Facility Security: Difference between revisions

EFFECTIVE DATE: 03/17/03<br />

<big>'''Facility Security Policy'''</big>

   

=== Basis for Policy ===

=== Policy ===

'''Department Personnel Responsibilities'''

      

* Knowing who should legitimately be in their work area

#        Contact 911 for occurrences off main campus   

* Securing offices and other areas containing PHI or confidential proprietary information when not in use<br />

'''Securing Campus Buildings After Normal Business Hours'''

      

* Campus buildings which include, but are not limited to, Clarkson Tower, University Tower, Durham Outpatient Center, University Medical Associates, and UNMC Recycling Center which house confidential information are protected by a variety of physical security measures to prevent unauthorized individuals from gaining access. A Facility Plan (under construction) has been developed for the University of Nebraska Medical (UNMC) campus to safeguard the premises and buildings (exterior and interior) from unauthorized physical access, tampering, or theft.

*    Campus Security will conduct routine patrols of all buildings (both interior and exterior) after normal business hours to assure buildings and departments remain secure

*    Campus Security will check any individual found in a secured area after hours to assure they are authorized<br />

'''After Hours Access to Campus Buildings/Departments'''

      

* Workforce authorized to access specific buildings and/or departments within a building may have a key issued to them in accordance with Key Control Procedures

*    If card access is available to a building or department, workforce authorized access to the building/department may be granted access via card access in accordance with UNMC Policy No. 6009, Secure Area Card Access Control Policy and Secure Card Access Control Procedures<br />

'''Securing Clinics and Health Care Centers Located Off Main Campus'''

      

:Managers of locations off the main campus are responsible for:       

# Training and instructing staff members on how to properly secure patient related information  

#        Securing buildings after hours<br />

Securing Department Areas During Cleaning

      

* Department management in conjunction with Environmental Services (EVS) management is responsible for performing a risk assessment of the physical security of the area when cleaning of the area takes place

*    It is department management responsibility to know the cleaning schedule and to inform EVS of any changes which might impact the physical security of the area during the cleaning hours

*    If after normal business hours, EVS will ensure that the main door to the area remains locked where possible. If it is not possible to lock off the area, EVS and department management will evaluate options to mitigate the risk<br />

=== Definitions ===

'''Protected Health Information (PHI)''' is individually identifiable health information.  Health information means any information, whether oral or recorded in any medium, that:

      

* is created or received by UNMC; and

*    relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual.<br />

This is a new UNMC Policy.<br />

This page updated on Friday, March 03, 2006, by dkp.Reviewed with minor changes on February 17, 2006.