Volunteer: Difference between revisions

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*'''Biohazardous Materials''' include certain types of recombinant DNA: organisms and viruses infectious to humans, animals or plants (e.g. parasites, viruses, bacteria, fungi, prions, rickettsia); and biological agents (e.g. toxins, allergens, venoms) that may cause disease in other living organisms or cause significant impact to the environment or community.
*'''Biohazardous Materials''' include certain types of recombinant DNA: organisms and viruses infectious to humans, animals or plants (e.g. parasites, viruses, bacteria, fungi, prions, rickettsia); and biological agents (e.g. toxins, allergens, venoms) that may cause disease in other living organisms or cause significant impact to the environment or community.
*'''Hazardous Materials''' are solids, liquids, or gases that can harm people, other living organisms, property, or the environment.
*'''Hazardous Materials''' are solids, liquids, or gases that can harm people, other living organisms, property, or the environment.
*'''Job shadowing''' is a program that provides current or prospective students a chance to observe health-care or research employees in a workplace setting. Job shadowing participants are not considered volunteers. It is designed to be a one-time observation only experience, lasting two to four hours. The job shadowing experience does not fulfill any clinical or internship requirements; nor does it provide any hands-on experience. Those who will be job shadowing must be processed through the job shadowing program administered by Nebraska Medicine. More information on the job shadowing program can be found at: http://www.nebraskamed.com/careers/job-shadowing/program and on UNMC [[Job Shadowing Procedure]].
*'''Job shadowing''' is a program that provides current or prospective students a chance to observe health care or research employees in a workplace setting. Job shadowing participants are not considered volunteers. It is designed to be a one-time observation-only experience, lasting two to four hours. The job shadowing experience does not fulfill any clinical or internship requirements; nor does it provide any hands-on experience. Those who will be job shadowing must be processed through the job shadowing program administered by Nebraska Medicine. More information on the job shadowing program can be found at http://www.nebraskamed.com/careers/job-shadowing/program and on UNMC [[Job Shadowing Procedure]].
*'''Volunteers''' are uncompensated individuals. Volunteers perform services related to the ongoing business of the University for their own benefit which may be to gain experience in specific endeavors or fulfill humanitarian, charitable or public service requirements. To qualify as a University volunteer, an individual must satisfy University requirements and be willing to provide service according to the procedures in this policy. An individual who provides services to an entity other than the University that may be related to the University, such as the Alumni Association, will not be considered a University volunteer.
*'''Volunteers''' are uncompensated individuals. Volunteers perform services related to the ongoing business of the University for their own benefit which may be to gain experience in specific endeavors or fulfill humanitarian, charitable or public service requirements. To qualify as a University volunteer, an individual must satisfy University requirements and be willing to provide service according to the procedures in this policy. An individual who provides services to an entity other than the University that may be related to the University, such as the Alumni Association, will not be considered a University volunteer.
== Policy ==  
== Policy ==  
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The Munroe-Meyer Institutes Recreational Therapy Program volunteers must meet the requirements of that program and are exempt from the requirements of this policy. The Summer Health Professions Education Program (SHPEP), UNMC High School Alliance Program, UNMC Summer Undergraduate Research Program (SURP) and the programs and courses offered through the UNMC Center for Continuing Education are all exempt from the requirements of this policy. This exception covers activities that are part of the program/course requirements. Volunteer activities outside of the program requirements are not exempt from the policy.   
The Munroe-Meyer Institutes Recreational Therapy Program volunteers must meet the requirements of that program and are exempt from the requirements of this policy. The Summer Health Professions Education Program (SHPEP), UNMC High School Alliance Program, UNMC Summer Undergraduate Research Program (SURP) and the programs and courses offered through the UNMC Center for Continuing Education are all exempt from the requirements of this policy. This exception covers activities that are part of the program/course requirements. Volunteer activities outside of the program requirements are not exempt from the policy.   
