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Shipping Hazardous Materials: Difference between revisions
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<p>POLICY NO: <strong>2002</strong><br />EFFECTIVE DATE: <strong>08/10/06 </strong></p> | <p>POLICY NO: <strong>2002</strong><br />EFFECTIVE DATE: <strong>08/10/06 </strong></p> | ||
<p>The shipment of hazardous materials or dangerous goods is a serious matter that requires University of Nebraska Medical Center (UNMC) compliance with regulatory requirements. All employees who ship hazardous materials or dangerous goods, which includes dry ice, Category A Infectious Substances affecting humans and/or animals, Category B Infectious Substances (biological substances), patient specimens (except human or animal specimens) and cultures, shall follow regulatory requirements for the applicable mode of transportation (e.g., air, ground).</p> | <p>The shipment of hazardous materials or dangerous goods is a serious matter that requires [http://unmc.edu/ University of Nebraska Medical Center] (UNMC) compliance with regulatory requirements. All employees who ship hazardous materials or dangerous goods, which includes dry ice, Category A Infectious Substances affecting humans and/or animals, Category B Infectious Substances (biological substances), patient specimens (except human or animal specimens) and cultures, shall follow regulatory requirements for the applicable mode of transportation (e.g., air, ground).</p> | ||
<h2>Basis for Policy</h2> | <h2>Basis for Policy</h2> | ||
<p>The Department of Transportation (DOT) in Title 49 of the Code of Federal Regulations (CFR) provides instructions for all modes of transportation. In addition, the International Civil Aviation Organization (ICAO) and the International Air Transport Association (IATA) impose more stringent requirements for air transportation by providing technical instructions. Violations of these regulations may result in fines ranging from $500 to $32,500 per day per violation.</p> | <p>The [http://www.dot.gov/ Department of Transportation] (DOT) in Title 49 of the [http://www.gpoaccess.gov/cfr/index.html Code of Federal Regulations] (CFR) provides instructions for all modes of transportation. In addition, the [http://www.icao.int/ International Civil Aviation Organization] (ICAO) and the [http://www.iata.org/index.htm International Air Transport Association] (IATA) impose more stringent requirements for air transportation by providing technical instructions. Violations of these regulations may result in fines ranging from $500 to $32,500 per day per violation.</p> | ||
<h2>Definitions</h2> | <h2>Definitions</h2> | ||
<ol> | <ol> | ||
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<h2>Procedures</h2> | <h2>Procedures</h2> | ||
<ol> | <ol> | ||
<li>Employees shall not offer for shipment packages containing hazardous materials or dangerous goods until they receive applicable training and ensure that the package complies with regulations. Training may be scheduled by contacting the Chemical and Radiation Safety Department (ext. 9-6356). Employees are required to receive a certificate upon completion of training.<br /><br /><strong>Note: Transfer or Receipt of Select Agent Organisms or Chemical Toxins<br /><br /></strong>42 CFR Part 73 requires laboratories to be registered by the U.S. Department of Health and Human Services before they can possess, transfer, or receive select agent or organisms or chemical toxins. To comply with this federal mandate, any laboratory considering the transfer or receipt of these agents must first contact the UNMC Biosafety Officer, ext. 9-7774 for guidance on registration and shipment requirements. The list of select agent organisms can be found in Section B-4 of the UNMC Chemical Safety Manual.</li> | <li>Employees shall not offer for shipment packages containing hazardous materials or dangerous goods until they receive applicable training and ensure that the package complies with regulations. Training may be scheduled by contacting the [http://info.unmc.edu/ Chemical and Radiation Safety Department] (ext. 9-6356). Employees are required to receive a certificate upon completion of training.<br /><br /><strong>Note: Transfer or Receipt of Select Agent Organisms or Chemical Toxins<br /><br /></strong>42 CFR Part 73 requires laboratories to be registered by the U.S. Department of Health and Human Services before they can possess, transfer, or receive select agent or organisms or chemical toxins. To comply with this federal mandate, any laboratory considering the transfer or receipt of these agents must first contact the UNMC Biosafety Officer, ext. 9-7774 for guidance on registration and shipment requirements. The list of select agent organisms can be found in Section B-4 of the UNMC Chemical Safety Manual.</li> | ||
<li>Employees shall meet the initial and recurrent training requirements prior to signing a shipper's declaration or authorizing a hazardous material or dangerous goods package not requiring a shipper's declaration (e.g., dry ice, biological substances. Training shall be in accordance with 49 CFR 172 Subpart H and IATA requirements. Recurrent training is required every two years.</li> | <li>Employees shall meet the initial and recurrent training requirements prior to signing a shipper's declaration or authorizing a hazardous material or dangerous goods package not requiring a shipper's declaration (e.g., dry ice, biological substances. Training shall be in accordance with 49 CFR 172 Subpart H and IATA requirements. Recurrent training is required every two years.</li> | ||
