CON Policy Development and Update Procedure: Difference between revisions

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     <li>reviews policies and related information in its area of responsibility for accuracy and cycle status.</li>

     <li>provides existing or new policy template and PCR form to responsible committee</li>

     <li>reviews policies and appendices in its area of responsibility</li>

     <li>is the final reviewing and approving authority for policies and appendices for which it is the responsible agency</li>

     <li>is the final reviewing and approving authority for faculty and student policies and appendices requiring a vote</li>

     <li>GFO minutes shall reflect that policy changes have been presented, voted on, and status of vote</li>

     <li>reviews and determines need for new procedures or modification of procedures</li>

     <li>initiates changes by completing a Policy Change Request (PCR) form or initiating a revision in a web application, and</li>

     <li>ensures correct formatting conventions are followed.</li>

    <li>review policy revisions as presented at GFO meetings or in GFO provided materials</li>

     <li>Policy Change Request (PCR) form is used to initiate the development or change of policy and appendix documents. The PCR form is provided by the webmaster upon request.  The PCR contains at least the following information:

             <li>responsible committees</li>

             <li>document involved</li>

     <li>Policy or procedure on the CON wiki, index pages of administration, faculty, student and appendices, and responsible committee crossmatrix shall be reviewed for accuracy</li>

     <li>Numbering format will be numeric for policies and alphabetic for appendices.  Policies have a number representing the category of the policy (i.e. faculty, student, or administrative) followed by a period and then followed by a sequence number.  Appendices can be followed by a number indicating a subset of a related, master appendix (e.g. A1).</li>

     <li>All policies, procedures and appendices shall consist of a header and a body as a minimum.  The header uses the following format:<br />

         <td width="40%"><big>Subsection: '''Policy number or Appendix letter'''</big></td>

     <li>Policies and appendices may have additional forms, diagrams or other attachments linked</li>

     <li>MS Word versions of all policies and appendices will be retained on the CON network server.</li>

     <li>MS Word versions of previous versions of policies and appendices will be retained in an archive area of the CON network server.</li>

<li style="margin-bottom:15px;">Definitions

    <li>Controlled copy - A controlled copy is a formal copy of the latest, correct version of a document; an identified issue of a document to an individual or committee. The controlled copy is officially tracked, updated and destroyed to assure that it is current.</li>