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[[Human Resources]] | [[Safety/Security]] | '''[[Research Compliance]]''' | [[Compliance]] | [[Privacy/Information Security]] | [[Business Operations]] | [[Intellectual Property]]
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width="20">[[Privacy/Information Security]]</td>
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[[Sponsored Programs]] | [[Direct Cost]] | [[Facilities & Administrative Cost]] | [[Institutional Base Salary]] | [[Unallowable Cost Policy]] | [[Sponsored Project Cost Share]] | [[Effort Certification]] | [[Cost Transfer]] | [[Service Center]] | [[Subrecipient Policy]]
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[[Sponsored Programs]] | [[Direct Cost]] | [[Facilities & Administrative Cost]] | [[Institutional Base Salary]] | [[Unallowable Cost Policy]] | [[Sponsored Project Cost Share]]  | [[Effort Certification]]  | [[Cost Transfer]]  | [[Service Center]] | [[Subrecipient Policy]]
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POLICY NO : '''6106'''<br />
POLICY NO : '''6106'''<br />
EFFECTIVE DATE: '''07/01/09'''


EFFECTIVE DATE: '''07/01/09'''
== Basis of the Policy ==  
 
 
 
== Basis of the Policy ==
 


Acceptance of federal awards obligates the University of Nebraska Medical Center (UNMC) to comply with the federal government’s rules, regulations and guidelines applicable to sponsored programs.  Federal cost principles per the OMB circular A-21 “Cost Principles for Educational Institutions” require costs to be properly allocated to the program that received the benefits of the costs incurred.
Acceptance of federal awards obligates the University of Nebraska Medical Center (UNMC) to comply with the federal government’s rules, regulations and guidelines applicable to sponsored programs.  Federal cost principles per the OMB circular A-21 “Cost Principles for Educational Institutions” require costs to be properly allocated to the program that received the benefits of the costs incurred.  


== Purpose of the Policy ==


== Purpose of the Policy ==
This policy establishes requirements for processing transfers of direct costs to sponsored accounts. Federal regulations, generally accepted accounting principles, and good management practices require that all costs incurred be appropriate to and for the direct benefit of the project charged, and that accounting records be maintained on a timely and accurate basis.  The federal government considers an excess number of cost transfers to be a sign of ineffective financial controls.


== Policy ==


This policy establishes requirements for processing transfers of direct costs to sponsored accounts. Federal regulations, generally accepted accounting principles, and good management practices require that all costs incurred be appropriate to and for the direct benefit of the project charged, and that accounting records be maintained on a timely and accurate basis.  The federal government considers an excess number of cost transfers to be a sign of ineffective financial controls.
Although it is preferable to charge costs to the correct account when they are incurred, cost transfers may occasionally be necessary. These transfers must be properly documented and processed within a reasonable time (normally within 90 days of the original entry).  
 
 
== Policy ==
 
 
Although it is preferable to charge costs to the correct account when they are incurred, cost transfers may occasionally be necessary. These transfers must be properly documented and processed within a reasonable time (normally within 90 days of the original entry).
 


== Requirements ==
== Requirements ==
      
      
* The costs being transferred to a federally sponsored award must be allowable to that award per [[Direct Cost|UNMC Policy No. 6100, Direct Costs]].  
* The costs being transferred to a federally sponsored award must be allowable to that award per [[Direct Cost|UNMC Policy No. 6100, Direct Costs]].  
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*    Retroactive payroll transfers can affect a previously certified effort report.  Therefore, UNMC requires recertification of effort under specific circumstances as explained in [[Effort Certification|UNMC Policy No. 6105, Effort Certification]] and the related procedure.
*    Retroactive payroll transfers can affect a previously certified effort report.  Therefore, UNMC requires recertification of effort under specific circumstances as explained in [[Effort Certification|UNMC Policy No. 6105, Effort Certification]] and the related procedure.


Any questions about this policy should be referred to [http://info.unmc.edu/dept/fincompliance Financial Compliance and Cost Analysis].
Any questions about this policy should be referred to [http://info.unmc.edu/dept/fincompliance Financial Compliance and Cost Analysis].  


[[Cost Transfer|Cost Transfer Procedure]]  / [http://www.whitehouse.gov/omb/circulars/index.html Office of Management and Budget Circular A-21] / [http://info.unmc.edu/media/spaccounting/cost_transfer_expl__justifica.doc Cost Transfer Explanation and Justification]  
[[Cost Transfer|Cost Transfer Procedure]]  / [http://www.whitehouse.gov/omb/circulars/index.html Office of Management and Budget Circular A-21] / [http://info.unmc.edu/media/spaccounting/cost_transfer_expl__justifica.doc Cost Transfer Explanation and Justification]  
   
   


This policy updates UNMC Policy #6101 issued on 10/27/02.
This policy updates UNMC Policy #6101 issued on 10/27/02.
This page updated on Monday, July 13, 2009, by [http://mailto:dpanowic@unmcnotes.unmc.edu dkp].
This page updated on Monday, July 13, 2009, by [http://mailto:dpanowic@unmc.edu dkp].


Last Review by Policy Owner:  Tuesday, June 16, 2009.
Last Review by Policy Owner:  Tuesday, June 16, 2009.
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