University of Nebraska Medical Center

Employee Recognition and Reward: Difference between revisions

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m (Updated ‘IDEA’, ‘ORCA’, ‘ORCA’, 'OTICA’, and 'UDTA' to https://nebraska.edu/president/faculty-engagement/presidents-excellence-awards Updated ‘Outstanding Teaching Award Nomination Form and Selection Criteria’, ‘The Outstanding Faculty Mentor of Graduate Students Award Nomination Form and Selection Criteria’ and ‘The Spirit of Community Service Award Nomination Form and Selection Criteria’ to https://info.unmc.edu/blog/facultysenate/award-forms/)
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Policy No.: '''1093'''<br />
Policy No.: '''1093'''<br />
Effective Date: '''10/25/02'''<br />
Effective Date: '''10/25/02'''<br />
Revised Date: '''10/28/20'''<br />
Revised Date: '''12/15/23'''<br />
Reviewed Date: '''10/28/20'''<br />
Reviewed Date: '''12/15/23'''<br />
<br />
<br />
<big>'''Employee Recognition and Reward Policy'''</big>
<big>'''Employee Recognition and Reward Policy'''</big>
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'''2.1''' All regular employees whose overall performance is above and beyond the scope of their position should be given the same opportunity to be rewarded for going the extra mile and for adding value to UNMC. <br />
'''2.1''' All regular employees whose overall performance is above and beyond the scope of their position should be given the same opportunity to be rewarded for going the extra mile and for adding value to UNMC. <br />


Service Awards are based solely on the number of years of employment in the University of Nebraska system and are given in 5-year increments for staff and 10-year increments for faculty.<br />
Service Awards are based solely on the number of years of employment in the University of Nebraska system and are given in 5-year increments for staff and 10-year increments for faculty.


Managerial professional, office service, graduate assistant and other academic employees are eligible for the Outstanding Performance Stipend Award. Faculty and administrative staff are not eligible for this award. <br />
Managerial professional, office service, graduate assistant, other academic employees, faculty and administrative staff are eligible for the Chancellor’s Council Silver ‘U’ Award.  


Managerial professional, office service, graduate assistant, other academic employees, faculty and administrative staff are eligible for the Chancellor’s Council Silver ‘U’ Award. <br />
Managerial professional and office service employees are eligible for the Chancellor’s Commendation Gold ‘U’ Award. Faculty and administrative staff are not eligible for this award.


Managerial professional and office service employees are eligible for the Chancellor’s Commendation Gold ‘U’ Award. Faculty and administrative staff are not eligible for this award. <br />
Faculty are eligible for the Outstanding Teacher Award, the Spirit of Community Service Award, the Outstanding Faculty Mentor of Graduate Students Award, the Outstanding Research and Creativity Award (ORCA), the Outstanding Teaching and Instructional Creativity Award (OTICA), the Innovation, Development, and Engagement Award (IDEA), and the University-wide Departmental Teaching Award (UDTA).  


Faculty are eligible for the Outstanding Teacher Award, the Spirit of Community Service Award, the Outstanding Faculty Mentor of Graduate Students Award, the Outstanding Research and Creativity Award (ORCA), the Outstanding Teaching and Instructional Creativity Award (OTICA), the Innovation, Development, and Engagement Award (IDEA), and the University-wide Departmental Teaching Award (UDTA). <br />
Faculty are also eligible for the UNMC Scientist Laureate Award, the Distinguished Scientist Award and the New Investigator Award.  
 
Faculty are also eligible for the UNMC Scientist Laureate Award, the Distinguished Scientist Award and the New Investigator Award. <br />


All paid employees are eligible to access the People Are Everything site.  
All paid employees are eligible to access the People Are Everything site.  
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UNMC Policy No. 1099, [[Non-Discrimination/Sexual Harassment|Non-Discrimination and Sexual and Other Prohibited Harassment]], should be considered during recognition and reward selection. <br />
UNMC Policy No. 1099, [[Non-Discrimination/Sexual Harassment|Non-Discrimination and Sexual and Other Prohibited Harassment]], should be considered during recognition and reward selection. <br />
<br />
<br />
All University-wide, UNMC campus-wide and Unit/department-wide recognition and reward programs are based on the availability of funds at each level. <br />
All University-wide, UNMC campus-wide and Unit/department-wide recognition and reward programs are based on the availability of funds at each level.  
 
