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*'''Volunteers''' are uncompensated individuals. Volunteers perform services related to the ongoing business of the University for their own benefit which may be to gain experience in specific endeavors or fulfill humanitarian, charitable or public service requirements. To qualify as a University volunteer, an individual must satisfy University requirements and be willing to provide service according to the procedures in this policy. An individual who provides services to an entity other than the University that may be related to the University, such as the Alumni Association, will not be considered a University volunteer. | *'''Volunteers''' are uncompensated individuals. Volunteers perform services related to the ongoing business of the University for their own benefit which may be to gain experience in specific endeavors or fulfill humanitarian, charitable or public service requirements. To qualify as a University volunteer, an individual must satisfy University requirements and be willing to provide service according to the procedures in this policy. An individual who provides services to an entity other than the University that may be related to the University, such as the Alumni Association, will not be considered a University volunteer. | ||
== Policy == | == Policy == | ||
University volunteers are expected to abide by the University policies and procedures and external regulations that govern their actions, including but not limited to those relating to ethical behavior, safety, confidentiality, protected health information, computer use, financial responsibility, compliance training and drug use. Criminal [https://info.unmc.edu/safety/procedures/UNMC_Volunteers_Background_Check_Instructions.pdf background checks] are required for all volunteer positions requiring departmental completion of the [https://www.unmc.edu/human-resources/_documents/forms/NonFaculty-Volunteer-Temporary-FAQ-Quick-Steps.pdf Non-Faculty Volunteer Requisition Process] | University volunteers are expected to abide by the University policies and procedures and external regulations that govern their actions, including but not limited to those relating to ethical behavior, safety, confidentiality, protected health information, computer use, financial responsibility, compliance training and drug use. Criminal [https://info.unmc.edu/safety/procedures/UNMC_Volunteers_Background_Check_Instructions.pdf background checks] are required for all volunteer positions requiring departmental completion of the [https://www.unmc.edu/human-resources/_documents/forms/NonFaculty-Volunteer-Temporary-FAQ-Quick-Steps.pdf Non-Faculty Volunteer Requisition Process]. Departments wishing to engage volunteers must be responsible for all costs associated with these items: | ||
*recruiting and screening (background checks) | *recruiting and screening (background checks) | ||
*ensuring compliance | *ensuring compliance | ||
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*Must have a UNMC sponsor for volunteer opportunities | *Must have a UNMC sponsor for volunteer opportunities | ||
*Must be able to read, speak and comprehend the English language | *Must be able to read, speak and comprehend the English language | ||
*An individual under the age of nineteen must obtain parental consent to volunteer | *An individual under the age of nineteen must obtain parental consent to volunteer | ||
A current employee may not become a University volunteer at the University in any capacity in which he or she is employed at the University, or which is essentially similar to or related to the individual’s regular work at the University. A current employee may only volunteer for special events, such as United Way events, Commencement and the like. It is important to determine that a person is performing services of a volunteer and will not be considered an employee under the Fair Labor Standards Act. A determination by the Department of Labor that a person’s service was that of an employee’s will result in the time of service being compensable. | A current employee may not become a University volunteer at the University in any capacity in which he or she is employed at the University, or which is essentially similar to or related to the individual’s regular work at the University. A current employee may only volunteer for special events, such as United Way events, Commencement and the like. It is important to determine that a person is performing services of a volunteer and will not be considered an employee under the Fair Labor Standards Act. A determination by the Department of Labor that a person’s service was that of an employee’s will result in the time of service being compensable. | ||
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*Commencement volunteer/guest | *Commencement volunteer/guest | ||
*Annual Rewards & Recognition program volunteers | *Annual Rewards & Recognition program volunteers | ||
*Volunteer for UNMC-sponsored | *Volunteer for UNMC-sponsored fundraisers | ||
*Seminar/conference speaker | *Seminar/conference speaker | ||