==== “UNMC COD Children’s Dental Day” and the “UNMC COD Sharing Clinic” ====
==== “UNMC COD Children’s Dental Day” and the “UNMC COD Sharing Clinic” ====
Volunteers who work these events are exempt from the requirements of this policy except that the event sponsor must conduct the checks below for all Non-UNMC employed healthcare professionals volunteering:   
Volunteers who work these events are exempt from the requirements of this policy except that the event sponsor must conduct the checks below for all Non-UNMC employed health care professionals volunteering:   
*Check the professional license http://www.nebraska.gov/LISSearch/search.cgi  
*Check the professional license http://www.nebraska.gov/LISSearch/search.cgi  
*Check the Nebraska Sex Offender Registry website: https://sor.nebraska.gov/  
*Check the Nebraska Sex Offender Registry website: https://sor.nebraska.gov/  
*Check the National Sex Offender Public website: http://www.nsopw.gov/core/Portal.aspx  
*Check the National Sex Offender Public website: http://www.nsopw.gov/core/Portal.aspx  
*Check the Medical Exclusion List https://exclusions.oig.hhs.gov/ (if reimbursement is going to be sought for any of the care provided)  
*Check the Medical Exclusion List https://exclusions.oig.hhs.gov/ (if reimbursement is going to be sought for any of the care provided)  
Volunteer healthcare professionals who do not satisfactorily pass these checks must not be allowed to volunteer and/or provide services at the event.
Volunteer health care professionals who do not satisfactorily pass these checks must not be allowed to volunteer and/or provide services at the event.
=== Services Not Requiring a Volunteer Requisition ===
=== Services Not Requiring a Volunteer Requisition ===
The types of one-time activities that do not involve access to confidential information or potentially hazardous areas, are generally considered low-risk, and do not require completion of the [https://www.unmc.edu/human-resources/_documents/forms/NonFaculty-Volunteer-Temporary-FAQ-Quick-Steps.pdf Non-Faculty Volunteer Requisition Process]. It includes but is not limited to the following:  
The types of one-time activities that do not involve access to confidential information or potentially hazardous areas, are generally considered low-risk, and do not require completion of the [https://www.unmc.edu/human-resources/_documents/forms/NonFaculty-Volunteer-Temporary-FAQ-Quick-Steps.pdf Non-Faculty Volunteer Requisition Process]. It includes but is not limited to the following:  
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*Visiting scientists and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP# UNMC-[Visiting scientist and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP#UNMC-IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents]. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment. IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment.<br />
*Visiting scientists and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP# UNMC-[Visiting scientist and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP#UNMC-IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents]. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment. IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment.<br />


All training must be documented.
All training must be documented.<br />
 
'''Note:''' For some University volunteers (e.g., advisory council members, trustees, reunion chairs), it MAY NOT be necessary to follow all of the steps of the policy (e.g. background check, requisition, vaccinations, etc.). Please contact [mailto:jeffrey.miller@unmc.edu UNMC Risk Management] for guidance.
'''Note:''' For some University volunteers (e.g., advisory council members, trustees, reunion chairs), it MAY NOT be necessary to follow all of the steps of the policy (e.g. background check, requisition, vaccinations, etc.). Please contact [mailto:jeffrey.miller@unmc.edu UNMC Risk Management] for guidance.
== Procedure ==
== Procedure ==
When selecting and engaging a volunteer it is the department or unit’s responsibility to be certain the individual has adequate experience, qualifications, and training for the task the individual will be required to perform. The department must assign someone to directly supervise the volunteer. A volunteer cannot be supervised by a family member. A family member means an individual who is the spouse, child, parent, foster parent, guardian, brother, sister, grandchild, or grandparent, by blood, marriage, or adoption, of a University official or employee. The following procedures are required to engage a volunteer or a guest: (Additionally you may visit [https://info.unmc.edu/wiki/images/8/8d/Non-Faculty-and-Temporary-Requisitions-FAQ-Tips.pdf Non-Faculty and Temporary Requisitions FAQ and Tips)
When selecting and engaging a volunteer it is the department or unit’s responsibility to be certain the individual has adequate experience, qualifications, and training for the task the individual will be required to perform. The department must assign someone to directly supervise the volunteer. A volunteer cannot be supervised by a family member. A family member means an individual who is the spouse, child, parent, foster parent, guardian, brother, sister, grandchild, or grandparent, by blood, marriage, or adoption, of a University official or employee. The following procedures are required to engage a volunteer or a guest: (Additionally, you may visit [https://info.unmc.edu/wiki/images/8/8d/Non-Faculty-and-Temporary-Requisitions-FAQ-Tips.pdf Non-Faculty and Temporary Requisitions FAQ and Tips)
# Departments or units wishing to engage a volunteer must complete a description of the duties and services to be performed by a volunteer or description of education and professional experience to be provided for the guest.  
