Space Scheduling and Fundraising: Difference between revisions
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Any persons or groups who wish to use any atrium or green space must receive approval prior to any written or advertised notice of the event. You may inquire about space availability; however, the reservation will not be completed or confirmed without approval. A written request for the use of an area should be provided to Central Scheduling at least thirty (30) days prior to the event. Central Scheduling will determine whether the proposed event does or does not meet the criteria listed herein. | Any persons or groups who wish to use any atrium or green space must receive approval prior to any written or advertised notice of the event. You may inquire about space availability; however, the reservation will not be completed or confirmed without approval. A written request for the use of an area should be provided to Central Scheduling at least thirty (30) days prior to the event. Central Scheduling will determine whether the proposed event does or does not meet the criteria listed herein. | ||
#The activity must be related to the mission or directly benefit UNMC, Nebraska Medicine, their employees, students or affiliated organizations. Only key constituent groups and university functions may be allowed except that off-campus groups may rent the Truhlsen Campus Events Center or the Center for Healthy Living gymnasium. | #The activity must be related to the mission or directly benefit UNMC, Nebraska Medicine, their employees, students or affiliated organizations. Only key constituent groups and university functions may be allowed except that off-campus groups may rent the Truhlsen Campus Events Center or the Center for Healthy Living gymnasium. | ||
#*UNMC Policy No. 8015, [[Health Care Vendor Interactions]], provides guidance for interactions and access to UNMC by healthcare vendors. | |||
#*UNMC Policy No. 6086, [[Regulations on the Use of University Facilities and Grounds]], provides guidance for access to the facilities and grounds consistent with BoR policy 6.4.10. | |||
#Off-campus groups, organizations, or persons must have a UNMC or Nebraska Medicine employee or department who serves as primary contact and sponsor. | #Off-campus groups, organizations, or persons must have a UNMC or Nebraska Medicine employee or department who serves as primary contact and sponsor. | ||
#For practical reasons and safety, activities or displays will not exceed the space allocated in each location. | #For practical reasons and safety, activities or displays will not exceed the space allocated in each location. | ||
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::*Must use an approved catering service that can accommodate specific needs for the event and provide the name of the caterer on the application. (The use of internal catering services is encouraged). | ::*Must use an approved catering service that can accommodate specific needs for the event and provide the name of the caterer on the application. (The use of internal catering services is encouraged). | ||
::*Any heating devices and/or cooking equipment must be approved by UNMC Environmental Health and Safety. | ::*Any heating devices and/or cooking equipment must be approved by UNMC Environmental Health and Safety. | ||
::*All decorations, including candles and decorative lighting, must comply with UNMC Safety Policy, Use of Decorative Materials and Furnishings. UNMC departments or employees housed in hospital areas should also refer to Hospital Policy EC 07 Decorative Materials. | ::*All decorations, including candles and decorative lighting, must comply with UNMC Safety Policy, [https://info.unmc.edu/safety/safety-office/decorative_material_safety03.pdf Use of Decorative Materials and Furnishings]. UNMC departments or employees housed in hospital areas should also refer to Hospital Policy EC 07 Decorative Materials. | ||
===Classroom and Laboratory Scheduling=== | ===Classroom and Laboratory Scheduling=== | ||
Classroom and laboratory facilities shall be used primarily for the core academic functions of teaching, research, and related scholarly activities (e.g. Grand Rounds). Special “proximity” consideration will be given when a college or institute requests classes to be scheduled within their building. Central Scheduling will work with each college and institute to ensure that classroom and laboratory space is assigned in a manner that is fair and focused on meeting the University’s instructional needs, with preference being given to distance education courses and then to courses requiring access to specific technology or other equipment. Priority in scheduling classrooms will be determined by Central Scheduling, in consultation with the affected college(s) or institute(s) and based on a set of prioritization rules agreed upon by the colleges and institutes. Each college dean (or designee) or institute director (or designee) will have two (2) weeks to review and approve preliminary room assignments for courses before assignments are finalized for each academic term.<br /> | Classroom and laboratory facilities shall be used primarily for the core academic functions of teaching, research, and related scholarly activities (e.g. Grand Rounds). Special “proximity” consideration will be given when a college or institute requests classes to be scheduled within their building. Central Scheduling will work with each college and institute to ensure that classroom and laboratory space is assigned in a manner that is fair and focused on meeting the University’s instructional needs, with preference being given to distance education courses and then to courses requiring access to specific technology or other equipment. Priority in scheduling classrooms will be determined by Central Scheduling, in consultation with the affected college(s) or institute(s) and based on a set of prioritization rules agreed upon by the colleges and institutes. Each college dean (or designee) or institute director (or designee) will have two (2) weeks to review and approve preliminary room assignments for courses before assignments are finalized for each academic term.<br /> | ||
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== Improper Use of Facilities == | == Improper Use of Facilities == | ||
#Gambling Activities on UNMC Premises Prohibited | #Gambling Activities on UNMC Premises Prohibited | ||
#*The University of Nebraska Medical Center does not permit charitable gaming as a fundraiser or the use of UNMC space, including office and departmental space, or any UNMC resources including email, copying, phones, staff time, or endorsement for the conduct of profitable or charitable gambling in any form including but not limited to raffles, casino events or any other games of chance. | |||
#Sales or Fundraising by Employees on UNMC Premises | #Sales or Fundraising by Employees on UNMC Premises | ||
::*The University of Nebraska Medical Center does not permit the use of UNMC space, including office and departmental space, or any UNMC resources for the solicitation, sale or distribution of any product(s) that provides personal financial gain to any individual, except when the gain is incidental and associated with a charitable not for profit, religious, or educational organization. Approved UNMC organizations which derive benefit from sale or distribution of products is permitted with prior written approval of the Assistant Vice Chancellor for Business and Finance. | ::*The University of Nebraska Medical Center does not permit the use of UNMC space, including office and departmental space, or any UNMC resources for the solicitation, sale or distribution of any product(s) that provides personal financial gain to any individual, except when the gain is incidental and associated with a charitable not for profit, religious, or educational organization. Approved UNMC organizations which derive benefit from sale or distribution of products is permitted with prior written approval of the Assistant Vice Chancellor for Business and Finance. | ||