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Guidelines - Employee Leave: Difference between revisions
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[[Guidelines List]] | [[Forms]] | [[Procedures]] | [[Guidelines List]] | [[Human Resources - Forms|Forms]] | [[Human Resources - Procedures|Procedures]] | ||
UNMC provides for various types of paid and unpaid employee leave. UNMC leave policies are based on the federal Family and Medical Leave Act (FMLA) of 1993, ADA, the Uniformed Service Employment and Reemployment Rights Act (USERRA) of 1994, Nebraska Revised Statutes §55-160 et seq. §81-1391, Nebraska Family Military Act of 2007, University of Nebraska Central Administration and the Bylaws of the Board of Regents of the University of Nebraska (3.4.2; 3.4.3; and 3.6). | |||
UNMC provides for various types of paid and unpaid employee leave. UNMC leave policies are based on the federal Family and Medical Leave Act (FMLA) of 1993, ADA, the Uniformed Service Employment and Reemployment Rights Act (USERRA) of 1994, Nebraska Revised Statutes §55-160 et seq. §81-1391, Nebraska Family Military Act of 2007, University of Nebraska Central Administration and the Bylaws of the Board of Regents of the University of Nebraska (3.4.2; 3.4.3; and 3.6). | |||
It is the intent of UNMC to grant paid or unpaid leave to regular employees under appropriate circumstances. For regular part-time employees, the rate is adjusted according to the employee's FTE. All leave must be recorded in a manner prescribed by Payroll. A record-keeping system for leave usage must be maintained by departments. UNMC leave policies are based on the federal Family and Medical Leave Act (FMLA) of 1993, the Uniformed Service Employment and Re-employment Rights Act (USERRA) of 1994, Nebraska Revised Statutes §55-160 et seq. and §81-1391, and University of Nebraska Central Administration Employee Absences and Crisis Leave Sharing policies and practices. The Employee Leave Policy includes: Administrative Leave, Bereavement/Funeral Leave, Civil Leave, Crisis Leave, Family Medical and Family Military Leave - FMLA, Holiday Leave, Inclement Weather, Injury Leave, Leave of Absence without Pay, Military Leave, Parental Leave, Sick Leave, and Vacation Leave. | It is the intent of UNMC to grant paid or unpaid leave to regular employees under appropriate circumstances. For regular part-time employees, the rate is adjusted according to the employee's FTE. All leave must be recorded in a manner prescribed by Payroll. A record-keeping system for leave usage must be maintained by departments. UNMC leave policies are based on the federal Family and Medical Leave Act (FMLA) of 1993, the Uniformed Service Employment and Re-employment Rights Act (USERRA) of 1994, Nebraska Revised Statutes §55-160 et seq. and §81-1391, and University of Nebraska Central Administration Employee Absences and Crisis Leave Sharing policies and practices. The Employee Leave Policy includes: Administrative Leave, Bereavement/Funeral Leave, Civil Leave, Crisis Leave, Family Medical and Family Military Leave - FMLA, Holiday Leave, Inclement Weather, Injury Leave, Leave of Absence without Pay, Military Leave, Parental Leave, Sick Leave, and Vacation Leave. | ||
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===[[Employee_Leave|Employee Leave Policy #1001]]=== | ===[[Employee_Leave|Employee Leave Policy #1001]]=== | ||
===Employee Leave Procedures=== | ===[http://www.unmc.edu/hr/Forms/PaidHolLeave%20Memo.pdf President's Memo on Paid Holiday Leave Policy]=== | ||
===[https://www.unmc.edu/hr/Proc/Procedure1001.pdf Employee Leave Procedures]=== | |||
==Administrative Leave== | ==Administrative Leave== | ||
Under certain conditions, administrative leave with pay may be granted in situations in which employees perform a community service such as volunteer fire fighters, volunteer rescue squad call and other specific instances. Individuals and departments should contact Human Resources – Employee Relations at 402/559-5827 for guidance in using this type of administrative leave. Documentation of the leave may be required. | Under certain conditions, administrative leave with pay may be granted in situations in which employees perform a community service such as volunteer fire fighters, volunteer rescue squad call and other specific instances. Individuals and departments should contact Human Resources – Employee Relations at 402/559-5827 for guidance in using this type of administrative leave. Documentation of the leave may be required. | ||
