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Policy No.: '''6053'''<br /> | Policy No.: '''6053'''<br /> | ||
Effective Date: '''09/10/99'''<br /> | Effective Date: '''09/10/99'''<br /> | ||
Revised Date: ''' | Revised Date: '''10/19/21'''<br /> | ||
Reviewed Date: ''''''<br /> | Reviewed Date: '''10/19/21'''<br /> | ||
<br /> | <br /> | ||
<big>'''Volunteer Policy'''</big> | <big>'''Volunteer Policy'''</big> | ||
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A current employee may not become a University volunteer at the University in any capacity in which he or she is employed at the University, or which is essentially similar to or related to the individual’s regular work at the University. A current employee may only volunteer for special events, such as United Way events, Commencement and the like. It is important to determine that a person is performing services of a volunteer and will not be considered an employee under the Fair Labor Standards Act. A determination by the Department of Labor that a person’s service was that of an employee’s will result in the time of service being compensable. | A current employee may not become a University volunteer at the University in any capacity in which he or she is employed at the University, or which is essentially similar to or related to the individual’s regular work at the University. A current employee may only volunteer for special events, such as United Way events, Commencement and the like. It is important to determine that a person is performing services of a volunteer and will not be considered an employee under the Fair Labor Standards Act. A determination by the Department of Labor that a person’s service was that of an employee’s will result in the time of service being compensable. | ||
=== Exceptions === | === Exceptions === | ||
The Munroe | The Munroe Meyer Institute Recreational Therapy Program volunteers must meet the requirements of that program and are exempt from the requirements of this policy. The Summer Health Professions Education Program (SHPEP), UNMC High School Alliance Program, UNMC Summer Undergraduate Research Program (SURP) and the programs and courses offered through the UNMC Center for Continuing Education are all exempt from the requirements of this policy. This exception covers activities that are part of the program/course requirements. Volunteer activities outside of the program requirements are not exempt from the policy. | ||
==== “UNMC COD Children’s Dental Day” and the “UNMC COD Sharing Clinic” ==== | ==== “UNMC COD Children’s Dental Day” and the “UNMC COD Sharing Clinic” ==== | ||
Volunteers who work these events are exempt from the requirements of this policy except that the event sponsor must conduct the checks below for all Non-UNMC employed health care professionals volunteering: | Volunteers who work these events are exempt from the requirements of this policy except that the event sponsor must conduct the checks below for all Non-UNMC employed health care professionals volunteering: | ||
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*Volunteer for UNMC-sponsored fundraisers | *Volunteer for UNMC-sponsored fundraisers | ||
*Seminar/conference speaker | *Seminar/conference speaker | ||
*Individuals with volunteer faculty appointments, such as physicians and dentists who supervise UNMC residents and students in outlying clinics, are not required to complete a [https://www.unmc.edu/human-resources/_documents/forms/NonFaculty-Volunteer-Temporary-FAQ-Quick-Steps.pdf Non-Faculty Volunteer Requisition Process] as these volunteers receive volunteer faculty appointment through the respective UNMC College. These individuals are not subject to background checks and generally do not need to complete UNMC compliance requirements, as they must complete similar requirements within the health care organization where they work. The process to become volunteer faculty at UNMC can be found at [ | *Individuals with volunteer faculty appointments, such as physicians and dentists who supervise UNMC residents and students in outlying clinics, are not required to complete a [https://www.unmc.edu/human-resources/_documents/forms/NonFaculty-Volunteer-Temporary-FAQ-Quick-Steps.pdf Non-Faculty Volunteer Requisition Process] as these volunteers receive volunteer faculty appointment through the respective UNMC College. These individuals are not subject to background checks and generally do not need to complete UNMC compliance requirements, as they must complete similar requirements within the health care organization where they work. The process to become volunteer faculty at UNMC can be found at [https://info.unmc.edu/academicservices/appointments/types/volunteer.html Becoming a Volunteer Faculty at UNMC]. | ||
*Visiting scientists and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP# UNMC-[Visiting scientist and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP#UNMC-IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents]. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment. IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment.<br /> | *Visiting scientists and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP# UNMC-[Visiting scientist and students who will be participating in laboratory activities using biohazardous agents do not need a volunteer application form but must comply with Institutional Biosafety Committee Biosafety Policies and Procedures SOP#UNMC-IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents]. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment. IBC036 - Visiting Scientist and Student for Access to Participate in Laboratory Activities Using Biohazardous Agents. The prohibited activities list does not apply to visiting scientists but the principal investigator is responsible for making sure they are familiar with the hazards and utilize the appropriate safety protocol and personal protective equipment.<br /> | ||
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'''Note:''' For some University volunteers (e.g., advisory council members, trustees, reunion chairs), it MAY NOT be necessary to follow all of the steps of the policy (e.g. background check, requisition, vaccinations, etc.). Please contact [mailto:jeffrey.miller@unmc.edu UNMC Risk Management] for guidance. | '''Note:''' For some University volunteers (e.g., advisory council members, trustees, reunion chairs), it MAY NOT be necessary to follow all of the steps of the policy (e.g. background check, requisition, vaccinations, etc.). Please contact [mailto:jeffrey.miller@unmc.edu UNMC Risk Management] for guidance. | ||
== Procedure == | == Procedure == | ||
