Update position descriptions as needed to accurately reflect the elements of the job including exposures, personal protective equipment, physical requirements, etc.
#Review the [https://www.osha.gov/sites/default/files/publications/osha3162.pdf Medical Screening and Surveillance Requirements in OSHA Standards: A Guide] to determine if the employee job tasks require any medical screening or surveillance.
#Review employee job tasks against the medical surveillance criteria listed below.
#Coordinate with EH when medical screening and surveillance is indicated for an employee.
#Coordinate with Employee Health when medical surveillance is indicated for an employee.
#Encourage employees to self-identify to EH any medical concerns involving occupational exposure risks.
#Encourage employees to self identify to Employee Health any medical concerns involving occupational exposure risks.  
#Contact Environmental Health and Safety (EHS) for questions about this process or for additional guidance.
=== The Campus Safety Office ===
=== Environmental Health and Safety ===
#Serve as program administrator and coordinate the campus medical surveillance program.  
#Serves as program administrator and works with EH to coordinate the campus medical surveillance program.  
#Act as liaison with the Employee Health personnel and other employees.  
#Acts as liaison with EH personnel and other employees.  
#Provide exposure evaluations when deemed necessary.
#Provides exposure evaluations when deemed necessary.
#Provide feedback to supervisors on medical surveillance inquiries.
#Provides feedback to supervisors/managers on medical surveillance inquiries.
#Monitors the Occupational Injury and Illness Report for possible research related accidents and illnesses.
#Reviews Injury and Illness Reports and provides follow-up as needed.
=== Employee Health ===  
=== Employee Health ===  
#Provide medical surveillance exam for employee based upon the position description or as determined following a review of the employee job tasks against the medical surveillance criteria.  
#Provides initial medical screening and ongoing employee surveillance based upon the position description or as determined following a risk assessment.  
#Refer to other medical providers as deemed appropriate and approved by the medical center.
#Makes recommendations based on exam results.  
#Make recommendations based on the exam results.  
#Maintains medical records and makes them available to employees.
#Maintain medical records and make them available to employee.
#Provides post-exposure follow-up and referral as needed.
#Provide post-exposure follow up and referral as needed.
== Procedures/Guidelines ==  
== Procedures/Guidelines ==  
=== Pre-Employment Medical Surveillance Criteria ===
=== Pre-Employment Medical Surveillance Criteria ===
Departments will review and update position descriptions prior to posting to assure they accurately reflect the elements of the job including exposures, personal protective equipment, physical requirements, etc. Employees' inclusion in the medical surveillance program will be based on the elements of the job and safety surveys in which exposures to various stressors are evaluated.
Departments will review and update position descriptions prior to posting to assure they accurately reflect the elements of the job including exposures, personal protective equipment and physical requirements. Employees' inclusion in the medical surveillance program will be based on the elements of the job and safety surveys in which exposures to various stressors are evaluated.<br />
<br />
 
<br />
Departments are responsible for scheduling periodic exams as required and, when necessary, medical surveillance examinations will be scheduled for affected employees with the EH.<br />
Campus Safety will request list of those personnel in positions with job elements meeting the medical surveillance criteria annually.
 
<br />
Affected employees will undergo a work history, a medical history, and a medical examination; these elements are used to establish a baseline of the employees' health and then used to monitor their future health as it relates to their potential occupational exposures to hazardous substances.<br />
<br />
 
Departments are responsible for scheduling periodic exams as required and, when necessary, medical surveillance examinations will be scheduled for affected employees with the Employee Health.  
Specific test results and other personal medical information generated by these exams will be kept confidential. The employee can contact the health care professional who performed the exam with any questions regarding the test results. According to federal law, employees have the right to request copies of their medical or exposure records at any time by contacting EH for medical records and EHS for exposure records. EHS has adopted these criteria based on OSHA requirements. The criteria are subject to modification upon periodic review. <br />
<br />
 
<br />
More information on medical screening and surveillance can be found in the [https://www.osha.gov/sites/default/files/publications/osha3162.pdf Medical Screening and Surveillance Requirements in OSHA Standards: A Guide].<br />
Generally, affected employees will undergo a work history, a medical history, and a medical examination; these elements are used to establish a baseline of the employees' health and then used to monitor their future health as it relates to their potential occupational exposures to hazardous agents.
 
