CON Assistant Dean, Finance & Operations: Difference between revisions

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         <td width="60%"><big>'''Director of Administration and Operations'''</big></td>
         <td width="60%"><big>'''Assistant Dean, Finance & Operations'''</big></td>
         <td valign="top" width="40%"><big>Subsection: '''3.2.20'''</big></td>
         <td valign="top" width="40%"><big>Subsection: '''3.2.20'''</big></td>
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         <td width="60%">Section 3.0 - Position Description</td>
         <td width="60%">Section 3.0 - Position Descriptions</td>
         <td width="40%">Originating Date: May, 2011</td>
         <td width="40%">Originating Date: [[Special:PermanentLink/5820|May 2011]]</td>
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         <td width="60%">Responsible Reviewing Agency:<br /><div style="margin-left:3em; line-height:1.2;">Executive Council</div></td>
         <td valign="top" width="60%">Responsible Reviewing Agency:<br /><div style="margin-left:3em; line-height:1.2;">Executive Council</div></td>
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                 <td>&nbsp;</td>
                 <td>Revised: [[Special:PermanentLink/6172|January 2015]] ([[Special:Diff/5820/6172|changes]])<br />Revised: [[Special:PermanentLink/9668|May 2015]] ([[Special:Diff/6172/9668|changes]])<br />Revised: [[Special:PermanentLink/13896|October 2017]] ([[Special:Diff/9668/13896|changes]])<br />Revised: September 2024 ([[Special:Diff/13896/{{REVISIONID}}|changes]])</td>
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    <td valign="top"><small>J:/RESOURCE MANUAL/Table of Contents College of Nursing Resource Manual</small></td>
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====General Position Description====
====General Position Description====
<p style="margin-bottom:15px; max-width:70em !important;">The Director of Administration and Operations in the College of Nursing has oversight of the College’s operations and administrative services.  These include human resources; academic and staff personnel support; facilities, infrastructure and capital project management; fiscal and business management and other administrative duties as assigned.</p>
<p style="margin-bottom:15px; max-width:70em !important;">The Assistant Dean of Finance & Operations in the College of Nursing has oversight of the College’s operations and administrative services.  These include human resources; academic and staff personnel support; facilities, infrastructure and capital project management; fiscal and business management and other administrative duties as assigned.</p>


====Organizational Relationships====
====Organizational Relationships====
<p style="margin-bottom:15px; max-width:70em !important;">The Director of Administration and Operations reports directly to the Dean and works closely with the Dean in the overall administration of the College. S/he collaborates with the College of Nursing Associate and Assistant Deans, Department Chairs, Directors, faculty and staff to advance the College’s strategic initiatives. External to the College, the position collaborates with the Assistant Vice Chancellor for Budget and Financial Compliance, as well as with peer personnel throughout UNMC, and represents the College in various University-level councils.</p>
<p style="margin-bottom:15px; max-width:70em !important;">The Assistant Dean of Finance & Operations reports directly to the Dean and works closely with the Dean in the overall administration of the College. S/he collaborates with the College of Nursing Associate and Assistant Deans, Directors, faculty and staff to advance the College’s strategic initiatives. External to the College, the position collaborates with the Vice Chancellor for Business and Finance, the Associate Vice Chancellor/Director of Budget Analysis and Financial Compliance as well as with peer personnel throughout UNMC and represents the College in various University-level councils. </p>


