Volunteer: Difference between revisions

*'''Biohazardous Materials''' include certain types of recombinant DNA: organisms and viruses infectious to humans, animals or plants (e.g. parasites, viruses, bacteria, fungi, prions, rickettsia); and biological agents (e.g. toxins, allergens, venoms) that may cause disease in other living organisms or cause significant impact to the environment or community.

*'''Hazardous Materials''' are solids, liquids, or gases that can harm people, other living organisms, property, or the environment.

*'''Volunteers''' are uncompensated individuals. Volunteers perform services related to the ongoing business of the University for their own benefit which may be to gain experience in specific endeavors or fulfill humanitarian, charitable or public service requirements. To qualify as a University volunteer, an individual must satisfy University requirements and be willing to provide service according to the procedures in this policy. An individual who provides services to an entity other than the University that may be related to the University, such as the Alumni Association, will not be considered a University volunteer.

== Policy ==  

The Munroe-Meyer Institutes Recreational Therapy Program volunteers must meet the requirements of that program and are exempt from the requirements of this policy. The Summer Health Professions Education Program (SHPEP), UNMC High School Alliance Program, UNMC Summer Undergraduate Research Program (SURP) and the programs and courses offered through the UNMC Center for Continuing Education are all exempt from the requirements of this policy. This exception covers activities that are part of the program/course requirements. Volunteer activities outside of the program requirements are not exempt from the policy.   

==== “UNMC COD Children’s Dental Day” and the “UNMC COD Sharing Clinic” ====

*Check the professional license http://www.nebraska.gov/LISSearch/search.cgi  

*Check the Nebraska Sex Offender Registry website: https://sor.nebraska.gov/  

*Check the National Sex Offender Public website: http://www.nsopw.gov/core/Portal.aspx  

*Check the Medical Exclusion List https://exclusions.oig.hhs.gov/ (if reimbursement is going to be sought for any of the care provided)  

=== Services Not Requiring a Volunteer Requisition ===

The types of one-time activities that do not involve access to confidential information or potentially hazardous areas, are generally considered low-risk, and do not require completion of the [https://www.unmc.edu/human-resources/_documents/forms/NonFaculty-Volunteer-Temporary-FAQ-Quick-Steps.pdf Non-Faculty Volunteer Requisition Process]. It includes but is not limited to the following:  

*Visiting scientists and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP# UNMC-[Visiting scientist and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP#UNMC-IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents]. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment. IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment.<br />

'''Note:''' For some University volunteers (e.g., advisory council members, trustees, reunion chairs), it MAY NOT be necessary to follow all of the steps of the policy (e.g. background check, requisition, vaccinations, etc.). Please contact [mailto:jeffrey.miller@unmc.edu UNMC Risk Management] for guidance.

== Procedure ==

# Departments or units wishing to engage a volunteer must complete a description of the duties and services to be performed by a volunteer or description of education and professional experience to be provided for the guest.  

# It must list who will provide supervision, level of supervision, etc.   

# Send the volunteer to obtain the appropriate campus identification (ID) badge after the individual and service are approved, the background check is completed and the non-faculty volunteer appointment has been entered into SAP. Approval consists of a volunteer position/request that has been approved by the department chair or department administrator and a clear background check.  

# Must have and provide proof of immunizations as required by other positions in the area in which the volunteer will be located (flu, Hepatitis B, tetanus, any immunizations specific to the lab). Questions regarding immunization requirements should be directed to Risk Management.  

# Forward a copy of the UNMC ID Badge to UNMC Risk Management and retain copies of all forms and documentation for a period of three years from the date of the volunteer’s separation.  

# Volunteers returning with a break in service greater than one year must complete a new application, undergo a new background check and complete the necessary training again.   

NOTE: Background checks usually take seven to ten (7-10) business days, but depending on the complexity may take up to eight (8) weeks to complete the process. The volunteer may not start until the process is completed. Plan accordingly.

===Prohibited Activities===

*Title IX Employee Training

*Fundamentals of FERPA Training

Those volunteers on campus for six (6) days or less receive specific training from the department in which they are volunteering in on how to safely operate the equipment, emergency procedures, personal protective equipment and how to report accidents and near misses and injuries.<br />

=== Attire ===

*Must wear closed-toe shoes in a laboratory

*Must wear volunteer/guest lanyard with UNMC photo identification

*If working in the lab must secure long hair

*About [https://www.unmc.edu/hipaa/about/index.html HIPAA] at UNMC

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This page maintained by [mailto:dpanowic@unmc.edu dkp].