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Space Scheduling and Fundraising: Difference between revisions
Space Scheduling and Fundraising (view source)
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Policy No.: '''6072'''<br /> | Policy No.: '''6072'''<br /> | ||
Effective Date: '''11/19/07'''<br /> | Effective Date: '''11/19/07'''<br /> | ||
Revised Date: ''' | Revised Date: '''02/27/17''' <br /> | ||
Reviewed Date: ''' | Reviewed Date: '''02/27/17'''<br /> | ||
<big>'''Space Scheduling and Fundraising Policy'''</big> | <big>'''Space Scheduling and Fundraising Policy'''</big> | ||
== Policy == | == Policy == | ||
It is the policy of the University of Nebraska Medical Center (UNMC) that spaces in | It is the policy of the University of Nebraska Medical Center (UNMC) that spaces in its facilities offer a positive, safe environment for patients and visitors. To ensure that spaces are safe and reflect the image of UNMC, all sales, exhibits and fundraising events in these areas must receive prior approval. UNMC reserves the right to discontinue any event which interferes with the delivery of health care, education, public service and research, and reserves the right to remove any display or people associated with a display from its property. | ||
== Scheduling == | == Scheduling == | ||
Your event must meet the criteria outlined by this policy. Some of the listed space may have additional criteria and the primary contact will provide criteria when the space is requested. | Your event must meet the criteria outlined by this policy. Some of the listed space may have additional criteria and the primary contact will provide criteria when the space is requested. | ||
== Criteria for Scheduling UNMC Spaces: == | == Criteria for Scheduling UNMC Spaces: == | ||
Any persons or groups who wish to use any atrium or green space must receive approval prior to any written or advertised notice of the event. You may inquire about space availability; however, the reservation will not be completed or confirmed without approval. A written request for the use of an area should be provided to Room Scheduling at least 30 days prior to the event. The Room Scheduling Coordinator will determine whether the proposed event does or does not meet the criteria listed herein. | Any persons or groups who wish to use any atrium or green space must receive approval prior to any written or advertised notice of the event. You may inquire about space availability; however, the reservation will not be completed or confirmed without approval. A written request for the use of an area should be provided to Room Scheduling at least 30 days prior to the event. The Room Scheduling Coordinator will determine whether the proposed event does or does not meet the criteria listed herein. | ||
#The activity must be related to the mission or directly benefit Nebraska Medicine | #The activity must be related to the mission or directly benefit UNMC, Nebraska Medicine, their employees, students or affiliated organizations. Only key constituent groups and university functions may be allowed except that off-campus groups may rent the Truhlsen Campus Events Center or the Center for Healthy Living gymnasium. | ||
#*UNMC Policy No. 8015, [[Health Care Vendor Interactions]], policy provides guidance for interactions and access by healthcare vendors. | |||
#Off-campus groups must have a UNMC or Nebraska Medicine employee or department who serves as primary contact and [http://www.unmc.edu/academicaffairs/ sponsor]. | #Off-campus groups must have a UNMC or Nebraska Medicine employee or department who serves as primary contact and [http://www.unmc.edu/academicaffairs/ sponsor]. | ||
#For practical reasons and safety, activities or displays will not exceed the space allocated in each location. | #For practical reasons and safety, activities or displays will not exceed the space allocated in each location. | ||
#All sales or activities for profit, except UNMC sponsored vendor fairs, must have received approval by the | #All sales or activities for profit, except UNMC-sponsored vendor fairs, must have received approval by the Assistant Vice Chancellor for Business and Finance prior to scheduling space. | ||
#UNMC Procurement & Materials Management must approve or sponsor all vendor exhibits or product shows. | #UNMC Procurement & Materials Management must approve or sponsor all vendor exhibits or product shows. | ||
#All activities, displays and people associated with them will maintain a professional environment that does not negatively impact the image of Nebraska Medicine | #All activities, displays and people associated with them will maintain a professional environment that does not negatively impact the image of UNMC or Nebraska Medicine. Displays and activities that are deemed inappropriate by the Events Coordinator in the Nebraska Medicine Development Office, by the Assistant Vice Chancellor for Business and Finance or by their designee(s) may be removed. | ||
#The following type of print and audiovisual materials may not be used for any activity | #The following type of print and audiovisual materials may not be used for any activity: | ||
#*Materials that may be objectionable to another employee and/or the public because of race, sex, color, religion or national origin | #*Materials that may be objectionable to another employee and/or the public because of race, sex, color, religion or national origin | ||
#*Political materials | #*Political materials | ||