Outstanding Performance Stipend Awards are based on criteria established at the Unit level (exceeding performance, major contributions to the department or unit, special projects that require exceptional effort, suggestions that improve operations, etc.).  
== Authorities and Administration ==  
== Authorities and Administration ==  
'''4.1''' The UNMC Human Resources Associate Director of Employee Relations is responsible for the administration, implementation, and maintenance of the Employee Recognition and Reward Policy at the campus level in consultation with the Associate Vice Chancellor for Business and Finance- Executive Director of Human Resources and the Vice Chancellor for Business and Finance.
'''4.1''' The UNMC Human Resources Associate Director of Employee Relations is responsible for the administration, implementation, and maintenance of the Employee Recognition and Reward Policy at the campus level in consultation with the Associate Vice Chancellor for Business and Finance- Executive Director of Human Resources and the Vice Chancellor for Business and Finance.
== Policy ==  
== Policy ==  
'''5.1''' It is the policy of the University of Nebraska Medical Center that, when appropriate, a unit or department may make a non-cash or a cash award to an employee or groups of employees for significant accomplishments, achievements, or excellent work performance.<br /><br />
'''5.1''' '''Funding -''' All University-wide, UNMC campus-wide and Unit/department-wide recognition and reward programs are based on the availability of funds at each level.
For unit/department-wide recognition and rewards programs, units/departments need to provide Human Resources - Employee Relations and Finance - Payroll the unit/department reward and recognition program plan summary and program plan administration. Once program plan summary and plan administration is in compliance with accounting and payroll policies and procedures, the unit/department reward and recognition program may be implemented.<br /><br />  
 
'''5.2''' Centrally funded and administered programs include the following: the Chancellor's Commendation Gold 'U' Award, the Chancellor's Council Silver 'U' Awards, People Are Everything recognition and reward eCards, and Service Awards.<br />
The “Chancellor's Commendation Gold 'U' Award,” the “Chancellor's Council Silver 'U' Award,” “People Are Everything reward and recognition eCards ” and “Service Awards" are campus-wide awards and have central funding and selection processes.
 
The “Outstanding Teacher Award”, the “Spirit of Community Service Award” and the “Outstanding Faculty Mentor of Graduate Students Award” are campus-wide awards and have central funding and selection processes (UNMC Faculty Senate).
 
The “UNMC Scientist Laureate Award”, the “Distinguished Scientist Award” and the “New Investigator Award” are campus-wide awards and have central funding and selection processes (UNMC Office of the Vice Chancellor for Research).
 
 
The “Outstanding Research and Creativity Award (''ORCA'')”, the “Outstanding Teaching and Instructional Creativity Award (''OTICA'')”, the “Innovation, Development, and Engagement Award (IDEA)”, and the “University-wide Departmental Teaching Award (''UDTA'')” are University of Nebraska - Central Administration administered and funded programs.
 
Units and departments currently have internal recognition and reward programs in place. Human Resources – Employee Relations provides consultation to unit or department leaders in reviewing and enhancing current recognition and reward programs or designing and implementing new ones. Departments may contact Employee Relations at 402-559-6020 or 402-559-5827 for consultation.<br /><br /> '''5.2''' '''Restrictions -''' There are no restrictions on the number or amount of rewards and recognition that an employee may receive from their unit or department recognition and reward program.<br />
 
'''5.3''' '''Tax Issues''' - Non-cash rewards not exceeding $50.00 are generally excluded from an employee's taxable income. Gift certificates, other than those solely redeemable for merchandise or services, are taxable to the employee regardless of the amount. All cash value awards are subject to taxation. Please contact the Payroll Office for questions regarding the tax impact to the recipient. Retirement, service achievement, or safety awards are excluded.<br />
 
'''5.4 Approval Process -''' All personal property rewards should have the appropriate unit or departmental approval. A unit may determine who (and for what purpose) may recommend that employees be recognized or rewarded.
 
