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<td width="60%">Section - Information</td> | <td width="60%">Section - Information</td> | ||
<td width="40%">Originating Date: [[ | <td width="40%">Originating Date: [[Special:PermanentLink/9243|July 2015]]</td> | ||
</tr> | </tr> | ||
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<table width="100%" cellpadding="0" cellspacing="0"> | <table width="100%" cellpadding="0" cellspacing="0"> | ||
<tr> | <tr> | ||
<td>Revised: September 2017<br />Revised: July 2020</td> | <td>Revised: September 2017<br />Revised: July 2020 ([[Special:Diff/9243/{{REVISIONID}}|changes]])</td> | ||
</tr> | </tr> | ||
</table> | </table> | ||
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</td> | </td> | ||
</tr> | </tr> | ||
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<td valign="top">< | <td valign="top" colspan="2">Related Information:<br /> | ||
<div style="margin-left:3em;">[[College of Nursing and Parent Institution Policies|College of Nursing and Parent Institution Policies]]</div> | |||
<div style="margin-left:3em;">[[Formulation, Evaluation, and Revision Dissemination of Policies|Formulation, Evaluation, and Revision Dissemination of Policies]]</div><div style="margin-left:3em;">[[Media:CON_Policy_Change_Request_Template.docx|Policy Change Request]]<br />[[Media:CON_Policy_Flowchart.pdf|Policy Flowchart]]</div> | |||
<div style="margin-left:3em;">[[CON Policy Header Format|Policy Header Format]]</div> | |||
</td> | |||
</tr> | </tr> | ||
</table> | </table> | ||
<br /> | <br /> | ||
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<li>updates responsible committee cross matrix to show revisions and updated review cycle dates</li> | <li>updates responsible committee cross matrix to show revisions and updated review cycle dates</li> | ||
<li>makes administrative changes and corrects grammatical and spelling errors identified by the Evaluation and Effectiveness Committee</li> | <li>makes administrative changes and corrects grammatical and spelling errors identified by the Evaluation and Effectiveness Committee</li> | ||
<li>provides existing or new policy template and PCR form to responsible committee</li> | <li>provides existing or new policy template and PCR form to responsible committee upon request</li> | ||
<li>ensures correct formatting conventions are followed</li> | <li>ensures correct formatting conventions are followed</li> | ||
</ol> | </ol> | ||
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<ol> | <ol> | ||
<li>is the final reviewing and approving authority for faculty and student policies and related information requiring a vote</li> | <li>is the final reviewing and approving authority for faculty and student policies and related information requiring a vote</li> | ||
<li>GFO minutes shall reflect that policy changes have been presented | <li>GFO minutes shall reflect that policy changes have been presented and voted on and the outcome of vote</li> | ||
</ol> | </ol> | ||
</li> | </li> | ||
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<li style="margin-bottom:15px;">Committees | <li style="margin-bottom:15px;">Committees | ||
<ol> | <ol> | ||
<li> | <li>review and determine need for new or modified policies or related information</li> | ||
<li> | <li>initiate changes by completing a Policy Change Request (PCR) form</li> | ||
<li> | <li>ensure correct formatting conventions are followed</li> | ||
<li>vote on policy initiation or revisions</li> | <li>vote on policy initiation or revisions</li> | ||
<li>provide policy revisions to GFO and in GFO materials</li> | |||
</ol> | </ol> | ||
</li> | </li> | ||
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</ol> | </ol> | ||
====Definitions:==== | |||
<ol> | |||
<li>Controlled copy - A controlled copy is a formal copy of the latest, correct version of a document; an identified issue of a document to an individual or committee. The controlled copy is officially tracked, updated and destroyed to assure that it is current.</li> | |||
<li>Uncontrolled copy - An informal copy of a document for which no attempt is made to update it after distribution.</li> | |||
<li>Minor changes or revisions - Those changes that do not affect the content or the quality of the action being prescribed in the document, such as typographical or grammatical changes, template formatting or small changes within the document.</li> | |||
<li>Major changes or revisions - Those changes that affect the content of quality or the action being prescribed in the document, such as updated technology resulting in change of procedure or multiple changes within the document.</li> | |||
<li>Policy Change Request (PCR) - Used to initiate the development or change of policy and related information. The PCR form is downloadable from the Related Documents section of this page.</li> | |||
<li>Review - Policies must be at least reviewed every five years regardless of the need for revisions.</li> | |||
<li>Revise - Policies requiring any major change.</li> | |||
<li>Responsible agency - The entity responsible for conducting regular evaluations of the policy</li> | |||
<li>Wiki - website containing all policies, procedures, appendices, organizational structures of the College of Nursing</li> | |||
</ol> | |||
====Procedure:==== | ====Procedure:==== | ||
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</li> | </li> | ||
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<li style="margin-bottom:15px;">Policy Change Request | <li style="margin-bottom:15px;">Policy Change Request | ||
<ol> | <ol> | ||