====Responsibilities of the Position====
====Responsibilities of the Position====
<ul style="margin-bottom:15px; max-width:70em !important;">
<ul style="margin-bottom:15px; max-width:67em !important;">
<li style="margin-bottom:15px;margin-left:3em;">Oversee and coordinate all daily operations of the CON performed by staff. These functions fall into three broad categories: (1) academic programs; (2) college and building administration; and (3) accounting and finance (this includes but is not limited to preparation of all grants and budgets, fiscal management of the College, Foundation accounts, and grant accounts, human resources, supply ordering and travel</li>
<li style="margin-bottom:15px;margin-left:3em;">Oversight and coordination of daily operations of the College performed by staff. </li>
<li style="margin-bottom:15px;margin-left:3em;">Short and long range planning and policy development and implementation for administrative services and operations</li>
<li style="margin-bottom:15px;margin-left:3em;">Provides direct organization, supervision, support and evaluation of Dean's staff. </li>
<li style="margin-bottom:15px;margin-left:3em;">Direct organization, supervision, support and evaluation of Dean’s staff; administrative liaison for all CON staff</li>
<li style="margin-bottom:15px;margin-left:3em;">Acts as administrative liaison for the College of Nursing staff.</li>
<li style="margin-bottom:15px;margin-left:3em;">Facilitation of staff development and staff organization meetings</li>
<li style="margin-bottom:15px;margin-left:3em;">Liaison with campus administrative offices such as Human Resources, Budget and Finance, and Business Services.</li>
<li style="margin-bottom:15px;margin-left:3em;">Interpretation of UNMC and CON financial, HR and administrative policies, and appropriate implementation to ensure compliance with University, Board of Regents, State and Federal standards</li>
<li style="margin-bottom:15px;margin-left:3em;">Facilitates and develops short-, long-range, and strategic plans. </li>
<li style="margin-bottom:15px;margin-left:3em;">Develop complex agreements such as contractual documents and MOUs</li>
<li style="margin-bottom:15px;margin-left:3em;">Facilitates policy development, interpretation, and implementation. </li>
<li style="margin-bottom:15px;margin-left:3em;">Respond to data requests and surveys (e.g. AACN) as appropriate</li>
<li style="margin-bottom:15px;margin-left:3em;">Ensures administrative, financial and human resource policies and operations comply with University, State, Federal, Board of Regents, and other standards.</li>
<li style="margin-bottom:15px;margin-left:3em;">Pursuit of appropriate grants and contracts in support of College activities</li>
<li style="margin-bottom:15px;margin-left:3em;">Facilitates and develops complex contractual agreements in collaboration with University General Counsel.</li>
<li style="margin-bottom:15px;margin-left:3em;">Direct the organization, maintenance and processing of supplemental compensation measures in alignment with Dean’s directives.  Assure completion and maintenance of records of supplemental compensation including annual report to Academic Affairs</li>
<li style="margin-bottom:15px;margin-left:3em;">Assists hiring managers in analysis of workflow and business needs, assuring alignment with College strategic goals.</li>
<li style="margin-bottom:15px;margin-left:3em;">Assure the maintenance of the Human Resources record keeping system in accordance with rules and regulations</li>
<li style="margin-bottom:15px;margin-left:3em;">Directs, implements, analyzes, executes and provides recommendations regarding the Dean's directives in personnel and financial activities, strategic objectives, and operational activities.</li>
<li style="margin-bottom:15px;margin-left:3em;">Implement and follow-through on confidential personnel and budget activity to include implementing Dean’s directives relative to promotions, evaluations, reclassification and other payroll adjustments</li>
<li style="margin-bottom:15px;margin-left:3em;">Prepare salary proposals based on College strategic needs and analysis of benchmarks and specific data</li>
<li style="margin-bottom:15px;margin-left:3em;">Review requested changes in personnel records (i.e. funding source) for compliance with UNMC and CON policies and procedures an College strategic goals</li>
<li style="margin-bottom:15px;margin-left:3em;">Assist hiring managers in analysis of workflow and business needs, assuring alignment with College strategic goals. Assist hiring managers with conceptual models for positions including writing job descriptions, salary recommendations; assist with recruitment processes and application reviews, and other processes as necessary. Provide hiring managers and College leadership with recommendations for appropriate salary adjustments.  Assure processes for regular and systematic job description reviews and updates, Jobs@ posting, verification of salary, new hire procedures and processes </li>
</ul>
</ul>