<br />
Medical screening and surveillance will be implemented in accordance with OSHA standards for those who:
<br />
#Have exposure to noise levels exceeding 85 dBA in an 8-hour time weighted average exposure.  
Specific test results and other personal medical information generated by these exams will be kept confidential between the employee and medical personnel. The employee can contact the health care professional who performed the exam with any questions regarding the test results. According to federal law, employees have the right to request copies of their medical or exposure records at any time by contacting Employee Health for medical records and Campus Safety for exposure records.  
#Wear a respirator.  
Campus Safety has adopted these criteria based on OSHA requirements. The criteria are subject to modification upon periodic review. [http://info.unmc.edu/media/safety/Table1RequiredMedicalExaminationbyJob.pdf Table 1] lists examples of jobs which required a medical examination. It is not all inclusive. [http://info.unmc.edu/media/safety/Table2MedicalExaminations.pdf Table 2] lists the medical examination parameters.
#Have exposure to asbestos above the permissible limit or excursion limit for 30 days/year; perform Class 1, 2 or 3 asbestos work for 30 days/year.  
#Medical surveillance will be required for employees who: <br />
#Use any of the following 13 OSHA regulated human carcinogens ([https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1003 OSHA 49 CFR 1910-1003]):
##Have exposure to noise levels exceeding 85 dBA in an 8 hour time weighted average exposure.  
##4-Nitrobiphenyl, CAS 92933;
##Wear a respirator.  
##alpha-Naphthylamine, CAS No. 134327;
##Have exposure to asbestos above the permissible limit or excursion limit for 30 days/year; perform Class 1, 2, or 3 asbestos work for 30 days/year.  
##methyl chloromethyl ether, CAS No. 107302;
##Use any of the following 13 OSHA regulated human carcinogens:
##3,3' Dichlorobenzidine (and its salt), CAS No. 91941;
* 4-Nitrobiphenyl
##bis-Chloromethyl ether, CAS No. 542881;
* Alpha-Naphthylamine
##beta-Naphthylamine, CAS No. 91598;
* Methyl Chloromethyl Ether
##Benzidine, CAS No. 92875;
* 3,3' Dichlorobenzine (and its salt)
##4-Aminodiphenyl, CAS No. 92671;
* Bis-Chloromethyl Ether
##Ethyleneimine, CAS No. 151564;
* Beta-Naphthylamine
##beta-Propiolactone, CAS No. 57578;
* Benzidine
##2-Acetylaminofluorene, CAS No. 53963;
* 4-Aminodiphenyl
##4-Dimethylaminoazo-benzene, CAS No. 60117; or
* Ethyleneamine
##N-Nitrosodimethylamine, CAS No. 62759.
* Beta-Propiolactone
#Use Vinyl Chloride and are exposed above the action level ([https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1017 OSHA CFR 49 1910.1017 (b)(1))].
* 2-Acetylamino Fluorine
#Use Inorganic Arsenic and are exposed above the action level for at least 30 days/year and based on previous exposure ([https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1018 OSHA CFR 49 1910.1018 (b)]).  
* 4- Dimethylaminoazobenzine
#Use Metallic Lead, Inorganic Lead or Organic Lead Soaps and are exposed above the action level for greater than 30 days/year.  
* N-Nitrosodimethylamine  
#Use Benzene and are exposed above the action level for greater than 30 days/year and based on additional requirements ([https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1028 OSHA 29 CFR 1910.1028 (b)]).  
##Use Vinyl Chloride and are exposed above the action level.  
#Are exposed to or use biohazardous agents as a part of their job activities (to include "occupational exposure" to Bloodborne Pathogens (see [https://www.unmc.edu/ehs/safety/BBP_Exposure_Control_Plan.pdf UNMC Bloodborne Pathogen Exposure Control Plan)].
##Use Inorganic arsenic and are exposed above the action level for at least 30 days/year and based on previous exposure.  
#:NOTE: The [https://www.unmc.edu/ibc/ Institutional Biosafety Committee] "Protocol for Research Involving Biohazardous Materials" must be completed and approved by the campus IBC prior to conducting research on campus with biohazardous agents or in any situation where select agents are used in research or diagnostic procedures. This protocol includes completion of a section entitled, "Risk for Occupational Exposure" which requires the primary investigator to describe precautions necessary to prevent occupational exposure to the biohazardous agent and to list the specific training(s) and vaccination(s) required, if necessary, to handle the biohazardous agents. In addition, the PI or laboratory supervisor is required to obtain a copy of the Post Exposure Agent Specific Protocol for the biohazardous agent being used in the laboratory.  
##Use Metallic Lead, Inorganic Lead, or Organic Lead Soaps and are exposed above the action level for greater than 30 days/year.  
#Use 1,2 - Dibromo-3-Chloropropane, working in a regulated area or may be exposed in an emergency situation ([https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1044 OSHA 29 CFR 1910.1044]).  
##Use Benzene and are exposed above the action level for greater than 30 days/year and based on additional requirements.  