# Departments or units wishing to engage a volunteer must complete a description of the duties and services to be performed by a volunteer or description of education and professional experience to be provided for the guest.  
# It must list who will provide supervision, level of supervision, etc.   
# It must list who will provide supervision, level of supervision, etc.   
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# Send the volunteer to obtain the appropriate campus identification (ID) badge after the individual and service are approved, the background check is completed and the non-faculty volunteer appointment has been entered into SAP. Approval consists of a volunteer position/request that has been approved by the department chair or department administrator and a clear background check.  
# Send the volunteer to obtain the appropriate campus identification (ID) badge after the individual and service are approved, the background check is completed and the non-faculty volunteer appointment has been entered into SAP. Approval consists of a volunteer position/request that has been approved by the department chair or department administrator and a clear background check.  
# Must have and provide proof of immunizations as required by other positions in the area in which the volunteer will be located (flu, Hepatitis B, tetanus, any immunizations specific to the lab). Questions regarding immunization requirements should be directed to Risk Management.  
# Must have and provide proof of immunizations as required by other positions in the area in which the volunteer will be located (flu, Hepatitis B, tetanus, any immunizations specific to the lab). Questions regarding immunization requirements should be directed to Risk Management.  
# All mandatory compliance training must be completed and the department/area specific training must be completed and documented before the volunteer is allowed in the area.
# All mandatory compliance training must be completed and the department/area-specific training must be completed and documented before the volunteer is allowed in the area.
# Forward a copy of the UNMC ID Badge to UNMC Risk Management and retain copies of all forms and documentation for a period of three years from the date of the volunteer’s separation.  
# Forward a copy of the UNMC ID Badge to UNMC Risk Management and retain copies of all forms and documentation for a period of three years from the date of the volunteer’s separation.  
# Volunteers returning with a break in service greater than one year must complete a new application, undergo a new background check and complete the necessary training again.   
# Volunteers returning with a break in service greater than one year must complete a new application, undergo a new background check and complete the necessary training again.   
# Before a volunteer’s duties are changed, an assessment must be made to see if additional requirement or training is needed.  === Prohibited Activities ===
# Before a volunteer’s duties are changed, an assessment must be made to see if additional requirements or training is needed.   
NOTE: Background checks usually take seven to ten (7-10) business days, but depending on the complexity may take up to eight (8) weeks to complete the process. The volunteer may not start until the process is completed. Plan accordingly.
NOTE: Background checks usually take seven to ten (7-10) business days, but depending on the complexity may take up to eight (8) weeks to complete the process. The volunteer may not start until the process is completed. Plan accordingly.
===Prohibited Activities===
===Prohibited Activities===
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*Title IX Employee Training
*Title IX Employee Training
*Fundamentals of FERPA Training
*Fundamentals of FERPA Training
In addition, they must receive department/area specific training in the area that they will be volunteering in on how to safely operate the equipment, emergency procedures, hazardous materials, hazardous locations and how to report accidents and near misses and injuries.<br />
In addition, they must receive department/area-specific training in the area that they will be volunteering in on how to safely operate the equipment, emergency procedures, hazardous materials, hazardous locations and how to report accidents and near misses and injuries.<br />


Those volunteers on campus for six (6) days or less receive specific training from the department in which they are volunteering in on how to safely operate the equipment, emergency procedures, personal protective equipment and how to report accidents and near misses and injuries.<br />
Those volunteers on campus for six (6) days or less receive specific training from the department in which they are volunteering in on how to safely operate the equipment, emergency procedures, personal protective equipment and how to report accidents and near misses and injuries.<br />
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=== Attire ===
=== Attire ===
*Must wear closed-toe shoes in a laboratory
*Must wear closed-toe shoes in a laboratory
*Must wear business casual and work appropriate clothing
*Must wear business casual and work-appropriate clothing
*Must wear volunteer/guest lanyard with UNMC photo identification
*Must wear volunteer/guest lanyard with UNMC photo identification
*If working in the lab must secure long hair
*If working in the lab must secure long hair
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*About [https://www.unmc.edu/hipaa/about/index.html HIPAA] at UNMC
*About [https://www.unmc.edu/hipaa/about/index.html HIPAA] at UNMC
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This page maintained by [mailto:dpanowic@unmc.edu dkp].
This page maintained by [mailto:dpanowic@unmc.edu dkp].