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POLICY NO: 5000<br />
[[Human Resources|Human Resources]] | [[Safety/Security|Safety/Security]] | [[Research Compliance|Research Compliance]] |[[Compliance|Compliance]] | [[Privacy/Information Security|Privacy/Information Security]] | [[Business Operations|Business Operations]] |
[[Intellectual Property|Intellectual Property]]
<br /><br />
'''Business Operations Menu'''<br />
[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Credit Card Processing]] | [[Student Training Agreement]] | [[Non-faculty Volunteers]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Public Research Lab Space]] | [[International Health Education]] | [[Faculty Personnel Records]] | [[Cellular Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]]
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POLICY NO: '''5000'''<br />
EFFECTIVE DATE: '''04/01/01'''<br />
REVISED DATE: '''11/30/11'''<br />
REVIEWED DATE: '''11/29/11'''
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EFFECTIVE DATE : 04/01/01<br />
<big>'''Purchasing Policy'''</big>
<br /><br />


REVISED DATE: 11/30/11<br />
The [http://www.nebraska.edu/board.html University of Nebraska Board of Regents] established a purchasing policy to provide uniform guidelines for the administration of the [http://www.nebraska.edu/ University of Nebraska]. This policy applies to funds administered by the University for the purchase of supplies, equipment and services.


REVIEWED DATE: 11/29/11<br />
The commitment of University funds is made by means of an official University purchase order or contract, approved by the appropriate administrative officer or designee. For more information, see Contract Signature Authority.


<big>'''Purchasing Policy'''</big><br />


== Basis of Purchasing Policy ==


The University of Nebraska Medical Center (UNMC) follows the purchasing policy established by the University Board of Regents. For detailed information, see [http://www.nebraska.edu/board/bylaws2006.pdf Bylaws of the Board of Regents], Section 6.1 relating to obligation; Section 6.4 relating to contracts; Nebraska Revised Statutes 73-101 related to public lettings; and the [http://www.nebraska.edu/board/bylaws-policies-and-rules.html Board of Regents Policies], Chapter 6.


The University of Nebraska Board of Regents established a purchasing policy to provide uniform guidelines for the administration of the University of Nebraska. This policy applies to funds administered by the University for the purchase of supplies, equipment and services.
== Bid Requirements ==


The commitment of University funds is made by means of an official University purchase order or contract, approved by the appropriate administrative officer or designee. For more information, see Contract Signature Authority.<br />
Except as otherwise provided in the Purchasing policy, most purchases committing the University to an expenditure of $150,000 or more require competitive bids. Where competitive bids are called for, a minimum of fifteen (15) days shall elapse between the time bids are advertised or sent and the time of their due date. In the event that the commitment exceeds $250,000, a written report is sent to the Regents. Commitments greater than $400,000 must be approved by the Regents prior to the issuance of a purchase order.




=== Basis of Purchasing Policy ===
== Special Requirements ==


The University of Nebraska Medical Center (UNMC) follows the purchasing policy established by the University Board of Regents. For detailed information, see Bylaws of the Board of Regents, Section 6.1 relating to obligation; Section 6.4 relating to contracts; Nebraska Revised Statutes 73-101 related to public lettings; and the Board of Regents Policies, Chapter 6.<br />
Because of federal, state, local and university requirements, requisition review and approval is required, prior to the issuance of a purchase order, for the following:




=== Bid Requirements ===
'''Animal purchases''' - To ensure UNMC complies with Public Law 89-544 ([http://www.law.cornell.edu/uscode/text/7/2131 Animal Welfare Act]) and other applicable federal regulations, requisitions for animals must be coordinated and approved by [http://www.unmc.edu/comparativemed/ Comparative Medicine], ext. 9-4034.


Except as otherwise provided in the Purchasing policy, most purchases committing the University to an expenditure of $150,000 or more require competitive bids. Where competitive bids are called for, a minimum of fifteen (15) days shall elapse between the time bids are advertised or sent and the time of their due date. In the event that the commitment exceeds $250,000, a written report is sent to the Regents. Commitments greater than $400,000 must be approved by the Regents prior to the issuance of a purchase order.<br />
'''Radioactive materials''' - Requisitions for [http://info.unmc.edu/dept/procurement/purchasing/ radioactive materials] must be coordinated and approved by the Radiation Safety Officer as required by the [http://dhhs.ne.gov/pages/urlchange.aspx Nebraska Department of Health and Human Services] and UNMC's Radioactive Materials License #01-50-01.
 
 
=== Special Requirements ===
 
Because of federal, state, local and university requirements, requisition review and approval is required, prior to the issuance of a purchase order, for the following:<br />
 
 
'''Animal purchases''' - To ensure UNMC complies with Public Law 89-544 (Animal Welfare Act) and other applicable federal regulations, requisitions for animals must be coordinated and approved by Comparative Medicine, ext. 9-4034.
 
'''Radioactive materials''' - Requisitions for radioactive materials must be coordinated and approved by the Radiation Safety Officer as required by the Nebraska Department of Health and Human Services and UNMC's Radioactive Materials License #01-50-01.


'''Capital equipment''' - The specifications of equipment which meet any of the following criteria shall be reviewed by Facilities Management and Planning before a purchase order is issued:
'''Capital equipment''' - The specifications of equipment which meet any of the following criteria shall be reviewed by Facilities Management and Planning before a purchase order is issued:
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* Equipment or systems which may require special building system support such as steam, chilled water, heating, ventilation, air conditioning, major electrical, fire protection or plumbing (e.g. fume hoods, biological cabinets, sterilizers, ice machines, etc.)  
* Equipment or systems which may require special building system support such as steam, chilled water, heating, ventilation, air conditioning, major electrical, fire protection or plumbing (e.g. fume hoods, biological cabinets, sterilizers, ice machines, etc.)  
*     Equipment for systems which are exceptionally bulky and/or heavy <br />
* Equipment for systems which are exceptionally bulky and/or heavy <br />




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Purchasing Information Manual / Purchasing Home Page / Contract Signature Authority / PCard Procedures
Purchasing Information Manual / Purchasing Home Page / Contract Signature Authority / PCard Procedures
 
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Please address any questions about this policy to Purchasing Department Manager.
Please address any questions about this policy to Purchasing Department Manager.
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