#Are exposed to Acrylonitrile above the action level ([https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1045 OSHA 29 CFR 1910.1045 (b)]).  
##Are exposed to or use biohazardous agents as a part of their job activities (to include "occupational exposure" to Bloodborne Pathogens [see [http://www.unmc.edu/media/infectionk/pdf/unmc_bbp_revised_final_11_2009.pdf UNMC Bloodborne Pathogen Exposure Control Plan]].<br />
#Are exposed to Ethylene Oxide at or above the action for at least 30 days/year ([https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1047 OSHA 29 CFR 1910.1047 (b)]).  
#:NOTE: The Institutional Biosafety Committee "Protocol for Research Involving Biohazardous Materials" must be completed and approved by the campus IBC prior to conducting research on campus with biohazardous agents or in any situation where select agents are used in research or diagnostic procedures. This protocol includes completion of a section entitled, "Risk for Occupational Exposure" which requires the primary investigator to describe precautions necessary to prevent occupational exposure to the biohazardous agent and to list the specific trainings and vaccination(s) required, if necessary, to handle the biohazardous agents. In additions, the PI or laboratory supervisor is required to obtain a copy of the Post Exposure Agent Specific Protocol for the biohazardous agent being used in the laboratory.  
#Are exposed to Formaldehyde greater than the action level or greater than the short-term exposure limit ([https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1048 OSHA 29 CFR 1910.1048 (b) and 1910.1048 (c)(1)]).  
##Use 1,2 - Dibromo-3-Chloropropane, working in a regulated area or may be exposed in an emergency situation.  
#Are exposed to Methylenedianiline greater than or equal to the action level for 30 days/year ([https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1050 OSHA 29 CFR 1910.1050 (b)]).  
##Are exposed to Acrylonitrile above the action level.  
#Are exposed to Cadmium greater than or equal to the action level for 30 days/year ([https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1027 OSHA 29 CFR 1910.1027 (b)]).   
##Are exposed to Ethylene Oxide at or above the action for at least 30 days/year.  
#Are members of a hazardous waste and emergency response (HAZMAT) team.
##Are exposed to Formaldehyde greater than the action level or greater than the short term exposure limit.  
More information on medical screening and surveillance can be found in the [https://www.osha.gov/sites/default/files/publications/osha3162.pdf Medical Screening and Surveillance Requirements in OSHA Standards: A Guide].
##Are exposed to Methylenedianiline greater than or equal to the action level for 30 days/year.  
##Are exposed to Cadmium greater than or equal to the action level for 30days/year.   
##Are members of a hazardous waste and emergency response (HAZMAT) team.
=== Exposures - Radioactive Materials ===
=== Exposures - Radioactive Materials ===
#For incidences not involving personal injury:
#For incidences not involving personal injury, contact Radiation Safety during business hours at 402-559-6356 and after hours at 402-559-5555.
##Radiation Safety Office: Dial 9-6356. 
##After Hours: Dial 9-5555.  
#For contamination involving personal injury (e.g., open wounds, cuts, etc.) the procedure is as follows:  
#For contamination involving personal injury (e.g., open wounds, cuts, etc.) the procedure is as follows:  
##Provide first aid and medical stabilization to the extent possible.  
##Provide first aid and medical stabilization to the extent possible.  
##Contact the Radiation Health Center Emergency number (ext. 9-5299) for immediate help.<br />
##Contact the Radiation Health Center Emergency number at 402-559-5299 for immediate help.<br />
This information is included in the [http://info.unmc.edu/media/safety/UNMC_FLIPCHART.pdf Emergency Preparedness Guide]
This information is included in the [https://info.unmc.edu/safety/safety-office/policies-resources/emergprepguide.pdf Emergency Preparedness Guide].
=== Exposures - Chemicals ===
=== Exposures - Chemicals ===
Contact the Campus Emergency Number 9-5555 (off campus 911) If the exposure has resulted in the person being grossly contaminated, injured or incapable of rending aid to themselves or if providing assistance to the injured party would put the rescuer at risk. Contact the 9-OUCH (9-6824) or 402-888-OUCH for guidance for all other chemical exposures.
Contact the Campus Emergency Number 402-559-5555 (call 911 if off-campus) if the exposure has resulted in the person being grossly contaminated, injured or incapable of rending aid to themselves or if providing assistance to the injured party would put the rescuer at risk. The Poison Control Center can provide some guidance but will need to know the name of the chemical/substance. In the Omaha area, call 402-955-5555 or call toll-free 1-800-222-1222.<br />
The poison control center can provide some guidance but will need to know the name of the chemical/substance. In the Omaha area, call 402-955-5555 or call toll-free 1-800-222-1222.<br /><br />
 
