Grant Equipment: Difference between revisions

No edit summary
 
(29 intermediate revisions by the same user not shown)
Line 29: Line 29:
     </tr>
     </tr>
     <tr>
     <tr>
         <td width="60%"><big>'''Grant Equipment Policy'''</big></td>
         <td width="60%"><big>'''Grant Equipment'''</big></td>
         <td valign="top" width="40%"><big>Subsection: '''6.2.3'''</big></td>
         <td valign="top" width="40%"><big>Subsection: '''6.2.3'''</big></td>
     </tr>
     </tr>
     <tr>
     <tr>
         <td width="60%">Section 6.0 - Policy</td>
         <td width="60%">Section 6.0 - Facilities and Resources</td>
         <td width="40%">Originating Date: April, 1996</td>
         <td width="40%">Originating Date: April 1996</td>
     </tr>
     </tr>
      
      
     <tr>
     <tr>
         <td valign="top" width="60%">Responsible Reviewing Agency:<br /><div style="margin-left:3em; line-height:1.2;">Executive Council</div></td>
         <td valign="top" width="60%">Responsible Reviewing Agency:<br /><div style="margin-left:3em; line-height:1.2;">Executive Council</div><br />Related Documents:<br /><div style="margin-left:3em; line-height:1.2;">UNMC Policy 5000 Purchasing<br />UNMC Policy 1006 Employee Separation<br />UNMC Accounting Information Manual – Section I</div></td>
         <td valign="top" width="40%">
         <td valign="top" width="40%">
          
          
             <table width="100%" cellpadding="0" cellspacing="0">
             <table width="100%" cellpadding="0" cellspacing="0">
                 <tr>
                 <tr>
                 <td>Revised: August, 1998<br />Revised: [[Grant Equipment Policy version February 2008|February, 2008]]<br />Revised: March, 2015</td>
                 <td>Revised: August 1998<br />Revised: [[Special:PermanentLink/5531|February 2008]]<br />Revised: [[Special:PermanentLink/14824|March 2015]]<br />Revised: November 2023 ([[Special:Diff/14824/{{REVISIONID}}|changes]])</td>
                 </tr>
                 </tr>
             </table>
             </table>
Line 49: Line 49:
         </td>
         </td>
     </tr>
     </tr>
<!--   
<tr>
    <td valign="top"><small>J:/RESOURCE MANUAL/Table of Contents College of Nursing Resource Manual</small></td>
    </tr>
-->
</table>
</table>
<br />
<br />
===Purpose===
<p style="max-width:70em !important;">Establishes the criteria for the purchase, distribution, and maintenance of grant-related equipment and computer hardware and software.</p>
===Scope===
<p style="max-width:70em !important;">This policy applies to all faculty and staff involved in grants.</p>
===Policy===
===Policy===
<ol>
====Purchase of Equipment====
  <li style="margin-bottom:15px;text-indent:3em;">'''Purchase of Equipment'''
       <ol style="max-width:70em !important; list-style-type: lower-alpha;">
       <ol style="list-style-type: lower-alpha;">
         <li style="margin-bottom:15px;text-indent:0em;">The College of Nursing (CON) follows all UNMC ([[Purchasing|Policy 5000]]), University of Nebraska and State guidelines regarding the purchase of equipment.</li>
         <li style="margin-bottom:15px;text-indent:3em;">The College of Nursing follows all UNMC (Policy 5000), University of Nebraska and State guidelines regarding the purchase of equipment.</li>
         <li style="margin-bottom:15px;text-indent:0em;">All equipment purchased on a grant, on which the Principal Investigator (PI) or Project Director (PD) is a faculty member in the CON, is the property of the college.  </li>
         <li style="margin-bottom:15px;text-indent:3em;">All equipment purchased on a grant, on which the Principal Investigator (PI) or Project Director (PD) is a faculty member in the College of Nursing, is the property of the College.  </li>
         <li style="margin-bottom:15px;text-indent:0em;">The PI/PD initiates the purchase of research equipment through the administrator in the Niedfelt Nursing Research Center (NNRC).  The workstation specialists must be consulted about the purchase of computer equipment and must authorize and place into inventory all such hardware and software.  Instructional equipment needs should be reviewed by the appropriate Learning Resource Center (LRC) coordinator.  </li>
         <li style="margin-bottom:15px;text-indent:3em;">The PI/PD initiates the purchase of research equipment through the Administrator in the Niedfelt Nursing Research Center (NNRC).  The Workstation Specialists must be consulted about the purchase of computer equipment and must authorize and place into inventory all such hardware and software.  Instructional equipment needs should be reviewed by the appropriate Learning Resource Center Coordinator.  </li>
         <li style="margin-bottom:15px;text-indent:0em;">For purchase of equipment over $150,000, a competitive bidding process managed by the UNMC Purchasing must take place.</li>
         <li style="margin-bottom:15px;text-indent:3em;">For purchase of equipment over $150,000, a competitive bidding process managed by the UNMC Purchasing Department must take place.</li>
         <li style="margin-bottom:15px;text-indent:0em;">The NNRC Administrator maintains an inventory of all grant related equipment.  The workstation specialists also maintain an inventory of computer equipment.  In addition, the PI or PD of a grant should also maintain a separate inventory. </li>
         <li style="margin-bottom:15px;text-indent:3em;">The NNRC Administrator maintains an inventory of all grant related equipment.  The Workstation Specialists also maintain an inventory of computer equipment.  In addition, the PI or PD of a grant should also maintain a separate inventory. </li>
         <li style="margin-bottom:15px;text-indent:0em;">Equipment costing $5,000 or more will be marked by UNMC Inventory Control with a standard asset identification tag.  Computer equipment over $100 and less than $5,000 will be marked with the appropriate CON asset identification tag by the workstation specialists. </li>
         <li style="margin-bottom:15px;text-indent:3em;">Equipment costing $5,000 or more will be marked by UNMC Inventory Control with a standard asset identification tag.  Computer equipment over $100 and less than $5,000 will be marked with the appropriate CON asset identification tag by the Workstation Specialists. </li>
       </ol>
       </ol>
  </li>
 
