CON Policy Development and Update Procedure

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Appendices

UNIVERSITY OF NEBRASKA MEDICAL CENTER COLLEGE OF NURSING
Policy Development and Update Procedure	Subsection: Appendix Y
Section - Information	Originating Date: July 2015
Responsible Reviewing Agency: Policy Task Force

Purpose:

To assure that the UNMC CON Policies that apply to students and faculty are properly developed, approved, and published on the CON wiki.

Scope:

This procedure applies to the control of all faculty and student policies and appendices.

Responsibilities:

1. Responsible Committee Chair
   1. reviews policies and procedures in their area of responsibility for accuracy and review cycle status
   2. verify that policies and procedures conform to UNMC policies and procedures
2. Faculty Coordinating Council (FCC)
   1. reviews policies and procedures in their area of responsibility
   2. determine routing of policies and procedures if multiple responsible agencies identified
   3. resolves any conflict between the reviewers and preparers of new or updated policies and procedures
   4. assign committee(s) as responsible agency to new policies or procedures
   5. reviews policies and procedures for review cycle status
3. Academic Directors
   1. reviews policies and procedures in their area of responsibility
4. Policy Task Force
   1. provide orientation of policy development and update procedure
   2. brief FCC on first meeting of the academic year to develop plan for policy review for responsible committees
   3. identify administrative, grammatical, and spelling errors not requiring a vote to approve
   4. ensures correct formatting conventions are followed.
   5. suggest improvements to policy development and update procedure
   6. update flow diagram, policy change request form, and procedure
5. Webmaster
   1. archives superseded or obsolete documents
   2. code and deploy approved changes to policies and procedures on wiki
   3. update responsible committee cross matrix to show revisions and updated review cycle dates
   4. make administrative, grammatical, and spelling error corrections identified by the policy task force
   5. provide existing policy template, PCR form or application, new policy template to responsible agency
   6. ensures correct formatting conventions are followed.
6. Executive Council
   1. reviews policies and procedures in their area of responsibility
   2. is the final reviewing and approving authority for policies and procedures for which it is the responsible agency
7. General Faculty Organization (GFO)
   1. is the final reviewing and approving authority for policies and procedures requiring a vote
   2. GFO minutes shall reflect that policy changes have been presented, voted on, and approved
8. Faculty
   1. reviews and determines need for new procedures or modification of procedures
   2. initiates changes by completing a Policy Change Request (PCR) form or initiating a revision in a web application, and
   3. ensures correct formatting conventions are followed.
   4. review policy revisions as presented at GFO meetings or in GFO provided materials prior to meetings
   5. vote on policy revisions
9. Staff
   1. reviews and determines need for new procedures or modification of procedures
   2. initiates changes by completing a Policy Change Request (PCR) form or initiating a revision in a web application, and
   3. ensures correct formatting conventions are followed.

Procedure:

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5. Policy Change Request
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6. Document Numbering
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7. Document Formatting
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8. Notification
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9. Document Retention and Archival
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