Web Governance: Difference between revisions

[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Reproducing Copyrighted Materials]] | [[Bank Card Processing]] | [[Student Training Agreement]] | [[Volunteer]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Space Scheduling and Fundraising]] | [[Academic Personnel Records]] | [[Cellular Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | [[Sensitive Equipment Tracking]] | [[International Visitors]] | [[Accounts Receivable Management]] | [[Regulations on the Use of University Facilities and Grounds]] | [[Tuition Remissions]] | [[Collections Management]] | [[Web Governance]]

Effective Date: '''DRAFT'''<br />

Senior leadership has reviewed and approved these governance policies. Strategic Communications and Information Technology jointly maintain and enforce these policies in cooperation with UNMC’s web governance board and web advisory group.

Primary audiences for UNMC’s web presence include:

Secondary audiences for UNMC’s web presence include:

#Patients (This audience primarily fall to our clinical partners, including Nebraska Medicine, Children’s Hospital & Medical Center and others.)

University websites should enable visitors to find desired information and complete intended transactions quickly. The UNMC website has been designed to best serve all audiences by focusing on our website visitors’ needs. These user-centered design principles have been implemented in tandem with usability testing.

Accessibility is covered in our Web Style Guide and required training courses.<br />

====General Oversite====

*Administrating new and existing user accounts in Hannon Hill Cascade and WordPress.

*Providing peer-t0-peer support and expertise.

*Please have your supervisor complete an authorization form that confirms your role as a content contributor for your area.

*Strategic Communications will assign you to online training modules. These courses also are available on-demand in [nebraska.bridgeapp.com UNMC Web Content Management].

To make changes to section-wide navigation, create new pages, or make substantial changes to existing pages, content contributors need to consult with Strategic Communications by submitting a simple request form. As a general principle, any new page or set of pages must have four items in place:

===[UNMC.edu]===

Requests for new sites, features, content and other changes in Cascade or WordPress may be submitted to Strategic Communications, via request form. Domain names will follow the convention of unmc.edu/sitename. The subdomain construction – sitename.unmc.edu ¬– is reserved for web applications and may not be used without permission from Strategic Communications and Information Technology.

Content intended solely for the internal UNMC community should be placed on info.unmc.edu, rather than www.unmc.edu, which is intended for our external audiences. Linking from www.unmc.edu to content on info.unmc.edu should be avoided so that our external audiences are not confronted with a log-in in order to reach content. <br />

Requests for blogs will be handled within the UNMC-branded instance of WordPress. Requests may be submitted to Strategic Communications via this form.

Student organizations may establish a webpage on Engage, a campus-wide tool provided by the Office of Community Engagement.

Contracted sites and applications include online services and other websites that are sponsored by, endorsed by, or created on authority of the institution or any of its departments or administrative units but that aren't hosted or managed in our content management system. Examples include the UNMC jobs site and the UNMC brand guidelines site.<br />

The IT Architecture Review board must perform a solution assessment and risk assessment before any unit purchases or subscribes to a service from a contracted site or application.<br />

While contracted sites and applications are hosted externally, they must adhere to our branding, web standards and guidelines, as detailed in the Web Style Guide. Any exceptions or deviations must be approved in advance by Strategic Communications. When subscribing to a contracted site or application, units must, at minimum, subscribe to a level that allows removal of the vendor’s branding, commonly referred to as white labeling.<br />

In addition t0 UNMC’s two enterprise-level content management systems — Hannon Hill Cascade Server and WordPress — UNMC also has enterprise accounts with a number of related tools and services that include:

Our institution’s identity is priceless, and our web communications should bring that identity to full digital life. UNMC’s full list of standards around logo usage, photography and video, color palette, and writing and word usage reside on UNMC’s Brandwise site.

Accessibility is included in the required training curriculum for content developers. More information about web accessibility standards can be found at [https://www.w3.org/WAI/standards-guidelines/] and [https://www.w3.org/WAI/standards- guidelines/wcag].

To set up a new social media account, please contact Strategic Communications and review the following guidelines: [https://brandwise.unmc.edu/unmc/social-media/].<br />

UNMC maintains a policies and guidelines knowledge base that contains information related to privacy, server storage and security, and other topics related to web communications.

If the person who leaves the organization had access to Cascade content management system, the unit administrator should complete a request to remove that person’s access and to add access for another staff member.  

If UNMC is the primary investigator of a funded grant that requires a web presence, the site must be built using UNMC’s branding guidelines, and the first preference for the underlying content management system is Cascade. If the necessary functionality doesn't exist within Cascade, then Strategic Communications will assist in employing an alternate solution, in collaboration with the Research IT Office.

*Strategic Communications  

*Information Technology