International Visitors

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General Accounting | SBIR/STTR Program Participation | Supplemental Compensation Plan | Facilities Management/Planning | Purchasing | Public Affairs | Facility Identification | Serving Alcoholic Beverages | Travel and Reimbursement | State Vehicles | Reproducing Copyrighted Materials | Bank Card Processing | Student Training Agreement | Volunteer | Cash Handling | Fraud | Assigning Research Lab Space | Space Scheduling and Fundraising | Academic Personnel Records | Cellular Phone | Off-campus Graphic Design and Related Printing | Off-campus Photography | Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space | Secondary Logos | Social Media | Sensitive Equipment Tracking | International Visitors | Accounts Receivable Management | Internal Audit | Regulations on the Use of University Facilities and Grounds

Policy No.: 6083
Effective Date: 05/01/2013
Revised Date: 11/20/18
Reviewed Date: 11/20/18

International Visitors Policy

Basis for Policy

This policy is designed to enable the University to host international visitors while reducing risk and protecting the interests of the University, its visitors and the community it serves. It also provided a means to track international visitors for compliance and risk management purposes.

Authority and Administration

International Health and Medical Education (IHME) is responsible for the administration of this policy at the campus level.

Definitions

UNMC international visitors include:

• Any citizen of another country who is not paid by UNMC or not enrolled in a UNMC accredited academic program.
• Any citizens of another country visiting the University regardless of the duration of their visit (from a few hours to one year or more).
• Any dignitary of another country visiting UNMC.
• Any International non-faculty volunteers.

This list is not necessarily all-inclusive.

Policy

The sponsoring departments of all international visitors must register all international visitors through International Health and Medical Education (IHME) in order to assure that all compliance requirements including Canvas trainings, background check, export control check, immunizations and health insurance are fulfilled. IHME will also issue approval for access to UNMC network, and processing of the international visitor photo ID badge.

The sponsoring department must complete a registration form and submit it to IHME as soon as possible. Forms for short-term visitors (anyone on campus for six or fewer calendar days) or long-term visitors (anyone here for seven or more calendar days) and the associated procedures are posted on the Global Engagement website. The sponsoring department must notify IHME of all potential international visits at least two weeks in advance of arrival for short stays (six or fewer days) and one month in advance of arrival for long stays (seven or more days).

The sponsoring department is responsible for providing specific training to those on campus for six (6) days or less in the area that they will be visiting in on how to safely operate the equipment (if they will be operating equipment), emergency procedures, hazardous materials that are present in the areas they will be visiting, hazardous locations in the areas they will be visiting, personal safety equipment needed and how to report accidents and near misses and injuries. Training must be documented.

Additional Information

• Please see the Global Engagement website or contact International Health and Medical Education
• UNMC International Visitor Protocol
• UNMC International Visitor Registration Form (six or fewer calendar days) (works best with Internet Explorer or Google browser)
• UNMC International Visitor Registration Form (seven or more calendar days) (works best with Internet Explorer or Google browser)
• UNMC Visitor Registration Checklist

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