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Purchasing: Difference between revisions
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<big>'''Purchasing Policy'''</big> | <big>'''Purchasing Policy'''</big><br /> | ||
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==Scope== | |||
The [http://www.nebraska.edu/board.html University of Nebraska Board of Regents] established a purchasing policy to provide uniform guidelines for the administration of the [http://www.nebraska.edu/ University of Nebraska]. This policy applies to funds administered by the University for the purchase of supplies, equipment and services. | The [http://www.nebraska.edu/board.html University of Nebraska Board of Regents] established a purchasing policy to provide uniform guidelines for the administration of the [http://www.nebraska.edu/ University of Nebraska]. This policy applies to funds administered by the University for the purchase of supplies, equipment and services. | ||
The commitment of University funds is made by means of an official University purchase order or contract, approved by the appropriate administrative officer or designee. For more information, see Contract Signature Authority Tables, [https://wiki.unmc.edu/images/8/83/UNMC_Exec.Memo.13_Signature_Authority.pdf Executive Memorandum 13 Contract Signature Authority] by position | The commitment of University funds is made by means of an official University purchase order or contract, approved by the appropriate administrative officer or designee. For more information, see Contract Signature Authority Tables, [https://wiki.unmc.edu/images/8/83/UNMC_Exec.Memo.13_Signature_Authority.pdf Executive Memorandum 13 Contract Signature Authority] by position and [https://wiki.unmc.edu/index.php/Executive_Memo_14 Executive Memorandum 14 Contract Signature Authority] by position. | ||
No agent may participate in the selection, award or administration of a purchase order or contract if they have a real or apparent conflict of interest. See UNMC Policy No. 8010, [[Conflict of Interest]]. | No agent may participate in the selection, award or administration of a purchase order or contract if they have a real or apparent conflict of interest. See UNMC Policy No. 8010, [[Conflict of Interest]]. | ||
== Basis of Purchasing Policy == | == Basis of Purchasing Policy == | ||
The University of Nebraska Medical Center (UNMC) follows the purchasing policy established by the University Board of Regents. For detailed information, see [https://nebraska.edu/docs/board/ | The University of Nebraska Medical Center (UNMC) follows the purchasing policy established by the University Board of Regents. For detailed information, see [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf?la=en Bylaws of the Board of Regents], Section 6.1 relating to obligation; Section 6.4 relating to contracts; Nebraska Revised Statutes related to public lettings; and the [http://www.nebraska.edu/board/bylaws-policies-and-rules.html Board of Regents Policies], Chapter 6. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards ([https://www.ecfr.gov/cgi-bin/text-idx?SID=0d3801e083204d6d1c56e6b465e95e09&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1413 Uniform Guidance 2 CFR 200]) requires certain policies be established for sound procurement practices. | ||
== Bid Requirements and Documentation== | == Bid Requirements and Documentation== | ||
Micro-purchases: All supplies or services, in aggregate, under $50,000 may be made without quotations if the price is considered reasonable. | Micro-purchases: All supplies or services, in aggregate, under $50,000 may be made without quotations if the price is considered reasonable. | ||
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Purchase requests for capital equipment valued at $50,000 or greater and used primarily for research purposes must be reviewed by the Office of the Vice Chancellor for Research prior to finalizing the purchase (issuance of a purchase order). This process not only prevents the unnecessary duplication of expensive equipment, but also allows the tracking of the availability of technology on campus in order to maximize use of available equipment. | Purchase requests for capital equipment valued at $50,000 or greater and used primarily for research purposes must be reviewed by the Office of the Vice Chancellor for Research prior to finalizing the purchase (issuance of a purchase order). This process not only prevents the unnecessary duplication of expensive equipment, but also allows the tracking of the availability of technology on campus in order to maximize use of available equipment. | ||
===Travel agencies=== | ===Travel agencies=== | ||
The University of Nebraska system has contracted travel agency services with selected agencies. Travel reservations involving funds administered by UNMC are to be arranged through the contract travel agencies. Please refer to | The University of Nebraska system has contracted travel agency services with selected agencies. Travel reservations involving funds administered by UNMC are to be arranged through the contract travel agencies. Please refer to the [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/policies/university-of-nebraska-travel-policy.pdf University of Nebraska Travel Policy]. For additional information, contact [mailto:travelservices@unmc.edu UNMC Travel Services]. | ||
===Software/IT purchases=== | ===Software/IT purchases=== | ||
Equipment, software (either installed locally, on a server or Software as a Service (SaaS), or systems that connect to the campus network (wired or wireless) for any purpose must have Third Party Risk Assessments per the [https://info.unmc.edu/its-security/policies/procedures/risk-asssessment.html UNMC ITS Information Security Risk Assessment Procedure]. | Equipment, software (either installed locally, on a server or Software as a Service (SaaS), or systems that connect to the campus network (wired or wireless) for any purpose must have Third Party Risk Assessments per the [https://info.unmc.edu/its-security/policies/procedures/risk-asssessment.html UNMC ITS Information Security Risk Assessment Procedure]. | ||
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**[https://wiki.unmc.edu/index.php/Executive_Memo_14 Executive Memorandum 14 Contract Signature Authority] by position | **[https://wiki.unmc.edu/index.php/Executive_Memo_14 Executive Memorandum 14 Contract Signature Authority] by position | ||
*[http://info.unmc.edu/procurement/procurement/pcard/ PCard Procedures] | *[http://info.unmc.edu/procurement/procurement/pcard/ PCard Procedures] | ||
*[https://nebraska.edu/docs/board/bylaws.pdf Bylaws of the Board of Regents] | *[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-bylaws.pdf?la=en Bylaws of the Board of Regents] | ||
*[https://info.unmc.edu/its-security/policies/procedures/risk-asssessment.html UNMC ITS Information Security Risk Assessment Procedure]. | *[https://info.unmc.edu/its-security/policies/procedures/risk-asssessment.html UNMC ITS Information Security Risk Assessment Procedure]. | ||
*[https://www.ecfr.gov/cgi-bin/text-idx?SID=0d3801e083204d6d1c56e6b465e95e09&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1413 Uniform Guidance 2 CFR 200] | *[https://www.ecfr.gov/cgi-bin/text-idx?SID=0d3801e083204d6d1c56e6b465e95e09&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1413 Uniform Guidance 2 CFR 200] | ||
This page maintained by [mailto:dpanowic@unmc.edu dkp]. | This page maintained by [mailto:dpanowic@unmc.edu dkp]. | ||