Employee Leave: Difference between revisions - University of Nebraska Medical Center

Line 47:

==Policy==

'''5.1 Recording of Leave Time''': All leave must be recorded according to established payroll procedures. A record-keeping system for leave usage must be maintained by departments. Records of leave must remain in the department files for three (3) years.

'''5.2 Administrative Leave''': It is the policy of UNMC that regular full-time and part-time employees may be granted administrative leave, with or without pay, for good and sufficient reason. Temporary employees are not eligible to receive administrative leave with pay.

'''5.~~3 Bereavement/Funeral~~ Leave'''~~: When necessary, up to five consecutive workdays of bereavement/funeral~~ leave ~~may~~ be ~~granted in the event of a death within the employee’s immediate family~~. ~~Employees are expected to notify their supervisor of the need~~ for ~~bereavement/funeral~~ leave ~~as soon as reasonably possible~~. ~~For persons not defined as immediate family, up to one day~~ of ~~bereavement/funeral~~ leave ~~may be granted at~~ the ~~discretion of the employee’s supervisor~~.

=== '''5.1 Recordi'''ng '''of Leave Time''' ===

All leave must be recorded according to established payroll procedures. A record-keeping system for leave usage must be maintained by departments. Records of leave must remain in the department files for three (3) years.

'''5.4 Civil Leave''': UNMC provides paid civil leave to regular employees for specific civic duties that occur during scheduled working hours. Eligible use of civil leave include:

=== '''5.2 Administrative Leave''' ===

It is the policy of UNMC that regular full-time and part-time employees may be granted administrative leave, with or without pay, for good and sufficient reason. Temporary employees are not eligible to receive administrative leave with pay.

=== '''5.3 Bereavement/Funeral Leave''' ===

When necessary, up to five consecutive workdays of bereavement/funeral leave may be granted in the event of a death within the employee’s immediate family. Employees are expected to notify their supervisor of the need for bereavement/funeral leave as soon as reasonably possible. For persons not defined as immediate family, up to one day of bereavement/funeral leave may be granted at the discretion of the employee’s supervisor.

=== '''5.4 Civil Leave''' ===

UNMC provides paid civil leave to regular employees for specific civic duties that occur during scheduled working hours. Eligible use of civil leave include:

# Jury duty

Line 67:

Line 73:

In accordance with Neb. Rev. Stat. §81-1391, certified disaster service volunteers of the American Red Cross may be granted up to 15 working days per calendar year of paid leave to participate in specialized disaster relief services within Nebraska, upon formal request by the American Red Cross.

'''5.5 Crisis Leave:''' UNMC maintains a Crisis Leave Bank to support employees experiencing emergency situations that require extended time away from work. Regular employees who have completed original probation may be eligible to receive paid crisis leave when all applicable accrued leave - including sick, vacation, and floating/banked holiday time has been exhausted.

=== '''5.5 Crisis Leave''' ===

UNMC maintains a Crisis Leave Bank to support employees experiencing emergency situations that require extended time away from work. Regular employees who have completed original probation may be eligible to receive paid crisis leave when all applicable accrued leave - including sick, vacation, and floating/banked holiday time has been exhausted.

Eligibility for Use

Line 93:

Line 100:

Denials of crisis leave requests or limitations on the amount of crisis leave granted are not subject to the grievance process.

'''[https://www.unmc.edu/human-resources/_documents/forms/emp_rel/Crisis-Leave-Donation.pdf Crisis Leave Donation Form]''' / '''[https://www.unmc.edu/human-resources/_documents/forms/emp-rel/Crisis-Leave-Request.pdf Crisis Leave Request Form] /''' [https://www.unmc.edu/human-resources/_documents/forms/emp-rel/advance-leave.pdf '''Advance Leave Form''']

'''5.6 Family/Medical & Family/Military Leave''' '''- FMLA''' The Family and Medical Leave Act of 1993 (FMLA) entitles each eligible employee to a maximum of 12 weeks of unpaid leave for certain family and medical reasons in a 12-month period. UNMC complies with this act and expands its coverage to include all regular employees with an FTE of 0.50 or greater. Other employees, including temporary employees and graduate students, are covered with at least 1,250 hours of service for the year preceding the leave.