This information is included in the [http://info.unmc.edu/media/safety/UNMC_FLIPCHART.pdf Emergency Preparedness Guide].  
This information is included in the [https://info.unmc.edu/safety/safety-office/policies-resources/emergprepguide.pdf Emergency Preparedness Guide].
=== Exposures - Biological Agents and Materials ===
=== Exposures - Biological Agents and Materials ===
Contact 9-OUCH (9-6824) or 402-888-OUCH (pager) for guidance. This number will be answered 24/7 by the Medical Call Center triage nurse who will determine where the employee should report for follow up care. Expert consultation will guide the triage process. Case management for all biologic exposures will be completed through Employee Health.<br /><br />
Contact 402-559-OUCH (402-559-6824) or 402-888-OUCH (402-888-6824, a pager) for guidance. This number will be answered 24/7 by an EH nurse who will determine where the employee should report for follow-up care. Expert consultation will guide the triage process. Case management for all biologic exposures will be completed through EH.<br />
A post exposure treatment algorithm and agent specific protocols have been developed for biological agents and materials (referred to as the Post Exposure Agent Specific Protocols). Protocols have been established to address agents for the types of exposures that could occur on campus. All Institutional Biosafety Committee applications involving research with biological agents must include information for post exposure management. Information regarding biological incidents and spills is included in the [http://info.unmc.edu/media/safety/UNMC_FLIPCHART.pdf Emergency Preparedness Guide].
A post-exposure treatment algorithm and agent-specific protocols have been developed for biological agents and materials (referred to as the Post Exposure Agent Specific Protocols). Protocols have been established to address agents for the types of exposures that could occur on campus. All IBC applications involving research with biological agents must include information for post-exposure management. Information regarding biological incidents and spills is included in the [https://info.unmc.edu/safety/safety-office/policies-resources/emergprepguide.pdf Emergency Preparedness Guide].
== Incident Reporting ==
== Incident Reporting ==
A [http://www.unmc.edu/hr/Forms/FstRprtIncident.pdf Confidential Report of Occurrence] form should be completed by the employee anytime there is an occurrence that could have or did result in an injury or damage to property. This includes Research-Related Adverse Events (see [http://www.unmc.edu/ibc/docs/ibc24_adverse_events_09apr2010.doc Reporting of Research-Related Adverse Event SOP#UNMC-IBC 24]) <br /><br />
UNMC employees, students, and volunteers are required to complete an Incident Report for all accidents/incidents involving injury. Unsafe conditions or "Near-Miss" incidents that did not result in injury, did not involve patients, or occur in clinical areas may be reported to UNMC EHS using the [https://www.unmc.edu/ehs/safety/ehs-incident-report-form.html Near Miss/Potential Hazard Form]. See [https://www.unmc.edu/ibc/docs/ibc24_adverse_events_09apr2010.doc Reporting of Research-Related Adverse Event SOP#UNMC-IBC 24] for additional steps for reporting Research-Related Adverse Events.
A First Report of Incident Form will need to be completed and signed by the supervisor with input from the employee.
== Confidentiality and Access to Medical Records ==  
== Confidentiality and Access to Medical Records ==  
Each person included as a part of the Medical Surveillance Program will have a confidential medical record including documentation of immunizations and other medical services received through the program. These records will be maintained in Employee Health. Only immunization/test dates and information pertinent to job exposures, job functions, or risk will be provided to the employee's supervisor.  
Each person included as a part of the Medical Surveillance Program will have a confidential medical record including documentation of immunizations and other medical services received through the program. These records will be maintained in EH. <br />
 
