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Sponsored Project Cost Share: Difference between revisions
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* Cost share commitments negatively impact negotiation of UNMC’s F&A rate. | * Cost share commitments negatively impact negotiation of UNMC’s F&A rate. | ||
The principal investigator is responsible for maintaining records of all project related costs, including cost share through the use of a cost share companion account. | The principal investigator is responsible for maintaining records of all project related costs, including cost share through the use of a [http://info.unmc.edu/dept/spaccounting/index.cfm?L1_ID=3&ConREF=9 cost share companion account]. | ||
Per federal regulations (OMB Circular A-110, Subpart C. 23) cost sharing must be accounted for through university financial records. To identify, track and report cost share commitment on sponsored projects, UNMC uses three mechanisms: | Per federal regulations ([http://www.whitehouse.gov/omb/circulars/a110/a110.html OMB Circular A-110], Subpart C. 23) cost sharing must be accounted for through university financial records. To identify, track and report cost share commitment on sponsored projects, UNMC uses three mechanisms: | ||
* UNMC Internal Budget: UNMC policy requires that the amount, category (e.g., salary, equipment) and type of cost share (i.e., mandatory or voluntary committed) and its funding source (i.e., cost center) be documented on UNMC’s internal budget. | * UNMC Internal Budget: UNMC policy requires that the amount, category (e.g., salary, equipment) and type of cost share (i.e., mandatory or voluntary committed) and its funding source (i.e., cost center) be documented on UNMC’s internal budget. | ||
* Cost Share Commitment approval procedure - Under Construction | * Cost Share Commitment approval procedure - Under Construction | ||
* Cost Share Companion Account: UNMC policy requires that cost share companion accounts be established to document that: | * Cost Share Companion Account: UNMC policy requires that [http://info.unmc.edu/dept/spaccounting/index.cfm?L1_ID=3&ConREF=9 cost share companion accounts] be established to document that: | ||
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* Determined allowable by sponsor policy and program guidelines | * Determined allowable by sponsor policy and program guidelines | ||
* Allowable under UNMC policy, per UNMC Policy 6100, Direct Costs. | * Allowable under UNMC policy, per [[Direct Cost|UNMC Policy 6100, Direct Costs]]. | ||
* Verifiable in the UNMC’s accounting record | * Verifiable in the UNMC’s accounting record | ||
* Necessary and reasonable to efficiently achieve the objectives of the program | * Necessary and reasonable to efficiently achieve the objectives of the program | ||
* Incurred during the effective period of the award | * Incurred during the effective period of the award | ||
See also UNMC Policy 6100, Direct Costs.<br /> | See also [[Direct Cost|UNMC Policy 6100, Direct Costs]].<br /> | ||
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Criteria for Determining Unallowable Cost Share Expenses | Criteria for Determining Unallowable Cost Share Expenses | ||
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* UNMC IBS Salary in excess of NIH salary limitation level (NIH Salary Cap) | * UNMC IBS Salary in excess of NIH salary limitation level (NIH Salary Cap) | ||
See UNMC Policy 6102, Institutional Base Salary Policy. | See [[Institutional Base Salary|UNMC Policy 6102, Institutional Base Salary Policy]]. | ||
* Federal funds unless approved by sponsor | * Federal funds unless approved by sponsor | ||
Other unallowable expenses are detailed in UNMC Policy 6103, Unallowable Expenses.<br /> | Other unallowable expenses are detailed in [[Unallowable Cost Policy|UNMC Policy 6103, Unallowable Expenses]].<br /> | ||
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=== Definitions === | === Definitions === | ||
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# Effort of faculty or senior researchers that is beyond the effort committed and budgeted for in a sponsored agreement. | # Effort of faculty or senior researchers that is beyond the effort committed and budgeted for in a sponsored agreement. | ||
Effort: See also UNMC Policy 6105, Effort Reporting. To comply with OMB Circular A-21, J.10, principal investigators must commit some effort on each individual sponsored programs whether federal or non-federal, whether paid or not paid by the sponsor. Exceptions to this requirement include training grants, dissertation support, limited purpose awards (e.g., travel grants, conference support), or salary support provided by another funding source, such as career awards. | Effort: See also [[Effort Certification|UNMC Policy 6105, Effort Reporting]]. To comply with OMB Circular A-21, J.10, principal investigators must commit some effort on each individual sponsored programs whether federal or non-federal, whether paid or not paid by the sponsor. Exceptions to this requirement include training grants, dissertation support, limited purpose awards (e.g., travel grants, conference support), or salary support provided by another funding source, such as career awards. | ||
Related Federal Regulations and UNMC Procedures | Related Federal Regulations and UNMC Procedures | ||
* OMB Circular A-21, “Cost Principles for Higher Education” | * [http://www.whitehouse.gov/omb/circulars/a021/a21_2004.html OMB Circular A-21], “Cost Principles for Higher Education” | ||
* OMB Circular A-110, “Uniform Administrative Requirements for Grant and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations" | * [http://www.whitehouse.gov/omb/circulars/a110/a110.html OMB Circular A-110], “Uniform Administrative Requirements for Grant and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations" | ||
* UNMC Procedures for the Approval of Cost Share Commitments - Under Construction | * UNMC Procedures for the Approval of Cost Share Commitments - Under Construction | ||
* UNMC Procedures for Companion Cost Share Accounting | * UNMC Procedures for [http://info.unmc.edu/dept/spaccounting/index.cfm?L1_ID=3&ConREF=9 Companion Cost Share Accounting] | ||
* See Examples of Allowable Cost Share Expenses under UNMC Policy - Under Construction<br /> | * See Examples of Allowable Cost Share Expenses under UNMC Policy - Under Construction<br /> | ||
Any questions about this policy should be referred to Sponsored Programs Accounting, Sponsored Programs Administration, or Financial Compliance and Cost Analysis. | Any questions about this policy should be referred to [http://info.unmc.edu/dept/spaccounting Sponsored Programs Accounting], [http://www.unmc.edu/spa/index.cfm?conref=1 Sponsored Programs Administration], or [http://info.unmc.edu/fincompliance Financial Compliance and Cost Analysis]. | ||
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Procedures for Cost Sharing and Companion Accounts (Cost Sharing Cost Objects) / In-Kind (Third Party) Contribution Record Form | [http://info.unmc.edu/dept/spaccounting/index.cfm?L1_ID=3&ConREF=9 Procedures for Cost Sharing and Companion Accounts (Cost Sharing Cost Objects)] / [http://info.unmc.edu/media/spaccounting/inkind_contribution_form.pdf In-Kind (Third Party) Contribution Record Form] | ||
This policy replaces UNMC Policy #6104, issued on 06/27/02. | This policy replaces UNMC Policy #6104, issued on 06/27/02. | ||
This page updated on Friday, April 28, 2006, by dkp. | This page updated on Friday, April 28, 2006, by [http://mailto:dpanowic@unmcnotes.unmc.edu dkp]. | ||