=== '''5.6 Family/Medical & Family/Military Leave''' '''- FMLA''' ===

The Family and Medical Leave Act of 1993 (FMLA) entitles each eligible employee to a maximum of 12 weeks of unpaid leave for certain family and medical reasons in a 12-month period. UNMC complies with this act and expands its coverage to include all regular employees with an FTE of 0.50 or greater. Other employees, including temporary employees and graduate students, are covered with at least 1,250 hours of service for the year preceding the leave.

The Board of Regents affirms employees’ right to family and medical leave. Leave timing and arrangements will be coordinated between the employee and their supervisor, dean, director, or Human Resources.

Line 114:

Line 122:

[https://www.unmc.edu/human-resources/_documents/procedures/supplemental-parental-leave-form.pdf '''Request for Supplemental Parental Leave''']

=== '''5.7 Nebraska Family Military Leave:''' ===

'''5.7 Nebraska Family Military Leave:''' The Nebraska Unicameral enacted the Nebraska Family Military Leave Act effective April 4, 2007. As such, UNMC provides unpaid leave to qualifying University employees who are spouses or parents of military service members under federal or state deployment orders.

The Nebraska Unicameral enacted the Nebraska Family Military Leave Act effective April 4, 2007. As such, UNMC provides unpaid leave to qualifying University employees who are spouses or parents of military service members under federal or state deployment orders.

Qualifying employees shall include any employee who:

Line 123:

Line 131:

2. Has provided at least one thousand two hundred fifty (1,250) hours of service during the twelve-month period immediately preceding the commencement of the leave.

3. Is the spouse or parent of a person called to military service lasting over one hundred seventy-nine days or longer with the state or United States pursuant to the orders of the Governor or the President of the United States.

3. Is the spouse or parent of a person called to military service lasting over one hundred seventy-nine days or longer with the state or United States pursuant to the orders of the Governor or the President of the United States.'''Requests for Family Military Leave (Nebraska Family Military ACT):''' may be made to the employee’s immediate supervisor any time the deployment orders are in effect. Employees requesting five (5) or more consecutive days of Family Military Leave shall provide at least fourteen calendar day’s prior notice, and where able, will consult with the supervisor to schedule leave to avoid work disruptions. For leave of less than five (5) consecutive days, employees shall give advance notice as practical. Certification/proof of the call to service, from the proper military authority, may be required.

'''Requests for Family Military Leave (Nebraska Family Military ACT):''' may be made to the employee’s immediate supervisor any time the deployment orders are in effect. Employees requesting five (5) or more consecutive days of Family Military Leave shall provide at least fourteen calendar day’s prior notice, and where able, will consult with the supervisor to schedule leave to avoid work disruptions. For leave of less than five (5) consecutive days, employees shall give advance notice as practical. Certification/proof of the call to service, from the proper military authority, may be required.

'''Maximum leave allowable''' under the Nebraska Family Military Leave Act shall be thirty (30) working days of unpaid leave. The employee may elect to apply accrued vacation leave, compensatory time off, or floating or banked holiday during the leave period.

Line 136:

Line 141:

''' [https://www.unmc.edu/human-resources/_documents/forms/emp-rel/LOA-Request-for-Nebraska-Military-Family-Leave.docx Request for Nebraska Military Family Leave Form]'''

'''5.8 Holiday Leave:''' UNMC provides thirteen (13) paid holidays a year to all regular employees. UNMC recognizes seven (7) traditional holidays where non-essential business operations are closed. UNMC also recognizes six (6) floating/observed holidays, during which UNMC operations are open; employees may use these days on or after the date on which they are observed, with supervisory approval. The maximum accrual of floating holidays is 40 hours.<br />

