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Policy No.: '''8009'''<br /> | Policy No.: '''8009'''<br /> | ||
Effective Date: '''11/01/06'''<br /> | Effective Date: '''11/01/06'''<br /> | ||
Revised Date: ''' | Revised Date: '''Draft 11/9/21'''<br /> | ||
Reviewed: | Reviewed: <br /> | ||
<br /> | <br /> | ||
<big>'''Contracts Policy'''</big> | <big>'''Contracts Policy'''</big> | ||
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===Digital Signatures=== | ===Digital Signatures=== | ||
====Contractually binding signatures governed by Executive Memoranda No. 13 and No. 14==== | ====Contractually binding signatures governed by Executive Memoranda No. 13 and No. 14==== | ||
UNMC faculty and staff delegated signature authority through Executive Memoranda No. 13 and No. 14 shall utilize digital signature technology [https://sos.nebraska.gov/licensing/digital-signatures-certification-authorites certified by the Nebraska Secretary of State] in compliance with the [https://nebraskalegislature.gov/laws/statutes.php?statute=86-611 Nebraska Digital Signatures Act]. | UNMC faculty and staff delegated signature authority through Executive Memoranda No. 13 and No. 14 shall utilize digital signature technology [https://sos.nebraska.gov/licensing/digital-signatures-certification-authorites certified by the Nebraska Secretary of State] in compliance with the [https://nebraskalegislature.gov/laws/statutes.php?statute=86-611 Nebraska Digital Signatures Act]. DocuSign is the current digital platform utilized by UNMC through an agreement with Nebraska Medicine (software license holder).<br /> | ||
Access to DocuSign requires the submission and approval of the proposed use case by the UNMC department. There are four levels of use cases:<br /> | |||
:'''Level 1''' use of DocuSign will be for a signatory listed in Executive Memorandum No. 13 or 14 acting as a University Authorized Party to execute an agreement.<br /> | |||
:'''Level 2''' use of DocuSign will be for research participant e-consents.<br /> | |||
:'''Level 3''' use of DocuSign will be for non-binding signatures (UNMC internal forms/internal approvals).<br /> | |||
:'''Level 4''' use of DocuSign will be for employment offer letters or designated Human Resource forms that are routed to a third party.<br /> | |||
Use case applications can encompass multiple levels if the DocuSign envelope creators are tasked with multiple uses of DocuSign.<br /> | |||
Audits of DocuSign activity are performed periodically to ensure that envelope creators are using DocuSign in compliance with the approved use case application. Use of DocuSign for unapproved use cases can result in the removal of access.<br /> | |||
Please refer to Standard Operating Procedures No. [https://info.unmc.edu/management/finance/business_services/SOP_8009_1_Digital_Signatures_Docusign.pdf 8009.1] for additional information. | |||
===Executive Memorandum No. 14=== | ===Executive Memorandum No. 14=== | ||