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Purchasing: Difference between revisions
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[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Credit Card Processing]] | [[Student Training Agreement]] | [[Volunteer]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Space Scheduling]] | [[International Health Education]] | [[Faculty Personnel Records]] | [[Cellular Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | [[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Credit Card Processing]] | [[Student Training Agreement]] | [[Volunteer]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Space Scheduling]] | [[International Health Education]] | [[Faculty Personnel Records]] | [[Cellular Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | ||
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Policy No.: '''5000'''<br /> | |||
Effective Date: '''04/01/01'''<br /> | |||
Revised Date: '''11/30/11'''<br /> | |||
Reviewed Date: '''11/29/11''' | |||
<br /><br /> | <br /><br /> | ||
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The commitment of University funds is made by means of an official University purchase order or contract, approved by the appropriate administrative officer or designee. For more information, see [[Contract Signature Authority]]. | The commitment of University funds is made by means of an official University purchase order or contract, approved by the appropriate administrative officer or designee. For more information, see [[Contract Signature Authority]]. | ||
== Basis of Purchasing Policy == | == Basis of Purchasing Policy == | ||
The University of Nebraska Medical Center (UNMC) follows the purchasing policy established by the University Board of Regents. For detailed information, see [http://www.nebraska.edu/board/bylaws2006.pdf Bylaws of the Board of Regents], Section 6.1 relating to obligation; Section 6.4 relating to contracts; Nebraska Revised Statutes related to public lettings; and the [http://www.nebraska.edu/board/bylaws-policies-and-rules.html Board of Regents Policies], Chapter 6. | |||
The University of Nebraska Medical Center (UNMC) follows the purchasing policy established by the University Board of Regents. For detailed information, see [http://www.nebraska.edu/board/bylaws2006.pdf Bylaws of the Board of Regents], Section 6.1 relating to obligation; Section 6.4 relating to contracts; | |||
== Bid Requirements == | == Bid Requirements == | ||
Except as otherwise provided in the Purchasing policy, most purchases committing the University to an expenditure of $150,000 or more require competitive bids. Where competitive bids are called for, a minimum of fifteen (15) days shall elapse between the time bids are advertised or sent and the time of their due date. In the event that the commitment exceeds $250,000, a written report is sent to the Regents. Commitments greater than $400,000 must be approved by the Regents prior to the issuance of a purchase order. | Except as otherwise provided in the Purchasing policy, most purchases committing the University to an expenditure of $150,000 or more require competitive bids. Where competitive bids are called for, a minimum of fifteen (15) days shall elapse between the time bids are advertised or sent and the time of their due date. In the event that the commitment exceeds $250,000, a written report is sent to the Regents. Commitments greater than $400,000 must be approved by the Regents prior to the issuance of a purchase order. | ||
== Special Requirements == | == Special Requirements == | ||
Because of federal, state, local and university requirements, requisition review and approval is required, prior to the issuance of a purchase order, for the following: | Because of federal, state, local and university requirements, requisition review and approval is required, prior to the issuance of a purchase order, for the following: | ||
'''Animal purchases''' - To ensure UNMC complies with Public Law 89-544 ([http://www.law.cornell.edu/uscode/text/7/2131 Animal Welfare Act]) and other applicable federal regulations, requisitions for animals must be coordinated and approved by [http://www.unmc.edu/comparativemed/ Comparative Medicine], ext. 9-4034. | '''Animal purchases''' - To ensure UNMC complies with Public Law 89-544 ([http://www.law.cornell.edu/uscode/text/7/2131 Animal Welfare Act]) and other applicable federal regulations, requisitions for animals must be coordinated and approved by [http://www.unmc.edu/comparativemed/ Comparative Medicine], ext. 9-4034. | ||
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'''Capital equipment''' - The specifications of equipment which meet any of the following criteria shall be reviewed by Facilities Management and Planning before a purchase order is issued: | '''Capital equipment''' - The specifications of equipment which meet any of the following criteria shall be reviewed by Facilities Management and Planning before a purchase order is issued: | ||
* Equipment or systems which may require special building system support such as steam, chilled water, heating, ventilation, air conditioning, major electrical, fire protection or plumbing (e.g. fume hoods, biological cabinets, sterilizers, ice machines, etc.) | * Equipment or systems which may require special building system support such as steam, chilled water, heating, ventilation, air conditioning, major electrical, fire protection or plumbing (e.g. fume hoods, biological cabinets, sterilizers, ice machines, etc.) | ||
* Equipment for systems which are exceptionally bulky and/or heavy <br /> | * Equipment for systems which are exceptionally bulky and/or heavy <br /> | ||
'''Capital equipment for research''' - Purchase requests for capital equipment valued at $50,000 or greater and used primarily for research purposes must be reviewed by the VCR Office prior to finalizing the purchase (issuance of a purchase order). This process not only prevents the unnecessary duplication of expensive equipment, but also allows the tracking of the availability of technology on campus in order to maximize use of available equipment. | '''Capital equipment for research''' - Purchase requests for capital equipment valued at $50,000 or greater and used primarily for research purposes must be reviewed by the VCR Office prior to finalizing the purchase (issuance of a purchase order). This process not only prevents the unnecessary duplication of expensive equipment, but also allows the tracking of the availability of technology on campus in order to maximize use of available equipment. | ||
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| [http://info.unmc.edu/procurement/phones.htm Telephones, Desk] || Telephones, Cellular || | | [http://info.unmc.edu/procurement/phones.htm Telephones, Desk] || Telephones, Cellular || | ||
|} | |} | ||
==Additional Information== | |||
[http://info.unmc.edu/procurement/purchasing_guide.htm Purchasing Information Manual] | *[http://info.unmc.edu/procurement/purchasing_guide.htm Purchasing Information Manual] | ||
*[http://info.unmc.edu/procurement/purchasing.htm Purchasing Home Page] | |||
Please address any questions about this policy to Purchasing Department Manager. | *[http://info.unmc.edu/media/procurement/docs/contractsignature.pdf Contract Signature Authority] | ||
<br /><br /> | *[http://info.unmc.edu/procurement/pcard.htm PCard Procedures] | ||
*Please address any questions about this policy to Purchasing Department Manager.<br /><br /> | |||
This page maintained by [mailto:dpanowic@unmc.edu dkp]. | This page maintained by [mailto:dpanowic@unmc.edu dkp]. | ||