=== '''5.8 Holiday Leave''' ===

UNMC provides thirteen (13) paid holidays a year to all regular employees. UNMC recognizes seven (7) traditional holidays where non-essential business operations are closed. UNMC also recognizes six (6) floating/observed holidays, during which UNMC operations are open; employees may use these days on or after the date on which they are observed, with supervisory approval. The maximum accrual of floating holidays is 40 hours.<br />

{| style="color: black; width="0%" class="wikitable"

| colspan="2" | '''Traditional Holidays'''

Line 187:

Line 193:

|}

'''5.9 Inclement Weather:''' Chancellors of the University of Nebraska have the discretion to close campuses due to local weather conditions. When a University of Nebraska campus is closed due to inclement weather, employees will receive paid leave if they were scheduled to work during the closure.

=== '''5.9 Inclement Weather''' ===

Chancellors of the University of Nebraska have the discretion to close campuses due to local weather conditions. When a University of Nebraska campus is closed due to inclement weather, employees will receive paid leave if they were scheduled to work during the closure.

UNMC, as a health sciences center, has numerous functions that must remain operational regardless of weather conditions. These include work that directly and indirectly supports patient care at the hospital and clinics, as well as many research and educational responsibilities. This is why UNMC is the only campus in the University of Nebraska System that does not close down during semester break in late December.

Line 200:

Line 207:

2. On locations other than University campuses (i.e., Lincoln), will comply with the directions of the Dean of those Colleges (i.e., COD, CON) regarding closing due to weather. If the individual location is closed during inclement weather, the time reporting should be coded in a manner prescribed by Payroll.

*

=== Injury Leave ===

=== 5.10 Injury Leave ===

If the work-related injury or illness causes an employee to remain off work, up to 40 hours will be paid as injury leave during the seven (7) calendar day waiting period, pro-rated based on the FTE. Injury leave will not be charged to sick leave or vacation; the time reporting should be coded in a manner prescribed by Payroll.

