Sponsored Project Cost Share: Difference between revisions
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[[Human Resources]] | <table style="background:#F8FCFF; text-align:center" width="100%" cellspacing="0" cellpadding="0" border="0"> | ||
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[[Sponsored Programs]] | [[Direct Cost]] | [[Facilities & Administrative Cost]] | [[Institutional Base Salary]] | [[Unallowable Cost Policy]] | [[Sponsored Project Cost Share]] | <td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | ||
width="20">[[Human Resources]]</td> | |||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
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width="20">[[Safety/Security]] </td> | |||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
<td style="padding:0.5em; background-color:white; line-height:0.95em; border:solid 2px #A3B1BF; border-bottom:0; font-weight:bold;" width="20">[[Research Compliance]] </td> | |||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Compliance]]</td> | |||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Privacy/Information Security]]</td> | |||
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width="20">[[Business Operations]]</td> | |||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Intellectual Property]]</td> | |||
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</table> | |||
<br /> | |||
[[Sponsored Programs]] | [[Direct Cost]] | [[Facilities & Administrative Cost]] | [[Institutional Base Salary]] | [[Unallowable Cost Policy]] | [[Sponsored Project Cost Share]] | [[Effort Certification]] | [[Cost Transfer]] | [[Service Center]] | [[Subrecipient Policy]] | |||
<br /><br /> | <br /><br /> | ||
POLICY NO : '''6104'''<br /> | POLICY NO : '''6104'''<br /> | ||
EFFECTIVE DATE: '''04/26/06'''<br /> | |||
=== Purpose === | |||
=== Purpose === | |||
To establish policy for the funding, accounting and reporting of cost share requirements on sponsored projects. | To establish policy for the funding, accounting and reporting of cost share requirements on sponsored projects. | ||
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The University of Nebraska Medical Center (UNMC) policy does not allow for voluntary committed cost sharing without prior approval of the Vice Chancellor of Research or designee. | The University of Nebraska Medical Center (UNMC) policy does not allow for voluntary committed cost sharing without prior approval of the Vice Chancellor of Research or designee. | ||
Cost share committed on sponsored projects is to be limited to the minimum amount necessary to meet sponsors' requirements for the following reasons: | Cost share committed on sponsored projects is to be limited to the minimum amount necessary to meet sponsors' requirements for the following reasons: | ||
* Exceeding the sponsor’s mandated level for cost sharing rarely improves the likelihood of an award. | * Exceeding the sponsor’s mandated level for cost sharing rarely improves the likelihood of an award. | ||
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The principal investigator is responsible for maintaining records of all project related costs, including cost share through the use of a [http://info.unmc.edu/dept/spaccounting/index.cfm?L1_ID=3&ConREF=9 cost share companion account]. | The principal investigator is responsible for maintaining records of all project related costs, including cost share through the use of a [http://info.unmc.edu/dept/spaccounting/index.cfm?L1_ID=3&ConREF=9 cost share companion account]. | ||
Per federal regulations ([http://www.whitehouse.gov/omb/circulars/a110/a110.html OMB Circular A-110], Subpart C. 23) cost sharing must be accounted for through university financial records. To identify, track and report cost share commitment on sponsored projects, UNMC uses three mechanisms: | Per federal regulations ([http://www.whitehouse.gov/omb/circulars/a110/a110.html OMB Circular A-110], Subpart C. 23) cost sharing must be accounted for through university financial records. To identify, track and report cost share commitment on sponsored projects, UNMC uses three mechanisms: | ||
* UNMC Internal Budget: UNMC policy requires that the amount, category (e.g., salary, equipment) and type of cost share (i.e., mandatory or voluntary committed) and its funding source (i.e., cost center) be documented on UNMC’s internal budget. | * UNMC Internal Budget: UNMC policy requires that the amount, category (e.g., salary, equipment) and type of cost share (i.e., mandatory or voluntary committed) and its funding source (i.e., cost center) be documented on UNMC’s internal budget. | ||
* Cost Share Commitment approval procedure - Under Construction | * Cost Share Commitment approval procedure - Under Construction | ||
