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[[Identification Card]] | [[Secure Area Card Access]] | [[Privacy/Confidentiality]] | [[Computer Use/Electronic Information]] | [[Retention and Destruction/Disposal of Private and Confidential Information]] | [[Use and Disclosure of Protected Health Information]] | [[Notice of Privacy Practices]] | [[Access to Designated Record Set]] | [[Accounting of PHI Disclosures]] | [[Patient/Consumer Complaints]] | [[Vendors]] | [[Fax Transmissions]] | [[Psychotherapy Notes]] | [[Facility Security]] | [[Conditions of Treatment Form]] | [[Informed Consent for UNMC Media]] | [[Transporting Protected Health Information]] | [[Honest Broker]] | [[Social Security Number]] | [[Third Party Registry]] | [[Identification Card]] | [[Secure Area Card Access]] | [[Privacy/Confidentiality]] | [[Computer Use/Electronic Information]] | [[Retention and Destruction/Disposal of Private and Confidential Information]] | [[Use and Disclosure of Protected Health Information]] | [[Notice of Privacy Practices]] | [[Access to Designated Record Set]] | [[Accounting of PHI Disclosures]] | [[Patient/Consumer Complaints]] | [[Vendors]] | [[Fax Transmissions]] | [[Psychotherapy Notes]] | [[Facility Security]] | [[Conditions of Treatment Form]] | [[Informed Consent for UNMC Media]] | [[Transporting Protected Health Information]] | [[Honest Broker]] | [[Social Security Number]] | [[Third Party Registry]] | [[Information Security Awareness and Training]] | ||
<br /><br /> | <br /><br /> | ||
Policy No.: '''6051'''<br /> | Policy No.: '''6051'''<br /> | ||
Effective Date: '''04/25/07'''<br /> | Effective Date: '''04/25/07'''<br /> | ||
Revised Date: '''08/20/13'''<br /> | Revised Date: '''08/20/13'''<br /> | ||
Reviewed Date: ''' | Reviewed Date: '''09/19/17'''<br /><br /> | ||
<big>'''Computer Use and Electronic Information Security Policy'''</big> | <big>'''Computer Use and Electronic Information Security Policy'''</big> | ||
== Introduction == | == Introduction == | ||
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E-mail attachments and files transfer utilizing instant messaging capabilities represent a significant risk to the organization. Many computer viruses are distributed through e-mail attachments or files received via instant messaging. Users should be careful about opening e-mail attachments or accepting file transfers via instant messaging. | E-mail attachments and files transfer utilizing instant messaging capabilities represent a significant risk to the organization. Many computer viruses are distributed through e-mail attachments or files received via instant messaging. Users should be careful about opening e-mail attachments or accepting file transfers via instant messaging. | ||
===Controlling the Distribution of Non-Solicited Marketing E-mail=== | ===Controlling the Distribution of Non-Solicited Marketing E-mail=== | ||
Electronic mail sent externally by UNMC personnel for the primary purpose of promoting UNMC’s “commercial” products or services must comply with the [ | Electronic mail sent externally by UNMC personnel for the primary purpose of promoting UNMC’s “commercial” products or services must comply with the [https://info.unmc.edu/its-security/policies/procedures/spam-compliants.html ITS Security Procedure: Controlling the Distribution of Non-Solicited Marketing Email]. Examples of such products or services include publications and membership solicitations. <br /> | ||
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The Act is applicable only to e-mail that constitutes a commercial advertisement or promotion of a commercial product or service. The Act is not applicable to commercial e-mail in general, to e-mail advertising or promoting “activity” or to e-mail simply because the e-mail references or solicits funds. Further, it is not applicable to e-mail messages sent to provide information about UNMC’s undergraduate, graduate, or professional degree-granting programs. Some programs not a part of the regular campus curriculum might be considered commercial “services” depending upon the facts. Advice from the Compliance Officer should be sought about such programs. | The Act is applicable only to e-mail that constitutes a commercial advertisement or promotion of a commercial product or service. The Act is not applicable to commercial e-mail in general, to e-mail advertising or promoting “activity” or to e-mail simply because the e-mail references or solicits funds. Further, it is not applicable to e-mail messages sent to provide information about UNMC’s undergraduate, graduate, or professional degree-granting programs. Some programs not a part of the regular campus curriculum might be considered commercial “services” depending upon the facts. Advice from the Compliance Officer should be sought about such programs. | ||
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*Deliver goods or services, including upgrades or updates, which the recipient has previously requested or ordered from the sender.<br /> | *Deliver goods or services, including upgrades or updates, which the recipient has previously requested or ordered from the sender.<br /> | ||
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For more information, see [ | For more information, see [https://info.unmc.edu/its-security/policies/procedures/spam-compliants.html ITS Security Procedure: Controlling the Distribution of Non-Solicited Marketing Email]. | ||
===Campus-wide e-mail announcements=== | ===Campus-wide e-mail announcements=== | ||
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Reference: [http://www.ucop.edu/information-technology-services/ University of CA Guidelines], January 28, 2004 | Reference: [http://www.ucop.edu/information-technology-services/ University of CA Guidelines], January 28, 2004 | ||
==Additional information== | ==Additional information== | ||
*[ | *[https://info.unmc.edu/its-security/index.html Information Technology Services] | ||
*Executive Memorandum No. 16, [http://nebraska.edu/docs/president/16%20Responsible%20Use%20of%20Computers%20and%20Info%20Systems.pdf Policy for Responsible Use of Information Resources] | *Executive Memorandum No. 16, [http://nebraska.edu/docs/president/16%20Responsible%20Use%20of%20Computers%20and%20Info%20Systems.pdf Policy for Responsible Use of Information Resources] | ||
*Executive Memorandum No. 26, [http://nebraska.edu/docs/president/26%20Information%20Security%20Plan%20%28GLB%20Compliance%29.pdf University of Nebraska Information Security Plan] | *Executive Memorandum No. 26, [http://nebraska.edu/docs/president/26%20Information%20Security%20Plan%20%28GLB%20Compliance%29.pdf University of Nebraska Information Security Plan] | ||
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*UNMC Policy No. 6057, [[Protected Health Information (PHI)|Use and Disclosure of Protected Health Information]] | *UNMC Policy No. 6057, [[Protected Health Information (PHI)|Use and Disclosure of Protected Health Information]] | ||
*UNMC Policy No. 6065, [[Fax Transmissions|Facsimile Transmissions]] | *UNMC Policy No. 6065, [[Fax Transmissions|Facsimile Transmissions]] | ||
*[ | *[https://info.unmc.edu/its-security/policies/procedures/index.html UNMC Information Security Procedures] | ||
*[http://www.copyright.gov/legislation/dmca.pdf The Digital Millennium Copyright Act of 1998] | *[http://www.copyright.gov/legislation/dmca.pdf The Digital Millennium Copyright Act of 1998] | ||
*[http://www.copyright.gov/ U.S. Copyright Office - General Guidelines About Copyright Law] | *[http://www.copyright.gov/ U.S. Copyright Office - General Guidelines About Copyright Law] | ||
This page maintained by [mailto:dpanowic@unmc.edu dkp]. | This page maintained by [mailto:dpanowic@unmc.edu dkp]. | ||