<li>Policy Change Request (PCR) form is used to initiate the development or change of policy and | <li>Policy Change Request (PCR) form is used to initiate the development or change of policy and related information. The PCR form is provided by the webmaster upon request. The PCR contains at least the following information: | ||
<ul> | <ul> | ||
<li>policy number</li> | <li>policy number</li> | ||
<li>policy name</li> | <li>policy name</li> | ||
<li>responsible | <li>responsible committee(s)</li> | ||
<li>initiated by</li> | <li>initiated by</li> | ||
<li>initiated date</li> | <li>initiated date</li> | ||
<li> | <li>related information (policy, procedure, forms)</li> | ||
<li>summary of reason for recommended change with supporting documentation</li> | <li>summary of reason for recommended change with supporting documentation</li> | ||
<li>action to be taken and date</li> | <li>action to be taken and date</li> | ||
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</ol> | </ol> | ||
</li> | </li> | ||
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<li style="margin-bottom:15px;">Developing, Reviewing and Approving | <li style="margin-bottom:15px;">Developing, Reviewing and Approving | ||
<ol> | <ol> | ||
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<ol> | <ol> | ||
<li>Location and status of policy documents under review or revision</li> | <li>Location and status of policy documents under review or revision</li> | ||
<li>Policy or procedure on the CON wiki, index pages of administration, faculty, student and | <li>Policy or procedure on the CON wiki, index pages of administration, faculty, student and related information, and responsible committee crossmatrix shall be reviewed for accuracy</li> | ||
<li>MS Word versions of current policies</li> | <li>MS Word versions of current policies</li> | ||
<li>archive copies of policies</li> | <li>archive copies of policies</li> | ||
</ol> | </ol> | ||
</li> | </li> | ||
<!-- | |||
<li style="margin-bottom:15px;">Document Numbering | <li style="margin-bottom:15px;">Document Numbering | ||
<ol> | <ol> | ||
<li>Numbering format will be numeric for policies and | <li>Numbering format will be numeric for policies and related information. Policies have a number representing the category of the policy (i.e. faculty, student, or administrative) followed by a period and then followed by a sequence number. Related information is numbered the same as the policy that invokes it followed "procedure," "form," or "chart" as applicable. Multiple instances of any related information such as forms can be followed by a sequence number.</li> | ||
<li>Versions are indicated by revision or review date</li> | <li>Versions are indicated by revision or review date</li> | ||
<li>New policies are generally assigned the next higher sequential number in the category of the policy</li> | <li>New policies are generally assigned the next higher sequential number in the category of the policy</li> | ||
</ol> | </ol> | ||
</li> | </li> | ||
--> | |||
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<li style="margin-bottom:15px;">Document Formatting | <li style="margin-bottom:15px;">Document Formatting | ||
<ol> | <ol> | ||
<li>All policies, procedures and | <li>All policies, procedures and related information shall consist of a header and a body as a minimum. The header uses the following format:<br /> | ||
<table style="max-width:70em !important;" width="100%" border="1" cellpadding="5" cellspacing="0"> | <table style="max-width:70em !important;" width="100%" border="1" cellpadding="5" cellspacing="0"> | ||
<tr> | <tr> | ||
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<tr> | <tr> | ||
<td width="60%"><big>'''Full Policy Name'''</big></td> | <td width="60%"><big>'''Full Policy Name'''</big></td> | ||
<td width="40%"><big>Subsection: '''Policy number | <td width="40%"><big>Subsection: '''Policy number'''</big></td> | ||
</tr> | </tr> | ||
<tr> | <tr> | ||
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</table> | </table> | ||
</li> | </li> | ||
<li>Policies and | <li>Policies and related information may have additional forms, diagrams or other attachments linked</li> | ||
</ol> | </ol> | ||
</li> | </li> | ||
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<li style="margin-bottom:15px;">Notification | <li style="margin-bottom:15px;">Notification | ||
<ol> | <ol> | ||
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<li style="margin-bottom:15px;">Document Retention and Archival | <li style="margin-bottom:15px;">Document Retention and Archival | ||
<ol> | <ol> | ||
<li>MS Word versions of all policies and | <li>MS Word versions of all policies and related information will be retained on the CON network server.</li> | ||
<li>MS Word versions of previous versions of policies and | <li>MS Word versions of previous versions of policies and related information will be retained in an archive area of the CON network server.</li> | ||
<li>Previous versions of policies and procedures will be retained on the wiki and linked from the revision or review version date in the header on the active version of each policy or procedure.</li> | <li>Previous versions of policies and procedures will be retained on the wiki and linked from the revision or review version date in the header on the active version of each policy or procedure.</li> | ||
</ol> | </ol> | ||
</li> | </li> | ||
< | <!-- | ||
<li style="margin-bottom:15px;">Supporting Documents | <li style="margin-bottom:15px;">Supporting Documents | ||
<ol> | <ol> | ||
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</ol> | </ol> | ||
</li> | </li> | ||
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</ol> | </ol> |