==Bereavement/Funeral Leave== | ==Bereavement/Funeral Leave== | ||
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When necessary, up to five consecutive workdays of bereavement/funeral leave may be granted in the event of a death within the employee’s immediate family. Notice of the need to use bereavement/funeral leave must be given in advance to the supervisor. | When necessary, up to five consecutive workdays of bereavement/funeral leave may be granted in the event of a death within the employee’s immediate family. Notice of the need to use bereavement/funeral leave must be given in advance to the supervisor. | ||
==Civil Leave== | ==Civil Leave== | ||
All regular employees may be granted paid civil leave for the purpose of providing civil service, if the performance of such service is required during normal working hours. | All regular employees may be granted paid civil leave for the purpose of providing civil service, if the performance of such service is required during normal working hours. Paid civil leave will be granted for jury duty, election board duty, witness duty with a valid subpoena, court appearances regarding the affairs of the State of Nebraska or University, emergency civilian duty in connection with national defense or natural disaster. | ||
==Crisis Leave== | ==Crisis Leave== | ||
===Donations to Crisis Leave | ===Donations to Crisis Leave Bank=== | ||
Employees may donate accumulated vacation leave of up to three (3) days for potential use in emergency situations by other UNMC employees, whose leave has been exhausted. | Employees may donate accumulated vacation leave of up to three (3) days for potential use in emergency situations by other UNMC employees, whose leave has been exhausted. | ||
Crisis Leave Donation Form | ====[http://www.unmc.edu/hr/forms/emp_rel/Crisis%20Leave%20Donation.pdf Crisis Leave Donation Form]==== | ||
===Requests for Crisis Leave | ===Requests for Crisis Leave=== | ||
Regular employees, including-office service employees who have completed their probationary period, may be eligible to receive crisis leave when all of their available sick leave, vacation and floating/banked holiday hours, appropriate to the circumstances, have been exhausted and when they have a qualifying event for crisis leave. | Regular employees, including-office service employees who have completed their probationary period, may be eligible to receive crisis leave when all of their available sick leave, vacation and floating/banked holiday hours, appropriate to the circumstances, have been exhausted and when they have a qualifying event for crisis leave. | ||
Crisis Leave Request Form | ====[http://www.unmc.edu/hr/forms/emp_rel/Crisis%20Leave%20Request.pdf Crisis Leave Request Form]==== | ||
====[http://www.unmc.edu/hr/forms/emp_rel/Advance%20Leave.pdf Advancement of Leave Request Form]==== | |||
==Family Medical and Family Military Leave - FMLA== | ==Family Medical and Family Military Leave - FMLA== | ||
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# Caregiver Leave for an Injured Service member: This benefit provides 26 weeks of FMLA leave during a single 12-month period for a spouse, son, daughter, parent, or nearest blood relative caring for a recovering service member. A recovering service member is defined as a member of the Armed Forces who suffered an injury or illness while on active-duty that may render the person unable to perform the duties of the member’s office, grade, rank or rating. | # Caregiver Leave for an Injured Service member: This benefit provides 26 weeks of FMLA leave during a single 12-month period for a spouse, son, daughter, parent, or nearest blood relative caring for a recovering service member. A recovering service member is defined as a member of the Armed Forces who suffered an injury or illness while on active-duty that may render the person unable to perform the duties of the member’s office, grade, rank or rating. | ||
For additional information please go to the [http://wiki.unmc.edu/index.php?title=Employee_Leave#Family_Medical_.26_Family_Military_Leave_-_FMLA Family Medical & Family Military Leave - FMLA] | |||
====[http://www.unmc.edu/hr/forms/emp_rel/FMLA%20-%20Certification%20of%20Health%20Care%20Provider%20for%20Employees%20Serious%20Health%20Condition.pdf Certification of Health Care Provider for Employees Serious Health Condition]==== | |||
