Fax Transmissions: Difference between revisions

[[Identification Card]] | [[Secure Area Card Access]] | [[Privacy/Confidentiality]] | [[Computer Use/Electronic Information]] | [[Retention and Destruction/Disposal of Private and Confidential Information]] | [[Use and Disclosure of Protected Health Information]] | [[Notice of Privacy Practices]] | [[Access to Designated Record Set]] | [[Accounting of PHI Disclosures]] | [[Patient/Consumer Complaints]] | [[Vendors]] | [[Fax Transmissions]] | [[Psychotherapy Notes]] | [[Facility Security]] | [[Conditions of Treatment Form]] | [[Informed Consent for UNMC Media]] | [[Transporting Protected Health Information]]

Revised Date: '''Draft'''<br />

Reviewed Date:

*date/time of transmission

*sender and receiver name

*address

*telephone number and fax number

*number of pages

*confidentiality statement (see example below)

::"This communication is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged and confidential. If you are not the intended recipient, or the employee or agent responsible for delivering the communication to the intended recipient, you have received this communication in error and are prohibited from reading, printing, or disclosing any of the information contained in it. If you have received this communication in error, please notify the sender immediately by telephone to arrange for the return or destruction of these documents." <br />

Protected health information shall be transmitted in accordance with the UNMC Policy 6057, [[Use and Disclosure of Protected Health Information]]<br />

Verify new fax numbers (including autofax) prior to using them. Never fax information to an unknown fax number.<br />

When faxing directly from the electronic medical record utilize the Communications tab.

*Use the Recipients buttons to select PCP, Referring, etc. from the provider directory. 

*When using the “Other” recipient button, verify that the contact information added is correct.<br />

If a fax is received in error, notify the sender immediately, and destroy the document.<br />

Remove faxed documents from the fax machine promptly.<br />

Do not install facsimile machines in high traffic areas with access to unauthorized personnel.<br />