When selecting and engaging a volunteer it is the department or unit’s responsibility to be certain the individual has adequate experience, qualifications, and training for the task the individual will be required to perform. The department must assign someone to directly supervise the volunteer. A volunteer cannot be supervised by a family member. A family member means an individual who is the spouse, child, parent, foster parent, guardian, brother, sister, grandchild, or grandparent, by blood, marriage, or adoption, of a University official or employee. The following procedures are required to engage a volunteer or a guest: (Additionally, you may visit [https://info.unmc.edu/wiki/images/8/8d/Non-Faculty-and-Temporary-Requisitions-FAQ-Tips.pdf Non-Faculty and Temporary Requisitions FAQ and Tips) | When selecting and engaging a volunteer it is the department or unit’s responsibility to be certain the individual has adequate experience, qualifications, and training for the task the individual will be required to perform. The department must assign someone to directly supervise the volunteer. A volunteer cannot be supervised by a family member. A family member means an individual who is the spouse, child, parent, foster parent, guardian, brother, sister, grandchild, or grandparent, by blood, marriage, or adoption, of a University official or employee. The following procedures are required to engage a volunteer or a guest: (Additionally, you may visit [https://info.unmc.edu/wiki/images/8/8d/Non-Faculty-and-Temporary-Requisitions-FAQ-Tips.pdf Non-Faculty and Temporary Requisitions FAQ and Tips]) | ||
# Departments or units wishing to engage a volunteer must complete a description of the duties and services to be performed by a volunteer or description of education and professional experience to be provided for the guest. | # Departments or units wishing to engage a volunteer must complete a description of the duties and services to be performed by a volunteer or description of education and professional experience to be provided for the guest. | ||
# It must list who will provide supervision, level of supervision, etc. | # It must list who will provide supervision, level of supervision, etc. | ||
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# A criminal background check and appropriate training must be completed and documented for all potential volunteers prior to their beginning service at the University. | # A criminal background check and appropriate training must be completed and documented for all potential volunteers prior to their beginning service at the University. | ||
# Send the volunteer to obtain the appropriate campus identification (ID) badge after the individual and service are approved, the background check is completed and the non-faculty volunteer appointment has been entered into SAP. Approval consists of a volunteer position/request that has been approved by the department chair or department administrator and a clear background check. | # Send the volunteer to obtain the appropriate campus identification (ID) badge after the individual and service are approved, the background check is completed and the non-faculty volunteer appointment has been entered into SAP. Approval consists of a volunteer position/request that has been approved by the department chair or department administrator and a clear background check. | ||
# Must have and provide proof of immunizations as required by other positions in the area in which the volunteer will be located (flu, Hepatitis B, tetanus, any immunizations specific to the lab). Questions regarding immunization requirements should be directed to Risk Management. | # Must have and provide proof of immunizations as required by other positions in the area in which the volunteer will be located (flu, COVID-19, Hepatitis B, tetanus, any immunizations specific to the lab). Questions regarding immunization requirements should be directed to Risk Management. | ||
# All mandatory compliance training must be completed and the department/area-specific training must be completed and documented before the volunteer is allowed in the area. | # All mandatory compliance training must be completed and the department/area-specific training must be completed and documented before the volunteer is allowed in the area. | ||
# | # Departments should retain copies of all forms and documentation for a period of three years from the date of the volunteer’s separation. | ||
# Volunteers returning with a break in service greater than one year must complete a new application, undergo a new background check and complete the necessary training again. | # Volunteers returning with a break in service greater than one year must complete a new application, undergo a new background check and complete the necessary training again. | ||
# Before a volunteer’s duties are changed, an assessment must be made to see if additional requirements or training is needed. | # Before a volunteer’s duties are changed, an assessment must be made to see if additional requirements or training is needed. | ||
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*Limited jewelry (as appropriate for others in the lab) | *Limited jewelry (as appropriate for others in the lab) | ||
=== Additional Requirements === | === Additional Requirements === | ||
*Volunteers must provide proof of medical insurance and documentation of immunizations to the department | *Volunteers must provide proof of medical insurance and documentation of required immunizations to the department if requested. | ||
== Dismissal == | == Dismissal == | ||
A University Volunteer’s term of service may be terminated at any time and without prior notice. | A University Volunteer’s term of service may be terminated at any time and without prior notice. | ||
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:*For questions regarding Non-Faculty Volunteer requisition in PeopleAdmin or Background Checks, please contact [mailto:jobs@unmc.edu HR Staffing] | :*For questions regarding Non-Faculty Volunteer requisition in PeopleAdmin or Background Checks, please contact [mailto:jobs@unmc.edu HR Staffing] | ||
:*For questions regarding Job Shadowing, please contact [mailto:jobshadow@nebraskamed.com Nebraska Medicine] | :*For questions regarding Job Shadowing, please contact [mailto:jobshadow@nebraskamed.com Nebraska Medicine] | ||
*[https://www.unmc.edu/human-resources/_documents/forms/NonFaculty-Volunteer-Temporary-FAQ-Quick-Steps.pdf Non-Faculty Volunteer Requisition Process]. | *[https://www.unmc.edu/human-resources/_documents/forms/NonFaculty-Volunteer-Temporary-FAQ-Quick-Steps.pdf Non-Faculty Volunteer Requisition Process]. | ||
*UNMC Policy No. 1109, [https://wiki.unmc.edu/index.php/COVID_Vaccination Mandatory COVID-19 Vaccination] | |||
*UNMC Policy No. 6045, [http://wiki.unmc.edu/index.php?title=Privacy/Confidentiality Privacy, Confidentiality and Security of Patient and Proprietary Information] | *UNMC Policy No. 6045, [http://wiki.unmc.edu/index.php?title=Privacy/Confidentiality Privacy, Confidentiality and Security of Patient and Proprietary Information] | ||
*About [https://www.unmc.edu/hipaa | *About [https://www.unmc.edu/patientcare/hipaa/index.html HIPAA] at UNMC | ||
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This page maintained by [mailto:dpanowic@unmc.edu dkp]. | This page maintained by [mailto:dpanowic@unmc.edu dkp]. | ||