@@ Line 47: / Line 47: @@
 ==Policy==
-'''5.1 Recording of Leave Time''': All leave must be recorded according to established payroll procedures. A record-keeping system for leave usage must be maintained by departments. Records of leave must remain in the department files for three (3) years.
-'''5.2 Administrative Leave''': It is the policy of UNMC that regular full-time and part-time employees may be granted administrative leave, with or without pay, for good and sufficient reason. Temporary employees are not eligible to receive administrative leave with pay.
-'''5.3 Bereavement/Funeral Leave''': When necessary, up to five consecutive workdays of bereavement/funeral leave may be granted in the event of a death within the employee’s immediate family. Employees are expected to notify their supervisor of the need for bereavement/funeral leave as soon as reasonably possible. For persons not defined as immediate family, up to one day of bereavement/funeral leave may be granted at the discretion of the employee’s supervisor.
+=== '''5.1 Recordi'''ng '''of Leave Time''' ===
+All leave must be recorded according to established payroll procedures. A record-keeping system for leave usage must be maintained by departments. Records of leave must remain in the department files for three (3) years.
-'''5.4 Civil Leave''': UNMC provides paid civil leave to regular employees for specific civic duties that occur during scheduled working hours. Eligible use of civil leave include:
+=== '''5.2 Administrative Leave''' ===
+It is the policy of UNMC that regular full-time and part-time employees may be granted administrative leave, with or without pay, for good and sufficient reason. Temporary employees are not eligible to receive administrative leave with pay.
+=== '''5.3 Bereavement/Funeral Leave''' ===
+When necessary, up to five consecutive workdays of bereavement/funeral leave may be granted in the event of a death within the employee’s immediate family. Employees are expected to notify their supervisor of the need for bereavement/funeral leave as soon as reasonably possible. For persons not defined as immediate family, up to one day of bereavement/funeral leave may be granted at the discretion of the employee’s supervisor.
+=== '''5.4 Civil Leave''' ===
+UNMC provides paid civil leave to regular employees for specific civic duties that occur during scheduled working hours. Eligible use of civil leave include:
 # Jury duty
@@ Line 67: / Line 73: @@
 In accordance with Neb. Rev. Stat. §81-1391, certified disaster service volunteers of the American Red Cross may be granted up to 15 working days per calendar year of paid leave to participate in specialized disaster relief services within Nebraska, upon formal request by the American Red Cross.
-'''5.5 Crisis Leave:''' UNMC maintains a Crisis Leave Bank to support employees experiencing emergency situations that require extended time away from work. Regular employees who have completed original probation may be eligible to receive paid crisis leave when all applicable accrued leave - including sick, vacation, and floating/banked holiday time has been exhausted.
+=== '''5.5 Crisis Leave''' ===
+UNMC maintains a Crisis Leave Bank to support employees experiencing emergency situations that require extended time away from work. Regular employees who have completed original probation may be eligible to receive paid crisis leave when all applicable accrued leave - including sick, vacation, and floating/banked holiday time has been exhausted.
 Eligibility for Use
@@ Line 93: / Line 100: @@
 Denials of crisis leave requests or limitations on the amount of crisis leave granted are not subject to the grievance process.
 '''[https://www.unmc.edu/human-resources/_documents/forms/emp_rel/Crisis-Leave-Donation.pdf Crisis Leave Donation Form]''' / '''[https://www.unmc.edu/human-resources/_documents/forms/emp-rel/Crisis-Leave-Request.pdf Crisis Leave Request Form] /''' [https://www.unmc.edu/human-resources/_documents/forms/emp-rel/advance-leave.pdf '''Advance Leave Form''']
-'''5.6 Family/Medical & Family/Military Leave''' '''- FMLA''' The Family and Medical Leave Act of 1993 (FMLA) entitles each eligible employee to a maximum of 12 weeks of unpaid leave for certain family and medical reasons in a 12-month period. UNMC complies with this act and expands its coverage to include all regular employees with an FTE of 0.50 or greater. Other employees, including temporary employees and graduate students, are covered with at least 1,250 hours of service for the year preceding the leave.
+=== '''5.6 Family/Medical & Family/Military Leave''' '''- FMLA''' ===
+The Family and Medical Leave Act of 1993 (FMLA) entitles each eligible employee to a maximum of 12 weeks of unpaid leave for certain family and medical reasons in a 12-month period. UNMC complies with this act and expands its coverage to include all regular employees with an FTE of 0.50 or greater. Other employees, including temporary employees and graduate students, are covered with at least 1,250 hours of service for the year preceding the leave.
 The Board of Regents affirms employees’ right to family and medical leave. Leave timing and arrangements will be coordinated between the employee and their supervisor, dean, director, or Human Resources.
@@ Line 114: / Line 122: @@
 [https://www.unmc.edu/human-resources/_documents/procedures/supplemental-parental-leave-form.pdf '''Request for Supplemental Parental Leave''']
+=== '''5.7 Nebraska Family Military Leave:''' ===