<li>The point of contact for the proper shipping of hazardous material or dangerous goods is UNMC Chemical and Radiation Safety (9-6356, zip 5480). All correspondence with Federal Aviation Administration (FAA) or DOT shall be through the Chemical and Radiation Safety Department. Should a FAA or DOT agent arrive on campus, contact the Chemical and Radiation Safety Department.</li> | <li>The point of contact for the proper shipping of hazardous material or dangerous goods is UNMC [http://www.unmc.edu/CRSO Chemical and Radiation Safety] (9-6356, zip 5480). All correspondence with [http://www.faa.gov/ Federal Aviation Administration] (FAA) or DOT shall be through the Chemical and Radiation Safety Department. Should a FAA or DOT agent arrive on campus, contact the Chemical and Radiation Safety Department.</li> | ||
<li>Certified employees may ship packages from departmental locations. All shipments must be packed and shipped by a certified individual.</li> | <li>Certified employees may ship packages from departmental locations. All shipments must be packed and shipped by a certified individual.</li> | ||
<li>The shipper shall review the following for each hazardous material or dangerous goods shipment to ensure compliance with the regulations.</li> | <li>The shipper shall review the following for each hazardous material or dangerous goods shipment to ensure compliance with the regulations.</li> | ||
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<li>A person who offers a hazardous material for transportation must provide an emergency response telephone number, if required, (including the area code or international access code) for use in the event of an emergency involving the hazardous material.</li> | <li>A person who offers a hazardous material for transportation must provide an emergency response telephone number, if required, (including the area code or international access code) for use in the event of an emergency involving the hazardous material.</li> | ||
<ol type="A"> | <ol type="A"> | ||
<li>UNMC has registered with CHEMTREC to provide an emergency response information. CHEMTREC was founded by members of the Chemical Manufacturers Association and is the nation's premier hazardous material emergency response source. CHEMTREC specialists have access to over 1.5 million MSDSs and can ensure that emergency personnel at the scene of an accident or spill have the assistance they need.</li> | <li>UNMC has registered with [http://www.chemtrec.org/Chemtrec/ CHEMTREC] to provide an emergency response information. CHEMTREC was founded by members of the Chemical Manufacturers Association and is the nation's premier hazardous material emergency response source. CHEMTREC specialists have access to over 1.5 million MSDSs and can ensure that emergency personnel at the scene of an accident or spill have the assistance they need.</li> | ||
<li>All shippers will use the CHEMTREC telephone number as the emergency contact number for domestic shipments. The CHEMTREC number is (800) 424-9300.</li> | <li>All shippers will use the CHEMTREC telephone number as the emergency contact number for domestic shipments. The CHEMTREC number is (800) 424-9300.</li> | ||
<li>If the package is shipped outside the USA then you must also add the international telephone number (703) 527-3887.</li> | <li>If the package is shipped outside the USA then you must also add the international telephone number (703) 527-3887.</li> | ||
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<li>The Chemical Safety Office will conduct audits of shippers to verify that all components are being implemented and are adequate. This includes, for example, training, packaging, and proper completion of the shipping papers. Audit findings are documented under a system designed by the Office of the General Counsel for the University of Nebraska to ensure attorney-client privilege. Information resulting from internal audits must not be photocopied or duplicated.</li> | <li>The Chemical Safety Office will conduct audits of shippers to verify that all components are being implemented and are adequate. This includes, for example, training, packaging, and proper completion of the shipping papers. Audit findings are documented under a system designed by the Office of the General Counsel for the University of Nebraska to ensure attorney-client privilege. Information resulting from internal audits must not be photocopied or duplicated.</li> | ||
</ol> | </ol> | ||
<p>For more detailed information, contact the Chemical and Radiation Safety Department (9-6356).</p> | <p>For more detailed information, contact the [http://mailto:dajacobs@unmc.edu Chemical and Radiation Safety Department] (9-6356).</p> | ||
<p>This page updated with minor changes on Friday, February 9, 2007, by dkp.</p> | <p>This page updated with minor changes on Friday, February 9, 2007, by [http://mailto:dpanowic@unmcnotes.unmc.edu dkp].</p> | ||
<p>Last Review by Policy Owner: February 7, 2007</p> | <p>Last Review by Policy Owner: February 7, 2007</p> | ||