*Individuals with volunteer faculty appointments, such as physicians and dentists who supervise UNMC residents and students in outlying clinics, are not required to complete a | *Individuals with volunteer faculty appointments, such as physicians and dentists who supervise UNMC residents and students in outlying clinics, are not required to complete a [https://www.unmc.edu/human-resources/_documents/forms/NonFaculty-Volunteer-Temporary-FAQ-Quick-Steps.pdf Non-Faculty Volunteer Requisition Process] as these volunteers receive volunteer faculty appointment through the respective UNMC College. These individuals are not subject to background checks and generally do not need to complete UNMC compliance requirements, as they must complete similar requirements within the health care organization where they work. The process to become volunteer faculty at UNMC can be found here: [http://www.unmc.edu/academicservices/appointments/types/volunteer.html Becoming a Volunteer Faculty at UNMC]. | ||
*Visiting scientist and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP# UNMC-[Visiting scientist and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP#UNMC-IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents]. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment. IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment. | *Visiting scientist and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP# UNMC-[Visiting scientist and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP#UNMC-IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents]. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment. IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment. | ||
'''Note:''' For some University volunteers (e.g., advisory council members, trustees, reunion chairs), it | '''Note:''' For some University volunteers (e.g., advisory council members, trustees, reunion chairs), it MAY NOT be necessary to follow all of the steps of the policy (e.g. background check, requisition, vaccinations, etc.). Please contact [mailto:jeffrey.miller@unmc.edu UNMC Risk Management] for guidance. | ||
=== Prohibited Activities === | === Prohibited Activities === | ||
University volunteers cannot replace employee positions or impair the employment of a University position. Volunteers’ services are generally limited to humanitarian, charitable or public services. | University volunteers cannot replace employee positions or impair the employment of a University position. Volunteers’ services are generally limited to humanitarian, charitable or public services. | ||
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# Departments or units wishing to engage a volunteer must complete a description of the duties and services to be performed by a volunteer or description of education and professional experience to be provided for the guest. It must list who will provide supervision, level of supervision, etc. | # Departments or units wishing to engage a volunteer must complete a description of the duties and services to be performed by a volunteer or description of education and professional experience to be provided for the guest. It must list who will provide supervision, level of supervision, etc. | ||
# Determine if departmental completion of the [https://www.unmc.edu/human-resources/_documents/forms/NonFaculty-Volunteer-Temporary-FAQ-Quick-Steps.pdf Non-Faculty Volunteer Requisition Process] for each applicable volunteer is necessary by reviewing the [https://wiki.unmc.edu/index.php?title=Volunteer&action=edit#Services_Not_Requiring_a_Volunteer_Requisition Services Not Requiring a Volunteer Requisition] and the [https://wiki.unmc.edu/index.php?title=Volunteer&action=edit#Prohibited_Activities Prohibited Activities] sections. | # Determine if departmental completion of the [https://www.unmc.edu/human-resources/_documents/forms/NonFaculty-Volunteer-Temporary-FAQ-Quick-Steps.pdf Non-Faculty Volunteer Requisition Process] for each applicable volunteer is necessary by reviewing the [https://wiki.unmc.edu/index.php?title=Volunteer&action=edit#Services_Not_Requiring_a_Volunteer_Requisition Services Not Requiring a Volunteer Requisition] and the [https://wiki.unmc.edu/index.php?title=Volunteer&action=edit#Prohibited_Activities Prohibited Activities] sections. | ||
# A criminal background check and appropriate training must be completed for all prior to their beginning service at the University. | # A criminal background check and appropriate training must be completed for all potential volunteers prior to their beginning service at the University. | ||
# Send the volunteer to obtain the appropriate campus identification (ID) badge after the individual and service are approved and the background check is completed. Approval consists of a volunteer position/application that has been approved by the department chair or department administrator and a clear background check. | # Send the volunteer to obtain the appropriate campus identification (ID) badge after the individual and service are approved and the background check is completed. Approval consists of a volunteer position/application that has been approved by the department chair or department administrator and a clear background check. | ||
# Must have and provide proof of immunizations as required by other positions in the area in which the volunteer will be located (flu, Hepatitis B, tetanus, any immunizations specific to the lab). Questions regarding immunization requirements should be directed to Risk Management. | # Must have and provide proof of immunizations as required by other positions in the area in which the volunteer will be located (flu, Hepatitis B, tetanus, any immunizations specific to the lab). Questions regarding immunization requirements should be directed to Risk Management. | ||