  <li style="margin-bottom:15px;text-indent:3em;">'''Maintenance of Equipment'''
====Maintenance of Equipment====
       <ol style="list-style-type: lower-alpha;">
       <ol style="max-width:70em !important; list-style-type: lower-alpha;">
         <li style="margin-bottom:15px;">Service contracts and/or other maintenance expenses for equipment purchased on a grant are charged to the grant.  Upon termination of a grant, ongoing maintenance may be dropped, charged to a CON maintenance account or may be covered by NNRC, Learning Resource Center or Division funds. Authorization for charges to these funds must be pre-approved by the individual accountable for the budget to be charged.</li>
         <li style="margin-bottom:15px; text-indent:0em;">Service contracts and/or other maintenance expenses for equipment purchased on a grant are charged to the grant.  Upon termination of a grant, ongoing maintenance may be dropped, charged to a CON maintenance account or may be covered by NNRC, LRC or division funds. Authorization for charges to these funds must be pre-approved by the individual accountable for the budget to be charged.</li>
         <li style="margin-bottom:15px;">Computer equipment is to be inventoried and updated on a yearly basis.  Equipment used off-campus and equipment on loan must be brought into one of the divisions on a yearly basis for this purpose.</li>
         <li style="margin-bottom:15px; text-indent:0em;">Computer equipment is to be inventoried and updated on a yearly basis.  Equipment used off-campus and equipment on loan must be brought into one of the divisions on a yearly basis for this purpose.</li>
       </ol>
       </ol>
  </li>
 
  <li style="margin-bottom:15px;text-indent:3em;">'''Disposition of Equipment After Termination of the Grant Period'''<p>After a grant has ended, equipment purchased by the grant becomes part of the general CON pool unless it is actively being used by the PI, PD or their designee for a CON related purpose or unless negotiated otherwise with the CON Director, Administration & Operations.  Once placed into the general pool, the PI/PD will have priority for subsequent use of that equipment for six months.</p></li>
====Disposition of Equipment After Termination of the Grant Period====
  <li style="margin-bottom:15px;text-indent:3em;">'''Disposition of Equipment for Faculty Leaving CON'''<p>When a faculty member who is or has been a PI/PD leaves the CON, equipment purchased by their grant remains with the College unless negotiated otherwise with the CON Director, Administration & Operations.  Active investigators must request the transfer of essential research equipment to a  new institution.  University of Nebraska Policy will be followed with regard to this process.  (Accounting Information Manual – Section I).  A section on the disposition of grant purchased equipment is also part of CON Exit Procedures (UNMC Policy 1006).</p></li>
<p style="max-width:70em !important; margin-left:3em; text-indent:0em;">After a grant has ended, equipment purchased by the grant becomes part of the general CON pool unless it is actively being used by the PI/PD or their designee for a CON related purpose or unless negotiated otherwise with the CON Director, Administration & Operations.  Once placed into the general pool, the PI/PD will have priority for subsequent use of that equipment for six months.</p>
  <li style="margin-bottom:15px;text-indent:3em;">'''General Use Equipment'''
 
