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Collections Management: Difference between revisions
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#Where information is incomplete for a gift, bequest or purchase, curatorial staff should undertake additional research prudent or necessary to resolve the Nazi-era provenance of the work. All research efforts shall be documented. In the absence of evidence of unlawful appropriation, the gift or purchase may proceed. Where there is credible evidence of unlawful appropriation without subsequent restitution, the Healing Arts Program shall not acquire the work until taking further action to resolve these issues. | #Where information is incomplete for a gift, bequest or purchase, curatorial staff should undertake additional research prudent or necessary to resolve the Nazi-era provenance of the work. All research efforts shall be documented. In the absence of evidence of unlawful appropriation, the gift or purchase may proceed. Where there is credible evidence of unlawful appropriation without subsequent restitution, the Healing Arts Program shall not acquire the work until taking further action to resolve these issues. | ||
#If the Healing Arts Program, as a result of its continuing research, determines that a work in its collection was unlawfully appropriated during the Nazi era without subsequent restitution, the program shall make such information public. If a legitimate claimant comes forward, the Healing Arts Program shall seek to resolve the matter in a prompt, equitable, appropriate and mutually agreeable manner. | #If the Healing Arts Program, as a result of its continuing research, determines that a work in its collection was unlawfully appropriated during the Nazi era without subsequent restitution, the program shall make such information public. If a legitimate claimant comes forward, the Healing Arts Program shall seek to resolve the matter in a prompt, equitable, appropriate and mutually agreeable manner. | ||
#In the event that a third party claims that a work in the Healing Arts Program’s collection was unlawfully appropriated during the Nazi era without subsequent restitution, the program shall review the claim promptly and responsibly. The Healing Arts Program shall request evidence of ownership from the claimant in order to assist in determining the provenance of the work. If after working with the claimant the Healing Arts | #In the event that a third party claims that a work in the Healing Arts Program’s collection was unlawfully appropriated during the Nazi era without subsequent restitution, the program shall review the claim promptly and responsibly. The Healing Arts Program shall request evidence of ownership from the claimant in order to assist in determining the provenance of the work. If after working with the claimant the Healing Arts Program determines that the work was unlawfully appropriated without subsequent restitution, the program shall seek to resolve the matter in an equitable, appropriate and mutually agreeable manner. | ||
===Cultural Objects, Archaeological Materials and Ancient Art=== | ===Cultural Objects, Archaeological Materials and Ancient Art=== | ||
The Healing Arts Program will be guided by the Report of the Association of Art Museum Directors' Task Force on the Acquisition of Archaeological Materials and Ancient Art (revised 2013) and the American Association of Museums' Standards Regarding Cultural Objects, Archaeological Material and Ancient Art, and adopts the definitions, repeated below, contained therein.<br /> | The Healing Arts Program will be guided by the Report of the Association of Art Museum Directors' Task Force on the Acquisition of Archaeological Materials and Ancient Art (revised 2013) and the American Association of Museums' Standards Regarding Cultural Objects, Archaeological Material and Ancient Art, and adopts the definitions, repeated below, contained therein.<br /> | ||
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===Guidelines for Deaccessioning Gifts=== | ===Guidelines for Deaccessioning Gifts=== | ||
The Healing Arts shall honor all legal restrictions attaching to the gift or bequest of any work of art. In addition, donor requests which do not impose any legal obligation accompanying the bequest or gift of any work of art will be respected to the extent feasible, unless modified by the donor, or if the donor is not living, the donor's heirs or legal representatives. Before proceeding to recommend that a donated work be deaccessioned, the Curator first reviews the records of gift to confirm that the gift is unrestricted. | The Healing Arts Program shall honor all legal restrictions attaching to the gift or bequest of any work of art. In addition, donor requests which do not impose any legal obligation accompanying the bequest or gift of any work of art will be respected to the extent feasible, unless modified by the donor, or if the donor is not living, the donor's heirs or legal representatives. Before proceeding to recommend that a donated work be deaccessioned, the Curator first reviews the records of gift to confirm that the gift is unrestricted. | ||
==Care of the Collections== | ==Care of the Collections== | ||
The Healing Arts is first and foremost a repository of works of art, and its mission requires the care of works of art in its collection. The Healing Arts shall conserve works of art in accordance with the highest standards. The Healing Arts shall provide a safe and appropriate environment for the collections, with effective security and environmental control, for the benefit of present and future generations. The Healing Arts | The Healing Arts Program is first and foremost a repository of works of art, and its mission requires the care of works of art in its collection. The Healing Arts Program shall conserve works of art in accordance with the highest standards. The Healing Arts Program shall provide a safe and appropriate environment for the collections, with effective security and environmental control, for the benefit of present and future generations. The Healing Arts Program vshall maintain a Collections Emergency Plan in accordance with UNMC Policies and Procedures. The Healing Arts Program’s conservation standards shall be maintained for works of art on loan to or borrowed from the Healing Arts Program.<br /> | ||