The EH clinic is authorized to share information, when necessary and as it pertains to safety, and/or job duties, with EHS professionals at UNMC. EHS personnel are also bound by confidentiality and privacy regulations and assist with risk assessment and mitigation, training, program enrollment and compliance tracking.
== Additional Information ==  
== Additional Information ==  
*[http://info.unmc.edu/media/safety/UNMC_FLIPCHART.pdf Emergency Preparedness Guide]
*Contact [mailto:unmcehs@unmc.edu UNMC Environmental Health and Safety] or 402-559-6356
*[http://www.unmc.edu/media/infectionk/pdf/unmc_bbp_revised_final_11_2009.pdf UNMC Bloodborne Pathogen Exposure Control Plan]
*[https://www.unmc.edu/ehs/about/index.html UNMC Environmental Health and Safety]
*[http://www.unmc.edu/comparativemed/ohsp_requirements.htm Summary of the UNMC Occupational Health & Safety Program for Personnel with Animal Contact]
*[https://www.unmc.edu/ehs/safety/safety_policies_plans_guidelines.html UNMC Environmental Health and Safety Policies, Plans and Guidelines]
*Table 1. [http://info.unmc.edu/media/safety/Table1RequiredMedicalExaminationbyJob.pdf Required Medical Examination by Job]  
*Radiation Safety, 402-559-6356 (during business hours) or 402-559-5555 (after normal business hours)
*Table 2. [http://info.unmc.edu/media/safety/Table2MedicalExaminations.pdf Medical Examinations - specific examination parameters]  
*[https://info.unmc.edu/safety/safety-office/policies-resources/emergprepguide.pdf Emergency Preparedness Guide]
*[http://www.unmc.edu/hr/Forms/FstRprtIncident.pdf Confidential Report of Occurrence]
*[https://www.unmc.edu/ehs/safety/BBP_Exposure_Control_Plan.pdf UNMC Bloodborne Pathogen Exposure Control Plan]
*First Report of Incident Form
*[https://info.unmc.edu/iacuc/docs/policy-for-occupational-health-and-safety.pdf IACUC Policy for Occupational Health and Safety for Personnel with Animal Exposure]
*[http://www.unmc.edu/ibc/docs/ibc24_adverse_events_09apr2010.doc Reporting of Research-Related Adverse Event SOP#UNMC-IBC 24]
*[https://www.unmc.edu/ehs/safety/incident-reporting.html UNMC Incident Reporting]
*See the [http://info.unmc.edu/safety/ Safety] website
*[https://www.unmc.edu/ehs/safety/IncidentReportForm.pdf UNMC Incident Report]
*Contact the [mailto:jhauser@unmc.edu Safety Manager] (402-559-7315)
*[https://www.unmc.edu/ehs/safety/ehs-incident-report-form.html UNMC Near Miss/Potential Hazard Form]
*[https://www.unmc.edu/ibc/docs/ibc24_adverse_events_09apr2010.doc Reporting of Research-Related Adverse Event SOP#UNMC-IBC 24]
*[https://www.osha.gov/sites/default/files/publications/osha3162.pdf Medical Screening and Surveillance Requirements in OSHA Standards: A Guide]
<br />
<br />
This page maintained by [mailto:dpanowic@unmc.edu dkp].
 