Certification of Health Care Provider for | |||
Certification of | ====[http://www.unmc.edu/hr/forms/emp_rel/FMLA%20-%20Certification%20for%20Health%20Care%20Provider%20for%20Family%20Members%20Serious%20Health%20Condition.pdf Certification of Health Care Provider for Family Members Serious Health Condition]==== | ||
Certification | ====[http://www.unmc.edu/hr/forms/emp_rel/FMLA%20-%20Certification%20of%20Qualifying%20Exigency%20for%20Military%20Family%20Leave.pdf Certification of Qualifying Exigency for Military Family Leave]==== | ||
FMLA - | ====[http://www.unmc.edu/hr/forms/emp_rel/FMLA%20-%20Certification%20for%20Serious%20Injury%20or%20Illness%20of%20a%20Current%20Servicemember%20for%20Military%20Family%20Leave.pdf Certification for Serious Injury or Illness of Covered Servicemember for Military Family Leave]==== | ||
FMLA - Request for | ====[http://www.unmc.edu/hr/forms/emp_rel/FMLA%20-%20Request%20for%20Family%20Medical%20Leave.doc FMLA - Request for Family Medical Leave Form]==== | ||
====[http://www.unmc.edu/hr/forms/emp_rel/FMLA%20-%20Request%20for%20Military%20Qualifying%20Exigency%20Leave%20and%20Military%20Caregiver%20Leave.pdf FMLA - Request for Military Qualifying Exigency Leave and Military Caregiver Leave Form]==== | |||
==Holiday Leave== | ==Holiday Leave== | ||
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UNMC provides twelve paid holidays a year to all regular employees, who are in a paid status. | UNMC provides twelve paid holidays a year to all regular employees, who are in a paid status. | ||
Banked - UNMC recognizes one (1) banked holiday, during which UNMC operations are open,'' Martin Luther King, Jr. Day - Third Monday in January''. Banked holidays must be used within 12 months of being earned. | Banked - UNMC recognizes one (1) banked holiday, during which UNMC operations are open,'' Martin Luther King, Jr. Day - Third Monday in January''. Banked holidays must be used within 12 months of being earned. Floating - UNMC recognizes four (4) floating holidays, during which UNMC operations are open; employees may use these days on or after the date on which they are observed, with supervisory approval. ''President’s Day - Third Monday in February, Arbor Day - Last Friday in April, Columbus Day - Second Monday in October, Veteran’s Day - November 11. ''Floating holidays must be used within 12 months of being earned. | ||
Floating - UNMC recognizes four (4) floating holidays, during which UNMC operations are open; employees may use these days on or after the date on which they are observed, with supervisory approval. ''President’s Day - Third Monday in February, Arbor Day - Last Friday in April, Columbus Day - Second Monday in October, Veteran’s Day - November 11. ''Floating holidays must be used within 12 months of being earned. | |||
Traditional - UNMC recognizes seven (7) traditional holidays where non-essential business operations are closed. ''New Year’s Day - January 1, Memorial Day - Last Monday in May, Independence Day - July 4, Labor Day - First Monday in September, Thanksgiving Day - Fourth Thursday in November, Day After Thanksgiving - Friday following the Fourth Thursday in November, Christmas Day - December 25. ''Holidays falling on the first day of the weekend will be observed on the day before; holidays falling on the last day of the weekend will be observed the following day. | Traditional - UNMC recognizes seven (7) traditional holidays where non-essential business operations are closed. ''New Year’s Day - January 1, Memorial Day - Last Monday in May, Independence Day - July 4, Labor Day - First Monday in September, Thanksgiving Day - Fourth Thursday in November, Day After Thanksgiving - Friday following the Fourth Thursday in November, Christmas Day - December 25. ''Holidays falling on the first day of the weekend will be observed on the day before; holidays falling on the last day of the weekend will be observed the following day. | ||