====Appointment Requirements====
====Appointment Requirements====
<ul style="margin-bottom:15px; max-width:70em !important;">
<ul style="margin-bottom:15px; max-width:67em !important;">
<li style="margin-bottom:15px;margin-left:3em;">A bachelor’s degree (master’s degree preferred) in business administration, public administration or related field and/or certificates in areas such as business management, decision-making, conflict management, academic administration</li>
<li style="margin-bottom:15px;margin-left:3em;">Master’s degree required in Business Administration, Public Administration, Accounting or related field.</li>
<li style="margin-bottom:15px;margin-left:3em;">General business acumen and vision to include: good judgment, negotiation skills, basic accounting, financial statement knowledge including accurate interpretation and analysis, and ability to anticipate and forecast programmatic needs of the business unit/college</li>
<li style="margin-bottom:15px;margin-left:3em;">At least six years’ progressively responsible administrative experience  to include experience with operations and personnel management of complex organizations.</li>
<li style="margin-bottom:15px;margin-left:3em;">Effective written and verbal communication skills.</li>
<li style="margin-bottom:15px;margin-left:3em;">Excellent communication and team-building skills.</li>
<li style="margin-bottom:15px;margin-left:3em;">Advanced proficiency in analytic reasoning and strategic planning to formulate budgets and administrative policies and processes.</li>
<li style="margin-bottom:15px;margin-left:3em;">Demonstrated progressive responsible and successful leadership in operations finance, and administration in Higher Education/Academic Health Center.</li>
<li style="margin-bottom:15px;margin-left:3em;">Understanding of regulatory framework and internet controls (financial and compliance) and ability to apply them within the business unit/college</li>
<li style="margin-bottom:15px;margin-left:3em;">Current and relevant experience in budget development, Human Resources, and pro-forma development in Higher Education/Academic Health Center</li>
<li style="margin-bottom:15px;margin-left:3em;">Ability to assess risk and problem solve by critically evaluating alternative courses of action and arriving at solutions that are best for both the business unit/college and UNMC as a whole</li>
<li style="margin-bottom:15px;margin-left:3em;">Understanding of human resource administration and related regulatory environment</li>
<li style="margin-bottom:15px;margin-left:3em;">Exhibits a style of participatory leadership and fosters a climate of respect and collegiality to include competency regarding: conflict management, supervision, mentoring and team building</li>
<li style="margin-bottom:15px;margin-left:3em;">Working knowledge of related technological resources/software to include enterprise systems and the MS Office suite</li>
<li style="margin-bottom:15px;margin-left:3em;">Ability to counsel superiors regarding required alternative courses of action</li>
<li style="margin-bottom:15px;margin-left:3em;">Demonstrated ability to develop complex contracts.</li>
</ul>
</ul>

Latest revision as of 12:48, September 25, 2024

Home   Administration & Organization   Position Descriptions                


UNIVERSITY OF NEBRASKA MEDICAL CENTER
COLLEGE OF NURSING
Assistant Dean, Finance & Operations Subsection: 3.2.20
Section 3.0 - Position Descriptions Originating Date: May 2011
Responsible Reviewing Agency:
Executive Council
Revised: January 2015 (changes)
Revised: May 2015 (changes)
Revised: October 2017 (changes)
Revised: September 2024 (changes)


General Position Description

The Assistant Dean of Finance & Operations in the College of Nursing has oversight of the College’s operations and administrative services. These include human resources; academic and staff personnel support; facilities, infrastructure and capital project management; fiscal and business management and other administrative duties as assigned.

Organizational Relationships

The Assistant Dean of Finance & Operations reports directly to the Dean and works closely with the Dean in the overall administration of the College. S/he collaborates with the College of Nursing Associate and Assistant Deans, Directors, faculty and staff to advance the College’s strategic initiatives. External to the College, the position collaborates with the Vice Chancellor for Business and Finance, the Associate Vice Chancellor/Director of Budget Analysis and Financial Compliance as well as with peer personnel throughout UNMC and represents the College in various University-level councils.

Responsibilities of the Position

  • Oversight and coordination of daily operations of the College performed by staff.
  • Provides direct organization, supervision, support and evaluation of Dean's staff.
  • Acts as administrative liaison for the College of Nursing staff.
  • Liaison with campus administrative offices such as Human Resources, Budget and Finance, and Business Services.
  • Facilitates and develops short-, long-range, and strategic plans.
  • Facilitates policy development, interpretation, and implementation.
  • Ensures administrative, financial and human resource policies and operations comply with University, State, Federal, Board of Regents, and other standards.
  • Facilitates and develops complex contractual agreements in collaboration with University General Counsel.
  • Assists hiring managers in analysis of workflow and business needs, assuring alignment with College strategic goals.
  • Directs, implements, analyzes, executes and provides recommendations regarding the Dean's directives in personnel and financial activities, strategic objectives, and operational activities.

Appointment Requirements

  • Master’s degree required in Business Administration, Public Administration, Accounting or related field.
  • At least six years’ progressively responsible administrative experience to include experience with operations and personnel management of complex organizations.
  • Excellent communication and team-building skills.
  • Demonstrated progressive responsible and successful leadership in operations finance, and administration in Higher Education/Academic Health Center.
  • Current and relevant experience in budget development, Human Resources, and pro-forma development in Higher Education/Academic Health Center