<p style="margin-left:3em;">General use equipment also becomes part of the College pool.  It is to be inventoried and available for use by request to the Office Associate in the Dean’s Office. </p></li>
====Disposition of Equipment for Faculty Leaving CON====
</ol>
<p style="max-width:70em !important; margin-left:3em; text-indent:0em;">When a faculty member who is or has been a PI/PD leaves the CON, equipment purchased by their grant remains with the college unless negotiated otherwise with the CON Director, Administration & Operations.  Active investigators must request the transfer of essential research equipment to a  new institution.  University of Nebraska policy will be followed with regard to this process.  (Accounting Information Manual – Section I).  A section on the disposition of grant purchased equipment is also part of UNMC Employee Separation Procedures ([[Employee Separation|UNMC Policy 1006]]).</p>
 
====General Use Equipment====
<p style="max-width:70em !important; margin-left:3em; text-indent:0em;">General use equipment also becomes part of the college pool.  It is to be inventoried and available for use by request to the office associate in the dean’s office.</p>

Latest revision as of 15:20, May 3, 2024

Home   Facilities and Resources                    


UNIVERSITY OF NEBRASKA MEDICAL CENTER
COLLEGE OF NURSING
Grant Equipment Subsection: 6.2.3
Section 6.0 - Facilities and Resources Originating Date: April 1996
Responsible Reviewing Agency:
Executive Council

Related Documents:
UNMC Policy 5000 Purchasing
UNMC Policy 1006 Employee Separation
UNMC Accounting Information Manual – Section I
Revised: August 1998
Revised: February 2008
Revised: March 2015
Revised: November 2023 (changes)


Purpose

Establishes the criteria for the purchase, distribution, and maintenance of grant-related equipment and computer hardware and software.

Scope

This policy applies to all faculty and staff involved in grants.

Policy

Purchase of Equipment

  1. The College of Nursing (CON) follows all UNMC (Policy 5000), University of Nebraska and State guidelines regarding the purchase of equipment.
  2. All equipment purchased on a grant, on which the Principal Investigator (PI) or Project Director (PD) is a faculty member in the CON, is the property of the college.
  3. The PI/PD initiates the purchase of research equipment through the administrator in the Niedfelt Nursing Research Center (NNRC). The workstation specialists must be consulted about the purchase of computer equipment and must authorize and place into inventory all such hardware and software. Instructional equipment needs should be reviewed by the appropriate Learning Resource Center (LRC) coordinator.
  4. For purchase of equipment over $150,000, a competitive bidding process managed by the UNMC Purchasing must take place.
  5. The NNRC Administrator maintains an inventory of all grant related equipment. The workstation specialists also maintain an inventory of computer equipment. In addition, the PI or PD of a grant should also maintain a separate inventory.
  6. Equipment costing $5,000 or more will be marked by UNMC Inventory Control with a standard asset identification tag. Computer equipment over $100 and less than $5,000 will be marked with the appropriate CON asset identification tag by the workstation specialists.

Maintenance of Equipment

  1. Service contracts and/or other maintenance expenses for equipment purchased on a grant are charged to the grant. Upon termination of a grant, ongoing maintenance may be dropped, charged to a CON maintenance account or may be covered by NNRC, LRC or division funds. Authorization for charges to these funds must be pre-approved by the individual accountable for the budget to be charged.
  2. Computer equipment is to be inventoried and updated on a yearly basis. Equipment used off-campus and equipment on loan must be brought into one of the divisions on a yearly basis for this purpose.

Disposition of Equipment After Termination of the Grant Period

After a grant has ended, equipment purchased by the grant becomes part of the general CON pool unless it is actively being used by the PI/PD or their designee for a CON related purpose or unless negotiated otherwise with the CON Director, Administration & Operations. Once placed into the general pool, the PI/PD will have priority for subsequent use of that equipment for six months.

Disposition of Equipment for Faculty Leaving CON

When a faculty member who is or has been a PI/PD leaves the CON, equipment purchased by their grant remains with the college unless negotiated otherwise with the CON Director, Administration & Operations. Active investigators must request the transfer of essential research equipment to a new institution. University of Nebraska policy will be followed with regard to this process. (Accounting Information Manual – Section I). A section on the disposition of grant purchased equipment is also part of UNMC Employee Separation Procedures (UNMC Policy 1006).

General Use Equipment

General use equipment also becomes part of the college pool. It is to be inventoried and available for use by request to the office associate in the dean’s office.