This page maintained by [mailto:mhurlocker@unmc.edu mh].

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Policy No.: 2011
Effective Date: 02/15/2011
Revised Date: 12/02/21
Reviewed Date: 12/02/21

Medical Surveillance Policy

Policy

The purpose of the medical surveillance program is to evaluate the health of employees related to their potential occupational exposures to hazardous agents. This program will also assure compliance with various regulations which require medical monitoring when employees use certain materials, are exposed to certain biological, chemical, radiological or physical hazards or are members of certain regulated occupational groups. This policy does not include ergonomic-related illnesses and work-related injuries/illnesses (worker's compensation claims) covered under the University Workers Compensation Program.

Those working with animals should refer to the IACUC Policy for Occupational Health and Safety for Personnel with Animal Exposure.

Responsibility

Employee

  1. Complete the pre-employment medical surveillance based upon the position description or as determined following a review of the employee job tasks against the medical surveillance criteria.
  2. Participate in an ongoing medical surveillance program based upon the position description or as determined following a review of the employee job tasks against the medical surveillance criteria.
  3. Following an exposure or other adverse event, notify your supervisor/manager and follow the reporting guidance on the UNMC Incident Reporting webpage.

Supervisor/Manager

  1. Update position descriptions as needed to accurately reflect the elements of the job including exposures, personal protective equipment, physical requirements, etc.
    1. Based on the requirements of some positions at UNMC, the offer of employment is contingent upon successful completion of post-offer, pre-employment health services/examinations conducted through Nebraska Medicine Employee Health (EH).
    2. To determine if a position requires pre-employment health services/examinations, review the Compliance/Occupational Health Requirements section of the candidate’s position description in PeopleAdmin.
    3. Information indicating whether a service/examination is required based on the responsibilities and working environment of the position can be found on the NU Values - Employee Health Services webpage.
  2. Review the Medical Screening and Surveillance Requirements in OSHA Standards: A Guide to determine if the employee job tasks require any medical screening or surveillance.
  3. Coordinate with EH when medical screening and surveillance is indicated for an employee.
  4. Encourage employees to self-identify to EH any medical concerns involving occupational exposure risks.
  5. Contact Environmental Health and Safety (EHS) for questions about this process or for additional guidance.

Environmental Health and Safety

  1. Serves as program administrator and works with EH to coordinate the campus medical surveillance program.
  2. Acts as liaison with EH personnel and other employees.
  3. Provides exposure evaluations when deemed necessary.
  4. Provides feedback to supervisors/managers on medical surveillance inquiries.
  5. Reviews Injury and Illness Reports and provides follow-up as needed.