The Healing Arts Program is charged with the long-term care of the collection and shall maintain exact documentation on all examination and treatment work. | The Healing Arts Program is charged with the long-term care of the collection and shall maintain exact documentation on all examination and treatment work. | ||
==Records and Inventories== | ==Records and Inventories== | ||
The Healing Arts Program shall maintain accurate, up-to-date records on the identification, location and condition of all objects in the collection, as well as of ongoing activities such as exhibitions, loans, research and correspondence with donors, artists and scholars. These records should be recorded in the Healing | The Healing Arts Program shall maintain accurate, up-to-date records on the identification, location and condition of all objects in the collection, as well as of ongoing activities such as exhibitions, loans, research and correspondence with donors, artists and scholars. These records should be recorded in the Healing Arts Program’s collections spreadsheet and files. Any original paper files regarding the acquisition of objects should also be retained. The Curator maintains coherent, organized records on accessioned, non-accessioned and deaccessioned works of art, departmental loans, exhibition loans, and works of art brought to UNMC for possible purchase or gift.<br /> | ||
All records created or received in the transaction of Healing | All records created or received in the transaction of Healing Arts Program’s business are the property of the Healing Arts Program and must not be dispersed or destroyed except in accordance with its record retention policy.<br /> | ||
The Healing Arts shall make available to qualified researchers and scholars materials relating to the collections unless they are confidential or would suffer physical harm if handled.<br /> | The Healing Arts Program shall make available to qualified researchers and scholars materials relating to the collections unless they are confidential or would suffer physical harm if handled.<br /> | ||
It is the responsibility of every Healing Arts Program staff to make monthly inspections of its galleries and exhibition spaces across campus. The Healing Arts Program shall make an inventory of the contents of its galleries and exhibition spaces, and storerooms at least once in a one-year to five-year cycle. These inventories must be submitted in writing to the Executive Director, who shall report the findings to the Acquisitions Committee. | It is the responsibility of every Healing Arts Program staff to make monthly inspections of its galleries and exhibition spaces across campus. The Healing Arts Program shall make an inventory of the contents of its galleries and exhibition spaces, and storerooms at least once in a one-year to five-year cycle. These inventories must be submitted in writing to the Executive Director, who shall report the findings to the Acquisitions Committee. | ||
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It is fundamental to the Healing Arts Program’s mission to provide access to the Healing Arts Collection and promote appreciation of its significance.<br /> | It is fundamental to the Healing Arts Program’s mission to provide access to the Healing Arts Collection and promote appreciation of its significance.<br /> | ||
Among the primary means for achieving this goal is the presentation of exhibitions and display of its own works and those borrowed from other owners. The Healing Arts shall provide additional access to its collections through loans to other institutions. The Healing Arts shall support continuing scholarly investigation and research in order to document, publish, and advance understanding of the Healing Arts collections as well as contribute to broader academic and public discourses.<br /> | Among the primary means for achieving this goal is the presentation of exhibitions and display of its own works and those borrowed from other owners. The Healing Arts Program shall provide additional access to its collections through loans to other institutions. The Healing Arts Program shall support continuing scholarly investigation and research in order to document, publish, and advance understanding of the Healing Arts collections as well as contribute to broader academic and public discourses.<br /> | ||
The Healing Arts shall support and encourage awareness and understanding of art by disseminating information through the development of publications, programs, and its website for a variety of audiences ranging from children to adult audiences and scholars. These will draw upon its collection and research as primary sources for stimulating aesthetic engagement and promoting familiarity with art in its historical, cultural, material and healing contexts. | The Healing Arts Program shall support and encourage awareness and understanding of art by disseminating information through the development of publications, programs, and its website for a variety of audiences ranging from children to adult audiences and scholars. These will draw upon its collection and research as primary sources for stimulating aesthetic engagement and promoting familiarity with art in its historical, cultural, material and healing contexts. | ||
==Outgoing Loans== | ==Outgoing Loans== | ||