'''5.5 UNMC Centrally Funded Campus-wide Awards'''
 
===== 5.5.1 '''The Chancellor's Commendation Gold 'U' Award:''' The Gold 'U' Award is given to individuals or groups through an open nomination process. The Recognition and Reward Council reviews nominations and selects the recipients for this award. Six (6) Gold ‘U’ Awards are awarded in a calendar year. =====
A.    Eligibility: Managerial Professional and Office Service Staff are eligible to receive this award.
 
 
B.    Accomplishments:
 
1.     Consistently providing outstanding customer service or improving the effectiveness or efficiencies of daily operations.
 
2.     Contributing to and supporting the mission and vision of UNMC in the best interest of UNMC’s customers.
 
3.     Promoting and acknowledging individual accountability for organization success.
 
4.     Creating and fostering an environment of learning and communication.
 
5.     Raising the standard on quality and having high expectations for performance.
 
6.     Respecting individuals for their cultures, contributions and points of view.
 
7.     Pursuing excellence in a professional, ethical manner.
 
 
C.    Employees Receive:
 
1.     A Gold “U” pin.
 
2.     $100 cash award.
 
3.     UNMC Gold “U” certificate, signed by UNMC Chancellor.
 
4.     Breakfast with UNMC Chancellor.
 
5.     Invitation to the Annual Service Award Dinner in June.


Unit administered programs include the following: Outstanding Performance Stipend Award and any incentive or recognition program developed and implemented at the Unit or department level.<br />
6.     Recognition at a Board of Regents meeting.


UNMC Faculty Senate administered programs include the following: Outstanding Teacher Award, Spirit of Community Service Award and Outstanding Faculty Mentor of Graduate Students Award. These programs are centrally funded. <br />
7.     Board of Regents “Kudos” certificate, signed by the University of Nebraska President. University of Nebraska Kudos recognize staff who goes "above and beyond" while Resolutions are presented by the Board of Regents to honor service to the university.


UNMC Office of the Vice Chancellor for Research administered programs include the following: the UNMC Scientist Laureate Award, the Distinguished Scientist Award and the New Investigator Award.<br />
8.     Career Development Award of up to $2,500.  The Career Development Award may be used for the following:


University of Nebraska - Central Administration administered and funded programs include the following: Outstanding Research and Creativity Award (ORCA), Outstanding Teaching and Instructional Creativity Award (OTICA), University-wide Departmental Teaching Award (UDTA), and Engagement Award (IDEA).
a.     Registration/tuition expenses for conferences, seminars, or classes that are job related.
<br />
 
b.     Travel expenses to approved training/conference location, consistent with applicable UNMC policy.
 
c.     Provide financial support for job or career-related training/development.
 
d.     Training or coursework leading to certification in the employee’s field of work.
 
e.     Augment the employee scholarship program (courses must be job related) within the parameters of University of Nebraska Policy.
 
f.      Pay for tuition at a college outside the University of Nebraska system as long as courses are job related.
 
g.     Pay for coursework/training or other programs taken online as long as courses are job related.
 
Cost associated with required learning materials for approved training, classes/conferences, consistent with applicable UNMC policy.


'''5.3''' The fair market value of personal property gifts over $50.00 to UNMC employees will be added to taxable wages. Income and social security taxes will be withheld in accordance with the [http://www.irs.gov/ Internal Revenue Service]. Gifts that will be excluded from taxation include: 1) personal property gifts for length of service achievement, other special service achievement, or retirement; 2) personal property or gift certificates that may only be used for personal property, when the value is of a De Minimus (small) amount, such as holiday gifts of hams, turkeys, candy or a gift certificate only redeemable for specific products or services of $50 or less.<br />


All cash value awards are subject to taxation.
== Record Keeping ==
== Record Keeping ==
'''6.1''' Each unit is responsible for keeping records relating to reward and recognition activity for a period of three years afterward.  
'''6.1''' Each unit is responsible for keeping records relating to reward and recognition activity for a period of three years afterward.  
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