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Fax Transmissions: Difference between revisions
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<big>'''Facsimile Transmissions Policy'''</big><br /> | <big>'''Facsimile Transmissions Policy'''</big><br /> | ||
==Basis for Policy== | ==Basis for Policy== | ||
It is the policy of University of Nebraska Medical Center (UNMC) to establish guidelines for use of facsimile machines to safeguard confidential information. | It is the policy of the University of Nebraska Medical Center (UNMC) to establish guidelines for use of facsimile machines to safeguard confidential information. | ||
==Policy== | ==Policy== | ||
#Confidential information, including protected health information and proprietary information, may be transmitted via facsimile if reasonable safeguards are applied to protect such information from inappropriate use or disclosure. | #Confidential information, including protected health information and proprietary information, may be transmitted via facsimile if reasonable safeguards are applied to protect such information from inappropriate use or disclosure. | ||
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#*Number of pages | #*Number of pages | ||
#*Confidentiality statement (see example below) <blockquote>This communication, along with any attachments, is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged and confidential. If you are not the intended recipient of this communication, or the employee or agent responsible for delivering the communication to the intended recipient, you have received this communication in error and are prohibited from reading, printing, or disclosing any of the information contained in it. If you have received this communication in error, please notify the sender immediately by telephone to arrange for the return or destruction of these documents and please permanently delete and destroy this communication." </blockquote> | #*Confidentiality statement (see example below) <blockquote>This communication, along with any attachments, is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged and confidential. If you are not the intended recipient of this communication, or the employee or agent responsible for delivering the communication to the intended recipient, you have received this communication in error and are prohibited from reading, printing, or disclosing any of the information contained in it. If you have received this communication in error, please notify the sender immediately by telephone to arrange for the return or destruction of these documents and please permanently delete and destroy this communication." </blockquote> | ||
#Protected health information shall be transmitted in accordance with UNMC Policy 6057, Use and Disclosure of Protected Health Information and Electronic Communication of PHI procedure. | #Protected health information shall be transmitted in accordance with UNMC Policy 6057, [[Use and Disclosure of Protected Health Information]] and Electronic Communication of PHI procedure. | ||
#Verify new fax numbers (including autofax) prior to using them. Never fax information to an unknown fax number. Consider pre-programming verified numbers that are frequently used into the fax machine to help avoid misdirecting any information. | #Verify new fax numbers (including autofax) prior to using them. Never fax information to an unknown fax number. Consider pre-programming verified numbers that are frequently used into the fax machine to help avoid misdirecting any information. | ||
#When faxing directly from the electronic medical record utilize the Communications tab. | #When faxing directly from the electronic medical record utilize the Communications tab. | ||
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*an Individual’s genetic tests; | *an Individual’s genetic tests; | ||
*the genetic tests of an Individual’s family members; or | *the genetic tests of an Individual’s family members; or | ||
*the manifestation of a disease or disorder in such Individual’s family members (i.e., family medical history) | *the manifestation of a disease or disorder in such Individual’s family members (i.e., family medical history). | ||
PHI excludes: | PHI excludes: | ||
*individually identifiable health information of a person who has been deceased for more than fifty (50) years. | *individually identifiable health information of a person who has been deceased for more than fifty (50) years. | ||
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*Contact the [mailto:debrbishop@nebraskamed.com Privacy Officer] | *Contact the [mailto:debrbishop@nebraskamed.com Privacy Officer] | ||
*UNMC Policy 6057, [[Use and Disclosure of Protected Health Information]] | *UNMC Policy 6057, [[Use and Disclosure of Protected Health Information]] | ||
*Electronic Communication of PHI procedure. | *UNMC Policy 6061, [[Accounting of PHI Disclosures]] | ||
*Electronic Communication of PHI procedure | |||
*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-for-responsible-use-of-university-computers-and-information-systems.pdf University of Nebraska Executive Memorandum 16], Policy for the Responsible Use of University Computers and Information Systems | |||
This page maintained by [mailto:dpanowic@unmc.edu dkp]. | This page maintained by [mailto:dpanowic@unmc.edu dkp]. | ||