Employee Health

  1. Provides initial medical screening and ongoing employee surveillance based upon the position description or as determined following a risk assessment.
  2. Makes recommendations based on exam results.
  3. Maintains medical records and makes them available to employees.
  4. Provides post-exposure follow-up and referral as needed.

Procedures/Guidelines

Pre-Employment Medical Surveillance Criteria

Departments will review and update position descriptions prior to posting to assure they accurately reflect the elements of the job including exposures, personal protective equipment and physical requirements. Employees' inclusion in the medical surveillance program will be based on the elements of the job and safety surveys in which exposures to various stressors are evaluated.

Departments are responsible for scheduling periodic exams as required and, when necessary, medical surveillance examinations will be scheduled for affected employees with the EH.

Affected employees will undergo a work history, a medical history, and a medical examination; these elements are used to establish a baseline of the employees' health and then used to monitor their future health as it relates to their potential occupational exposures to hazardous substances.

Specific test results and other personal medical information generated by these exams will be kept confidential. The employee can contact the health care professional who performed the exam with any questions regarding the test results. According to federal law, employees have the right to request copies of their medical or exposure records at any time by contacting EH for medical records and EHS for exposure records. EHS has adopted these criteria based on OSHA requirements. The criteria are subject to modification upon periodic review.

More information on medical screening and surveillance can be found in the Medical Screening and Surveillance Requirements in OSHA Standards: A Guide.

Medical screening and surveillance will be implemented in accordance with OSHA standards for those who:

  1. Have exposure to noise levels exceeding 85 dBA in an 8-hour time weighted average exposure.
  2. Wear a respirator.
  3. Have exposure to asbestos above the permissible limit or excursion limit for 30 days/year; perform Class 1, 2 or 3 asbestos work for 30 days/year.
  4. Use any of the following 13 OSHA regulated human carcinogens (OSHA 49 CFR 1910-1003):
    1. 4-Nitrobiphenyl, CAS 92933;
    2. alpha-Naphthylamine, CAS No. 134327;
    3. methyl chloromethyl ether, CAS No. 107302;
    4. 3,3' Dichlorobenzidine (and its salt), CAS No. 91941;
    5. bis-Chloromethyl ether, CAS No. 542881;
    6. beta-Naphthylamine, CAS No. 91598;
    7. Benzidine, CAS No. 92875;
    8. 4-Aminodiphenyl, CAS No. 92671;
    9. Ethyleneimine, CAS No. 151564;
    10. beta-Propiolactone, CAS No. 57578;
    11. 2-Acetylaminofluorene, CAS No. 53963;
    12. 4-Dimethylaminoazo-benzene, CAS No. 60117; or
    13. N-Nitrosodimethylamine, CAS No. 62759.
  5. Use Vinyl Chloride and are exposed above the action level (OSHA CFR 49 1910.1017 (b)(1)).
  6. Use Inorganic Arsenic and are exposed above the action level for at least 30 days/year and based on previous exposure (OSHA CFR 49 1910.1018 (b)).
  7. Use Metallic Lead, Inorganic Lead or Organic Lead Soaps and are exposed above the action level for greater than 30 days/year.
  8. Use Benzene and are exposed above the action level for greater than 30 days/year and based on additional requirements (OSHA 29 CFR 1910.1028 (b)).
  9. Are exposed to or use biohazardous agents as a part of their job activities (to include "occupational exposure" to Bloodborne Pathogens (see UNMC Bloodborne Pathogen Exposure Control Plan).
    NOTE: The Institutional Biosafety Committee "Protocol for Research Involving Biohazardous Materials" must be completed and approved by the campus IBC prior to conducting research on campus with biohazardous agents or in any situation where select agents are used in research or diagnostic procedures. This protocol includes completion of a section entitled, "Risk for Occupational Exposure" which requires the primary investigator to describe precautions necessary to prevent occupational exposure to the biohazardous agent and to list the specific training(s) and vaccination(s) required, if necessary, to handle the biohazardous agents. In addition, the PI or laboratory supervisor is required to obtain a copy of the Post Exposure Agent Specific Protocol for the biohazardous agent being used in the laboratory.
  10. Use 1,2 - Dibromo-3-Chloropropane, working in a regulated area or may be exposed in an emergency situation (OSHA 29 CFR 1910.1044).
  11. Are exposed to Acrylonitrile above the action level (OSHA 29 CFR 1910.1045 (b)).
  12. Are exposed to Ethylene Oxide at or above the action for at least 30 days/year (OSHA 29 CFR 1910.1047 (b)).
  13. Are exposed to Formaldehyde greater than the action level or greater than the short-term exposure limit (OSHA 29 CFR 1910.1048 (b) and 1910.1048 (c)(1)).
  14. Are exposed to Methylenedianiline greater than or equal to the action level for 30 days/year (OSHA 29 CFR 1910.1050 (b)).
  15. Are exposed to Cadmium greater than or equal to the action level for 30 days/year (OSHA 29 CFR 1910.1027 (b)).
  16. Are members of a hazardous waste and emergency response (HAZMAT) team.