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#* If permission is granted to serve alcoholic beverages, the event must not occur while classes are in session. The event must occur on evenings or weekends | #* If permission is granted to serve alcoholic beverages, the event must not occur while classes are in session. The event must occur on evenings or weekends | ||
#* Must use an approved catering service that can accommodate specific needs for the event and provide the name of the caterer on the application. (The use of internal catering services is encouraged). | #* Must use an approved catering service that can accommodate specific needs for the event and provide the name of the caterer on the application. (The use of internal catering services is encouraged). | ||
#* Any heating devices and/or cooking equipment must be approved by | #* Any heating devices and/or cooking equipment must be approved by UNMC Environmental Health and Safety. | ||
#* All decorations, including candles and decorative lighting, must comply with UNMC Safety Policy 03, [http://info.unmc.edu/safety/decorative_material_safety03.pdf Use of Decorative Materials and Furnishings]. UNMC departments or employees housed in hospital areas should also refer to Hospital policy EC 07 Decorative Materials. | #* All decorations, including candles and decorative lighting, must comply with UNMC Safety Policy 03, [http://info.unmc.edu/safety/decorative_material_safety03.pdf Use of Decorative Materials and Furnishings]. UNMC departments or employees housed in hospital areas should also refer to Hospital policy EC 07 Decorative Materials. | ||
== Improper Use of Facilities == | == Improper Use of Facilities == | ||
#Gambling Activities on UNMC Premises Prohibited<br /> | #Gambling Activities on UNMC Premises Prohibited<br /> | ||
#*The University of Nebraska Medical Center does not permit the use of UNMC space, including office and departmental space, or any UNMC resources for the conduct of profitable or charitable gambling in any form including but not limited to raffles, casino events or any other games of chance. | #*The University of Nebraska Medical Center does not permit charitable gaming as a fundraiser or the use of UNMC space, including office and departmental space, or any UNMC resources including email, copying, phones, staff time, or endorsement for the conduct of profitable or charitable gambling in any form including but not limited to raffles, casino events or any other games of chance. | ||
#Sales or Fundraising by Employees on UNMC Premises<br /> | #Sales or Fundraising by Employees on UNMC Premises<br /> | ||
#*The University of Nebraska Medical Center does not permit the use of UNMC space, including office and departmental space, or any UNMC resources for the solicitation, sale or distribution of any product(s) that provides personal financial gain to any individual, except when the gain is incidental and associated with a charitable not for profit, religious, or educational organization. Approved UNMC organizations which derive benefit from sale or distribution of products is permitted with prior written approval of the Assistant Vice Chancellor for Business and Finance. | #*The University of Nebraska Medical Center does not permit the use of UNMC space, including office and departmental space, or any UNMC resources for the solicitation, sale or distribution of any product(s) that provides personal financial gain to any individual, except when the gain is incidental and associated with a charitable not for profit, religious, or educational organization. Approved UNMC organizations which derive benefit from sale or distribution of products is permitted with prior written approval of the Assistant Vice Chancellor for Business and Finance. | ||
#**The University of Nebraska Medical Center permits the sale of prepared food ( | #**The University of Nebraska Medical Center permits the sale of prepared food (e.g. bake sales) by recognized University organizations under one of the following conditions: | ||
#*** The food is prepared by the campus food service provider and is maintained at the proper temperature as stated by the campus food service provider. Ingredients must be listed. | #*** The food is prepared by the campus food service provider and is maintained at the proper temperature as stated by the campus food service provider. Ingredients must be listed. | ||
#*** Food is prepared under the supervision of the campus food service provider, is maintained at the proper temperature as stated by the campus food service provider. Ingredients must be listed. | #*** Food is prepared under the supervision of the campus food service provider, is maintained at the proper temperature as stated by the campus food service provider. Ingredients must be listed. | ||
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*[http://www.unmc.edu/academicaffairs/institutional/room-scheduling/room-process/index.html Room Scheduling Process] | *[http://www.unmc.edu/academicaffairs/institutional/room-scheduling/room-process/index.html Room Scheduling Process] | ||
*[https://wiki.unmc.edu/images/b/be/FundraisingForm.pdf Fundraising Request Form] | *[https://wiki.unmc.edu/images/b/be/FundraisingForm.pdf Fundraising Request Form] | ||
*[https://unmc.edu/cfhl/about/index.html Rental Form for UNMC Center for Healthy Living] | |||
This page maintained by [mailto:dpanowic@unmc.edu dkp]. | This page maintained by [mailto:dpanowic@unmc.edu dkp]. | ||