Credit Card Handling Procedures: Difference between revisions
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[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Credit Card Processing]] | [[Student Training Agreement]] | [[Non-faculty Volunteers]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Public Research Lab Space]] | [[International Health Education]] | [[Faculty Personnel Records]] | [[Cellular Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | [[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Credit Card Processing]] | [[Student Training Agreement]] | [[Non-faculty Volunteers]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Public Research Lab Space]] | [[International Health Education]] | [[Faculty Personnel Records]] | [[Cellular Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | ||
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<big>'''Credit Card Handling Procedures'''</big> | |||
== Establishing the Ability to Accept Electronic Credit Card Payments: == | == Establishing the Ability to Accept Electronic Credit Card Payments: == | ||
*Contact Associate Director Application Services (Lee Trant) for instructions on accepting electronic credit card payments i.e. via the web. | |||
* Contact Associate Director Application Services (Lee Trant) for instructions on accepting electronic credit card payments i.e. via the web. | ==Establishing the Ability to Accept Credit Card Payments: == | ||
== Establishing the Ability to Accept Credit Card Payments: == | |||
To establish the ability to accept credit card payments, departments should: | To establish the ability to accept credit card payments, departments should: | ||
*Send a written request for authorization to the Controller ([mailto:ckirchner@unmc.edu Carol Kirchner], zip 5075) | |||
* Send a written request for authorization to the Controller ([mailto:ckirchner@unmc.edu Carol Kirchner], zip 5075) | *Contact [mailto:terry.lilla Terry Lilla], the Finance Cashier Office, for bank contact and equipment options information. | ||
* Contact | *Notify [http://mailto:sblum@unmc.edu Susan Blum], Accounts Payable, that the department will be taking credit card payments and of the cost center to which monthly processing transactions will be charged. | ||
* Notify Susan Blum, Accounts Payable, that the department will be taking credit card payments and of the cost center to which monthly processing transactions will be charged. | |||
== Transmitting Credit Card Payment Receipts to the Finance Cashier and Retaining Credit Card Information == | == Transmitting Credit Card Payment Receipts to the Finance Cashier and Retaining Credit Card Information == | ||
*Credit card machine transactions should be closed out via automatic closing at least once per business day. | |||
* Credit card machine transactions should be closed out via automatic closing at least once per business day. | *The credit card receipt report should be reconciled to the batch total of cash receipts. | ||
* The credit card receipt report should be reconciled to the batch total of cash receipts. | *A copy of the credit card receipt report should be transmitted to the Finance Cashier with the daily Cash Remittance Report. | ||
* A copy of the credit card receipt report should be transmitted to the Finance Cashier with the daily Cash Remittance Report. | *Under no circumstances should credit card information be emailed out of the department. | ||
* Under no circumstances should credit card information be emailed out of the department. | *Printed receipts should show only the last 4 digits of the credit card number. | ||
* Printed receipts should show only the last 4 digits of the credit card number. | *Retain the original receipts from all transactions and any original, signed documentation in a secure location for a minimum of 7 years per university record retention guidelines. | ||
* Retain the original receipts from all transactions and any original, signed documentation in a secure location for a minimum of 7 years per university record retention guidelines. | |||
== Discontinuing the Acceptance of Credit Card Payments == | == Discontinuing the Acceptance of Credit Card Payments == | ||
To discontinue accepting credit card payments, departments should: | To discontinue accepting credit card payments, departments should: | ||
*Notify the [mailto:ckirchner@unmc.edu Controller], the [mailto:terry.lilla@unmc.edu Finance Cashier Office] and [mailto:sblum@unmc.edu Accounts Payable]. | |||
*Return any leased equipment.<br /> | |||
The Finance Cashier Office will work with the Controller in cancelling the account with the bank (otherwise monthly charges will continue to be assessed). | |||
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[[Credit Card Processing | Credit Card Processing Policy]] | For additional information, see [[Credit Card Processing | Credit Card Processing Policy]]. | ||
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This page maintained by [mailto:dpanowic@unmc.edu dkp]. | This page maintained by [mailto:dpanowic@unmc.edu dkp]. | ||
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Last Review by Policy Owner: | Last Review by Policy Owner: '''12/28/12''' | ||