The Healing Arts Program lends works of art from its collection to qualified institutions, in this country and abroad. The Healing Arts Program wishes to cooperate with qualified institutions to share its collections with the widest possible public, both general and scholarly. Loan requests must be evaluated in light of the art historical and scholarly value of the exhibition for which they are requested, as well as the condition of the object and the need for it to remain at UNMC. All loan requests shall be initially reviewed by the Curator. The Curator must be satisfied that the work will be properly cared for and protected adequately from fire, theft, mishandling, insects, and from extremes of light, temperature and humidity. The borrower must provide a facilities report meeting Healing | The Healing Arts Program lends works of art from its collection to qualified institutions, in this country and abroad. The Healing Arts Program wishes to cooperate with qualified institutions to share its collections with the widest possible public, both general and scholarly. Loan requests must be evaluated in light of the art historical and scholarly value of the exhibition for which they are requested, as well as the condition of the object and the need for it to remain at UNMC. All loan requests shall be initially reviewed by the Curator. The Curator must be satisfied that the work will be properly cared for and protected adequately from fire, theft, mishandling, insects, and from extremes of light, temperature and humidity. The borrower must provide a facilities report meeting Healing Arts Program standards or the Curator shall conduct a physical inspection of the borrower's premises.<br /> | ||
In addition, there are works that by the terms of their gift or bequest that may not be lent.<br /> | In addition, there are works that by the terms of their gift or bequest that may not be lent.<br /> | ||
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The Healing Arts Advisory Committee must approve all loans of objects. Such loans must be first approved in writing by the Executive Director who shall in turn submit the request to the Healing Arts Advisory Committee.<br /> | The Healing Arts Advisory Committee must approve all loans of objects. Such loans must be first approved in writing by the Executive Director who shall in turn submit the request to the Healing Arts Advisory Committee.<br /> | ||
All loans should be for a specific period of time (normally not to exceed one year) and may be recalled upon thirty days’ written notice to the borrower (or immediately if the | All loans should be for a specific period of time (normally not to exceed one year) and may be recalled upon thirty days’ written notice to the borrower (or immediately if the program’s review of the borrower discloses unsatisfactory conditions or continuation of the loan is placing an undue administrative burden on the Healing Arts Program). The object’s condition should be documented and monitored in accordance with the detailed procedures approved by the Healing Arts Program. All borrowers (with the exception of Tenants-in-Common) must agree in writing to the Healing Arts Program’s Conditions for Outgoing Loans (contained in the Borrower’s Agreement) prior to shipment of the loan, and the Borrower’s Agreement must be signed by both parties. No object shall leave UNMC unless adequate insurance coverage is provided by the borrower and approved by Healing Arts Program. For all loans to countries that provide immunity from seizure, this protection must be secured by the borrower. Long-term loans are subject to periodic review by the Curator; the borrower must submit an inventory report to the Healing Arts Program every two years.<br /> | ||
On an exceptional basis, loans may be made to dealers for scholarly examination, special scholarly exhibitions, or one-person or retrospective exhibitions of a particular artist. Such loans are subject to the approvals required for other loans.<br /> | On an exceptional basis, loans may be made to dealers for scholarly examination, special scholarly exhibitions, or one-person or retrospective exhibitions of a particular artist. Such loans are subject to the approvals required for other loans.<br /> | ||
Loans may be made to individuals in two cases. First, if there was a specific agreement with the donor of the object allowing such a privilege at a time when the tax laws permitted such arrangements, a loan may be authorized. Second, the Healing Arts may make loans of works jointly owned with an individual (the Tenant-in-Common with the Healing Arts) to that individual. Such loans are subject to the approvals required for other loans.<br /> | Loans may be made to individuals in two cases. First, if there was a specific agreement with the donor of the object allowing such a privilege at a time when the tax laws permitted such arrangements, a loan may be authorized. Second, the Healing Arts Program may make loans of works jointly owned with an individual (the Tenant-in-Common with the Healing Arts Program) to that individual. Such loans are subject to the approvals required for other loans.<br /> | ||
All exceptions to the Healing | All exceptions to the Healing Arts Program’s loan policy must be approved by the Healing Arts Advisory Committee. | ||
==Incoming Loans to the Collections== | ==Incoming Loans to the Collections== | ||
The Healing Arts accepts temporary loans of art for short term exhibition ("Exhibition Loans") and for long term display in its galleries alongside the Collections ("Loans to the Collections"). All loans are subject to the following insurance policies:<br /> | The Healing Arts Program accepts temporary loans of art for short term exhibition ("Exhibition Loans") and for long term display in its galleries alongside the Collections ("Loans to the Collections"). All loans are subject to the following insurance policies:<br /> | ||
Where required by the lender, the Healing Arts Program maintains sufficient insurance to cover all loans at the value listed on the loan agreement. Loan values shall be reviewed by the Curator; if the lender’s value exceeds the curator’s understanding, the lender must supply an appraisal supporting the greater valuation. The Healing Arts Program assumes liability for loans commensurate with its insurance coverage. Any exceptions to this limitation of liability must be approved by the Executive Director. | Where required by the lender, the Healing Arts Program maintains sufficient insurance to cover all loans at the value listed on the loan agreement. Loan values shall be reviewed by the Curator; if the lender’s value exceeds the curator’s understanding, the lender must supply an appraisal supporting the greater valuation. The Healing Arts Program assumes liability for loans commensurate with its insurance coverage. Any exceptions to this limitation of liability must be approved by the Executive Director. | ||