More information on medical screening and surveillance can be found in the Medical Screening and Surveillance Requirements in OSHA Standards: A Guide.

Exposures - Radioactive Materials

  1. For incidences not involving personal injury, contact Radiation Safety during business hours at 402-559-6356 and after hours at 402-559-5555.
  2. For contamination involving personal injury (e.g., open wounds, cuts, etc.) the procedure is as follows:
    1. Provide first aid and medical stabilization to the extent possible.
    2. Contact the Radiation Health Center Emergency number at 402-559-5299 for immediate help.

This information is included in the Emergency Preparedness Guide.

Exposures - Chemicals

Contact the Campus Emergency Number 402-559-5555 (call 911 if off-campus) if the exposure has resulted in the person being grossly contaminated, injured or incapable of rending aid to themselves or if providing assistance to the injured party would put the rescuer at risk. The Poison Control Center can provide some guidance but will need to know the name of the chemical/substance. In the Omaha area, call 402-955-5555 or call toll-free 1-800-222-1222.

This information is included in the Emergency Preparedness Guide.

Exposures - Biological Agents and Materials

Contact 402-559-OUCH (402-559-6824) or 402-888-OUCH (402-888-6824, a pager) for guidance. This number will be answered 24/7 by an EH nurse who will determine where the employee should report for follow-up care. Expert consultation will guide the triage process. Case management for all biologic exposures will be completed through EH.

A post-exposure treatment algorithm and agent-specific protocols have been developed for biological agents and materials (referred to as the Post Exposure Agent Specific Protocols). Protocols have been established to address agents for the types of exposures that could occur on campus. All IBC applications involving research with biological agents must include information for post-exposure management. Information regarding biological incidents and spills is included in the Emergency Preparedness Guide.

Incident Reporting

UNMC employees, students, and volunteers are required to complete an Incident Report for all accidents/incidents involving injury. Unsafe conditions or "Near-Miss" incidents that did not result in injury, did not involve patients, or occur in clinical areas may be reported to UNMC EHS using the Near Miss/Potential Hazard Form. See Reporting of Research-Related Adverse Event SOP#UNMC-IBC 24 for additional steps for reporting Research-Related Adverse Events.

Confidentiality and Access to Medical Records

Each person included as a part of the Medical Surveillance Program will have a confidential medical record including documentation of immunizations and other medical services received through the program. These records will be maintained in EH.

The EH clinic is authorized to share information, when necessary and as it pertains to safety, and/or job duties, with EHS professionals at UNMC. EHS personnel are also bound by confidentiality and privacy regulations and assist with risk assessment and mitigation, training, program enrollment and compliance tracking.

Additional Information


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