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The University of Nebraska Medical Center is self-insured through the State of Nebraska. For employees injured on the job, if the work-related injury or illness causes an employee to remain off work, up to 40 hours will be paid as injury leave during the seven (7) calendar day waiting period, pro-rated based on the FTE. Loss wage benefits are paid at 66 2/3% of the employee’s weekly wage, subject to the minimum and maximum per week allowed by Nebraska Worker’s Compensation laws, as long as the employee is unable to work. All reasonable medical and/or hospital expenses, related to the injury, are paid. If the employee is unable to return to his/her position, the individual employee is entitled to vocational rehabilitation services. | The University of Nebraska Medical Center is self-insured through the State of Nebraska. For employees injured on the job, if the work-related injury or illness causes an employee to remain off work, up to 40 hours will be paid as injury leave during the seven (7) calendar day waiting period, pro-rated based on the FTE. Loss wage benefits are paid at 66 2/3% of the employee’s weekly wage, subject to the minimum and maximum per week allowed by Nebraska Worker’s Compensation laws, as long as the employee is unable to work. All reasonable medical and/or hospital expenses, related to the injury, are paid. If the employee is unable to return to his/her position, the individual employee is entitled to vocational rehabilitation services. | ||
====[https://www.unmc.edu/human-resources/_documents/forms/emp-rel/UNMC-Incident-Report.pdf UNMC Incident Report] ==== | |||
Choice | [https://wiki.unmc.edu/images/e/eb/1WC-Form-DoctorsChoiceForm50-2018.pdf '''Doctors Choice - Form 50'''] | ||
[https://wiki.unmc.edu/images/1/18/2WC-Form-HIPAA-AuthorizationforReleaseofInfo-2018.pdf '''HIPAA Authorization for Release of Information'''] | |||
==Leave of Absence without Pay== | ==Leave of Absence without Pay== | ||
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==Military Leave== | ==Military Leave== | ||
UNMC complies with the [[ | UNMC complies with the [[https://www.dol.gov/agencies/vets/programs/userra Uniformed Service Employment and Reemployment Rights Act of 1994 (USERRA)]] and Neb. Rev. Stat. §55-l60 et seq. concerning the treatment of University employees with military obligations. In general USSERA requires employers to grant leave to employees serving in the United States armed forces and the various reserve units; protects applicants and employees against discrimination on the basis of military service in the areas of hiring, job retention and advancement; provides certain rights to re-employment upon return from leave; and extends health care and retirement plan coverage during military leave. | ||
====[http://www.unmc.edu/hr/forms/emp_rel/LOA%20-Mil-USSERA.pdf LOA - Request for Military Leave - USSERA - Form]==== | |||
==Nebraska Family Military Leave== | |||
The Nebraska Family Military Leave Act requires employers to provide up to 30 working days of unpaid leave to qualifying employees whose spouse or parent has been called to military service under federal or state deployment orders. Qualifying employees include any employee who has been employed by UNMC for at least 12 months, has provided at least 1,250 hours of service during the 12 month period immediately preceding the commencement of leave and is the spouse or parent of a person called to military service lasting over 179 days or longer with the state or United States pursuant to the orders of the Governor or the President of the United States. Employees requesting 5 or more consecutive days of leave shall provide at least 14 calendar day's prior notice. | |||
===Nebraska Family Military Leave Act=== | |||
The Nebraska Unicameral enacted the Nebraska Family Military Leave Act effective April 4, 2007. Effective immediately, UNMC will implement the Nebraska Family Military Leave Act by providing unpaid leave to qualifying University employees who are spouses or parents of military service members under federal or state deployment orders. | |||
'''Qualifying employees''' shall include any employee who: | |||
* has been employed by the University of Nebraska for at least twelve months | |||
* has provided at least one thousand two hundred fifty (1,250) hours of service during the twelve-month period immediately preceding the commencement of the leave | |||
* is the spouse or parent of a person called to military service lasting over one hundred seventy-nine days or longer with the state or United States pursuant to the orders of the Governor or the President of the United States | |||
