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Accounts Receivable Management: Difference between revisions
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It is the policy of the University of Nebraska Medical Center (UNMC) to track all invoices to external customers for timely payment and accounting within a central Accounts Receivable System. | It is the policy of the University of Nebraska Medical Center (UNMC) to track all invoices to external customers for timely payment and accounting within a central Accounts Receivable System. | ||
==Definitions== | ==Definitions== | ||
'''Accounts Receivable:''' Money owed by entities to UNMC from the sale of products | '''Accounts Receivable (A/R):''' Money owed by entities to UNMC from the sale of products and/or services provided.<br /> | ||
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'''Biller:''' The person submitting the details to be invoiced (products/services rendered, amount, cost object | '''Biller:''' The person submitting the details to be invoiced (products/services rendered, amount, cost object and G/L account to credit money once collected, along with any supporting documentation and special instructions for invoicing).<br /> | ||
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'''Invoice:''' A UNMC-generated document provided to an entity describing the products/services provided, the amount due, and the requested date for payment.<br /> | '''Invoice:''' A UNMC-generated document provided to an entity describing the products/services provided, the amount due, and the requested date for payment.<br /> | ||
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[http://wiki.unmc.edu/images/9/9f/SampleInvoice.pdf Sample Invoice] | [http://wiki.unmc.edu/images/9/9f/SampleInvoice.pdf Sample Invoice] | ||
==Policy== | ==Policy== | ||
Invoices are to be created using the Accounts Receivable | Invoices are to be created using the Accounts Receivable subsystem available within the UNMC Management Resources on-line application. Billers using the system submit their invoice detail online, assign a cost object and G/L account to the invoice for deposit purposes (posting to SAP), and attach supporting documentation as needed for the customer to process/remit payment to UNMC.<br /> | ||
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The intent of this system is focused towards '''external''' customers. External customers are defined as entities located off UNMC’s campus and not part of the University of Nebraska system. Examples include Creighton University, the Veterans Administration (& other federal governmental agencies), Methodist Hospital, | The intent of this system is focused towards '''external''' customers. External customers are defined as entities located off UNMC’s campus and not part of the University of Nebraska system. Examples include Creighton University, the Veterans Administration (& other federal governmental agencies), Methodist Hospital, and Omaha Public Schools.<br /> | ||
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Internal charges by UNMC Departments and Intercampus billings that can be addressed via SAP journal entry are transactions not to be accounted for using the A/R subsystem. UNMC Departments billing phone charges, dietary tickets, printing services, & intercampus tuition billings (billed via SAP journal entry) are examples.<br /> | Internal charges by UNMC Departments and Intercampus billings that can be addressed via SAP journal entry are transactions not to be accounted for using the A/R subsystem. UNMC Departments billing phone charges, dietary tickets, printing services, & intercampus tuition billings (billed via SAP journal entry) are examples.<br /> | ||