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Effective Date: '''11/01/06'''<br /> | Effective Date: '''11/01/06'''<br /> | ||
Revised Date: '''02/22/22'''<br /> | Revised Date: '''02/22/22'''<br /> | ||
Reviewed: ''' | Reviewed: '''03/07/22''' <br /> | ||
<br /> | <br /> | ||
<big>'''Contracts Policy'''</big> | <big>'''Contracts Policy'''</big> | ||
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Contracts with parties external to UNMC should be signed via DocuSign. DocuSign is the current technology utilized by UNMC through an agreement with Nebraska Medicine (software license holder).<br /> | Contracts with parties external to UNMC should be signed via DocuSign. DocuSign is the current technology utilized by UNMC through an agreement with Nebraska Medicine (software license holder).<br /> | ||
Access to DocuSign requires the submission of the proposed use case by the UNMC department and approval by the Assistant Vice Chancellor for Business and Finance. There are four(4) approved use cases:<br /> | Access to DocuSign requires the submission of the proposed use case by the UNMC department and approval by the Assistant Vice Chancellor for Business and Finance. There are four (4) approved use cases:<br /> | ||
*'''Level 1''' contracts that a signatory listed in Executive Memorandum No. 13 or 14 acting as a University Authorized Party will execute. | *'''Level 1''' contracts that a signatory listed in Executive Memorandum No. 13 or 14 acting as a University Authorized Party will execute. | ||
*'''Level 2''' research participant e-consents (use of DocuSign requires the sponsor to contractually require use). | *'''Level 2''' research participant e-consents (use of DocuSign requires the sponsor to contractually require use). | ||
*'''Level 3''' non-binding signatures (internal forms/internal approvals) | *'''Level 3''' non-binding signatures (internal forms/internal approvals). | ||
*'''Level 4''' use of DocuSign will be for employment offer letters or designated Human Resource forms that are routed to a third party. | |||
Use case applications can encompass multiple levels if the DocuSign envelope creators are tasked with multiple uses of DocuSign.<br /> | Use case applications can encompass multiple levels if the DocuSign envelope creators are tasked with multiple uses of DocuSign.<br /> | ||
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Please refer to Standard Operating Procedures No. [https://info.unmc.edu/management/finance/business_services/SOP_8009_1_Digital_Signatures_Docusign.pdf 8009.1] for additional information. | Please refer to Standard Operating Procedures No. [https://info.unmc.edu/management/finance/business_services/SOP_8009_1_Digital_Signatures_Docusign.pdf 8009.1] for additional information. | ||
===Executive Memorandum No. 14=== | ===Executive Memorandum No. 14=== | ||
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
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In compliance with Federal regulations, an individual designated as Authorized Organization Representative (AOR) is the only official authorized to sign on behalf of the institution. Signature by the AOR signifies that the University agrees to comply with regulations and laws. Sponsored Programs Administration is the authorized signature official of UNMC for sponsored programs grants and contracts. | In compliance with Federal regulations, an individual designated as Authorized Organization Representative (AOR) is the only official authorized to sign on behalf of the institution. Signature by the AOR signifies that the University agrees to comply with regulations and laws. Sponsored Programs Administration is the authorized signature official of UNMC for sponsored programs grants and contracts. | ||
====Expenditure Contracts==== | ====Expenditure Contracts==== | ||
=====Purchases of Goods and Services===== | |||
Procurement is responsible for contracts where University funds are spent. The Board of Regents Policies and Bylaws provide thresholds that trigger bidding requirements, signature authority and other. Contracts for procurements utilizing state funding must be reported to the Nebraska State Contracts Database in accordance with the Nebraska Taxpayer Transparency Act [https://nebraskalegislature.gov/laws/statutes.php?statute=84-602.03 Neb. Rev. Stat. § 84-602.01 ''et seq.'']. Procurement ensures that information security requirements are met for all purchases. | Procurement is responsible for contracts where University funds are spent. The Board of Regents Policies and Bylaws provide thresholds that trigger bidding requirements, signature authority and other. Contracts for procurements utilizing state funding must be reported to the Nebraska State Contracts Database in accordance with the Nebraska Taxpayer Transparency Act [https://nebraskalegislature.gov/laws/statutes.php?statute=84-602.03 Neb. Rev. Stat. § 84-602.01 ''et seq.'']. Procurement ensures that information security requirements are met for all purchases. | ||
====Licensed Technology==== | ====Licensed Technology==== | ||
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*[mailto:jeffrey.miller@unmc.edu Assistant Vice Chancellor for Business and Finance] | *[mailto:jeffrey.miller@unmc.edu Assistant Vice Chancellor for Business and Finance] | ||
*Standard Operating Procedures No. [https://info.unmc.edu/management/finance/business_services/SOP_8009_1_Digital_Signatures_Docusign.pdf 8009.1] | *Standard Operating Procedures No. [https://info.unmc.edu/management/finance/business_services/SOP_8009_1_Digital_Signatures_Docusign.pdf 8009.1] | ||
*[https://sos.nebraska.gov/licensing/digital-signatures-certification-authorites Digital Signatures Certification Authorities certified by the Nebraska Secretary of State] | |||
*[https://nebraskalegislature.gov/laws/statutes.php?statute=86-611 Nebraska Digital Signatures Act] | *[https://nebraskalegislature.gov/laws/statutes.php?statute=86-611 Nebraska Digital Signatures Act] | ||
*[https://nebraskalegislature.gov/laws/statutes.php?statute=86-612 Uniform Electronics | *[https://nebraskalegislature.gov/laws/statutes.php?statute=86-612 Uniform Electronics Transactions Act] | ||
*[[Business Associate Agreements and Addendums Procedures]] | *[[Business Associate Agreements and Addendums Procedures]] | ||
*[https://www.unmc.edu/hipaa/forms/index.html Business Associate Agreement template] | *[https://www.unmc.edu/hipaa/forms/index.html Business Associate Agreement template] | ||