'''Requests for Family Military Leave''' may be made to the employees immediate supervisor any time the deployment orders are in effect. Employees requesting five (5) or more consecutive days of Family Military Leave shall provide at least fourteen calendar days prior notice, and where able, will consult with the supervisor to schedule leave to avoid work disruptions. For leave of less than five (5) consecutive days, employees shall give advance notice as practical. Certification/proof of the call to service, from the proper military authority, may be required. | |||
'''Maximum leave allowable''' under the Family Military Leave Policy shall be thirty (30) working days of unpaid leave. The employee may elect to apply accrued vacation leave, compensatory time off, or floating or banked holiday during the leave period. | |||
'''Employees involved in any of the University of Nebraska insured benefit programs''' may continue to participate in said programs and will receive continued employer contributions for the period of the leave. They are, however, responsible for their employee contributions required to maintain those benefits when on an unpaid status. | |||
'''Upon expiration of the leave''', the employee is entitled to be restored to the position held prior to commencement of leave or to an equivalent position. | |||
If you have any question regarding the Family Military Leave please contact Michelle Coe at ''402-559-5827''. | |||
====[http://www.unmc.edu/hr/forms/emp_rel/LOA%20-Mil-USSERA.pdf LOA - Request for Family Military Leave - Form]==== | |||
LOA - Request for Military Leave | |||
==Parental Leave== | ==Parental Leave== | ||
Employees ''may'' be eligible for 5 days Paternity Leave under Policy #1001, Employee Leave Policy. | UNMC employees ''may'' be eligible for parental leave (unpaid or paid). Employees ''may'' be eligible for paid leave if employee has accrued sick leave and/or vacation leave. An eight-week total ''maternity'' leave period for pre-partum and post-partum care and recovery, during which time the employee will be excused from all duties, will be considered normal; however, more or less leave time may be taken based on individual health circumstances. Please refer to Policy #1001, Employee Leave Policy. Employees ''may'' be eligible for 5 days Paternity Leave under Policy #1001, Employee Leave Policy. | ||
Adoption | ====[http://www.unmc.edu/hr/forms/emp_rel/Adoption%20Leave.doc Adoption Leave]==== | ||
Family Medical Leave Request | ====[https://www.unmc.edu/human-resources/_documents/forms/emp-rel/employee-request-for-fmla.pdf Family Medical Leave Request]==== | ||
==Sick Leave== | ==Sick Leave== | ||
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==Vacation Leave== | ==Vacation Leave== | ||
Regular employees of UNMC shall be granted vacation leave according to the schedule of vacation leave accrual displayed on the leave procedure page. | Regular employees of UNMC shall be granted vacation leave according to the schedule of vacation leave accrual displayed on the leave procedure page. | ||
===Academic/Administrative Employees=== | |||
{| Class="wikitable" | {| Class="wikitable" | ||
|- | |- | ||
! Years of Continuous Employment | !width="75pt"|Years of Continuous Employment | ||
! Number of Hours Accrued per Month | !width="75pt"|Number of Hours Accrued per Month | ||
! Number of Hours Accrued per Year | !width="75pt"|Number of Hours Accrued per Year | ||
! Number of Days Accrued per Year | !width="75pt"|Number of Days Accrued per Year | ||
|- | |- | ||
| 1 & Thereafter | | 1 & Thereafter | ||
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|} | |} | ||
===Managerial/Professional Employees=== | |||
{| Class="wikitable" | {| Class="wikitable" | ||
|- | |- | ||
! Years of Continuous Employment | !width="75pt"|Years of Continuous Employment | ||
! Number of Hours Accrued per Month | !width="75pt"|Number of Hours Accrued per Month | ||
! Number of Hours Accrued per Year | !width="75pt"|Number of Hours Accrued per Year | ||
! Number of Days Accrued per Year | !width="75pt"|Number of Days Accrued per Year | ||
|- | |- | ||
| 1-2 | | 1-2 | ||
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|} | |} | ||
===Office/Service Employees=== | |||
{| Class="wikitable" | {| Class="wikitable" | ||
|- | |- | ||
! Years of Continuous Employment | !width="75pt"|Years of Continuous Employment | ||
! Number of Hours Accrued per Month | !width="75pt"|Number of Hours Accrued per Month | ||
! Number of Hours | !width="75pt"|Number of Hours Accrued per Year | ||
! Number of Days Accrued per Year | !width="75pt"|Number of Days Accrued per Year | ||
|- | |- | ||
| 1-5 | | 1-5 | ||