-'''5.7 Nebraska Family Military Leave:''' The Nebraska Unicameral enacted the Nebraska Family Military Leave Act effective April 4, 2007. As such, UNMC provides unpaid leave to qualifying University employees who are spouses or parents of military service members under federal or state deployment orders.
+The Nebraska Unicameral enacted the Nebraska Family Military Leave Act effective April 4, 2007. As such, UNMC provides unpaid leave to qualifying University employees who are spouses or parents of military service members under federal or state deployment orders.
 Qualifying employees shall include any employee who:
@@ Line 123: / Line 131: @@
 . Has provided at least one thousand two hundred fifty (1,250) hours of service during the twelve-month period immediately preceding the commencement of the leave.
-. Is the spouse or parent of a person called to military service lasting over one hundred seventy-nine days or longer with the state or United States pursuant to the orders of the Governor or the President of the United States.
+. Is the spouse or parent of a person called to military service lasting over one hundred seventy-nine days or longer with the state or United States pursuant to the orders of the Governor or the President of the United States.'''Requests for Family Military Leave (Nebraska Family Military ACT):''' may be made to the employee’s immediate supervisor any time the deployment orders are in effect. Employees requesting five (5) or more consecutive days of Family Military Leave shall provide at least fourteen calendar day’s prior notice, and where able, will consult with the supervisor to schedule leave to avoid work disruptions. For leave of less than five (5) consecutive days, employees shall give advance notice as practical. Certification/proof of the call to service, from the proper military authority, may be required.
-'''Requests for Family Military Leave (Nebraska Family Military ACT):''' may be made to the employee’s immediate supervisor any time the deployment orders are in effect. Employees requesting five (5) or more consecutive days of Family Military Leave shall provide at least fourteen calendar day’s prior notice, and where able, will consult with the supervisor to schedule leave to avoid work disruptions. For leave of less than five (5) consecutive days, employees shall give advance notice as practical. Certification/proof of the call to service, from the proper military authority, may be required.
 '''Maximum leave allowable''' under the Nebraska Family Military Leave Act shall be thirty (30) working days of unpaid leave. The employee may elect to apply accrued vacation leave, compensatory time off, or floating or banked holiday during the leave period.
@@ Line 136: / Line 141: @@
 ''' [https://www.unmc.edu/human-resources/_documents/forms/emp-rel/LOA-Request-for-Nebraska-Military-Family-Leave.docx Request for Nebraska Military Family Leave Form]'''
-'''5.8 Holiday Leave:''' UNMC provides thirteen (13) paid holidays a year to all regular employees. UNMC recognizes seven (7) traditional holidays where non-essential business operations are closed. UNMC also recognizes six (6) floating/observed holidays, during which UNMC operations are open; employees may use these days on or after the date on which they are observed, with supervisory approval. The maximum accrual of floating holidays is 40 hours.<br />
+=== '''5.8 Holiday Leave''' ===
+UNMC provides thirteen (13) paid holidays a year to all regular employees. UNMC recognizes seven (7) traditional holidays where non-essential business operations are closed. UNMC also recognizes six (6) floating/observed holidays, during which UNMC operations are open; employees may use these days on or after the date on which they are observed, with supervisory approval. The maximum accrual of floating holidays is 40 hours.<br />
 {| style="color: black; width="0%" class="wikitable"
 | colspan="2" | '''Traditional Holidays'''
@@ Line 187: / Line 193: @@
 |}
-'''5.9 Inclement Weather:''' Chancellors of the University of Nebraska have the discretion to close campuses due to local weather conditions. When a University of Nebraska campus is closed due to inclement weather, employees will receive paid leave if they were scheduled to work during the closure.
+=== '''5.9 Inclement Weather''' ===
+Chancellors of the University of Nebraska have the discretion to close campuses due to local weather conditions. When a University of Nebraska campus is closed due to inclement weather, employees will receive paid leave if they were scheduled to work during the closure.
 UNMC, as a health sciences center, has numerous functions that must remain operational regardless of weather conditions. These include work that directly and indirectly supports patient care at the hospital and clinics, as well as many research and educational responsibilities. This is why UNMC is the only campus in the University of Nebraska System that does not close down during semester break in late December.
@@ Line 200: / Line 207: @@
 . On locations other than University campuses (i.e., Lincoln), will comply with the directions of the Dean of those Colleges (i.e., COD, CON) regarding closing due to weather. If the individual location is closed during inclement weather, the time reporting should be coded in a manner prescribed by Payroll.
-*
-=== Injury Leave ===
+=== 5.10 Injury Leave ===
 If the work-related injury or illness causes an employee to remain off work, up to 40 hours will be paid as injury leave during the seven (7) calendar day waiting period, pro-rated based on the FTE. Injury leave will not be charged to sick leave or vacation; the time reporting should be coded in a manner prescribed by Payroll.