* Cost Share Companion Account: UNMC policy requires that [http://info.unmc.edu/dept/spaccounting/index.cfm?L1_ID=3&ConREF=9 cost share companion accounts] be established to document that: | * Cost Share Companion Account: UNMC policy requires that [http://info.unmc.edu/dept/spaccounting/index.cfm?L1_ID=3&ConREF=9 cost share companion accounts] be established to document that: | ||
# cost share commitments to the sponsored project were met | # cost share commitments to the sponsored project were met | ||
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=== Criteria for Determining Allowable Cost Share Expenses === | === Criteria for Determining Allowable Cost Share Expenses === | ||
In general, cost shared expenses must meet the same standards as expenses made using the sponsor's funds. In addition, cost-shared expenses must be: | In general, cost shared expenses must meet the same standards as expenses made using the sponsor's funds. In addition, cost-shared expenses must be: | ||
* Determined allowable by sponsor policy and program guidelines | * Determined allowable by sponsor policy and program guidelines | ||
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<br /> | <br /> | ||
Criteria for Determining Unallowable Cost Share Expenses | Criteria for Determining Unallowable Cost Share Expenses | ||
* The following are examples of expenses which are not allowable as cost sharing: | * The following are examples of expenses which are not allowable as cost sharing: | ||
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=== Definitions === | === Definitions === | ||
Cost Sharing (also called matching) refers to the specific portion of the project or program costs not funded by the sponsor. Cost sharing occurs when a cost specifically benefits a sponsored project, but is not charged to the sponsor. Typically, cost sharing is a direct cost such as salary or equipment. If a sponsor limits F&A (indirect costs) eligible to be charged to a project, unrecovered F&A may be allowed as cost share if sponsor has approved. There are 3 types of cost sharing: | Cost Sharing (also called matching) refers to the specific portion of the project or program costs not funded by the sponsor. Cost sharing occurs when a cost specifically benefits a sponsored project, but is not charged to the sponsor. Typically, cost sharing is a direct cost such as salary or equipment. If a sponsor limits F&A (indirect costs) eligible to be charged to a project, unrecovered F&A may be allowed as cost share if sponsor has approved. There are 3 types of cost sharing: | ||
* Mandatory: Costs required by the terms of the award or by federal statute that the University must contribute toward the project as a component of the award. The two major categories include: | * Mandatory: Costs required by the terms of the award or by federal statute that the University must contribute toward the project as a component of the award. The two major categories include: | ||
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* UNMC Procedures for [http://info.unmc.edu/dept/spaccounting/index.cfm?L1_ID=3&ConREF=9 Companion Cost Share Accounting] | * UNMC Procedures for [http://info.unmc.edu/dept/spaccounting/index.cfm?L1_ID=3&ConREF=9 Companion Cost Share Accounting] | ||
* See Examples of Allowable Cost Share Expenses under UNMC Policy - Under Construction<br /> | * See Examples of Allowable Cost Share Expenses under UNMC Policy - Under Construction<br /> | ||
Any questions about this policy should be referred to [http://info.unmc.edu/dept/spaccounting Sponsored Programs Accounting], [http://www.unmc.edu/spa/index.cfm?conref=1 Sponsored Programs Administration], or [http://info.unmc.edu/fincompliance Financial Compliance and Cost Analysis]. | Any questions about this policy should be referred to [http://info.unmc.edu/dept/spaccounting Sponsored Programs Accounting], [http://www.unmc.edu/spa/index.cfm?conref=1 Sponsored Programs Administration], or [http://info.unmc.edu/fincompliance Financial Compliance and Cost Analysis]. | ||
<br /> | <br /> | ||
[http://info.unmc.edu/dept/spaccounting/index.cfm?L1_ID=3&ConREF=9 Procedures for Cost Sharing and Companion Accounts (Cost Sharing Cost Objects)] / [http://info.unmc.edu/media/spaccounting/inkind_contribution_form.pdf In-Kind (Third Party) Contribution Record Form] | |||
[http://info.unmc.edu/dept/spaccounting/index.cfm?L1_ID=3&ConREF=9 Procedures for Cost Sharing and Companion Accounts (Cost Sharing Cost Objects)] / [http://info.unmc.edu/media/spaccounting/inkind_contribution_form.pdf In-Kind (Third Party) Contribution Record Form] | |||
This policy replaces UNMC Policy #6104, issued on 06/27/02. | This policy replaces UNMC Policy #6104, issued on 06/27/02. | ||
This page updated on Friday, April 28, 2006, by [http://mailto:dpanowic@ | This page updated on Friday, April 28, 2006, by [http://mailto:dpanowic@unmc.edu dkp]. | ||